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PRODUCTIVITY
Of the Best Leaders
SECRETS
The
Jacob Shriar
Director of Content
at Officevibe
Kevin Kruse
New York Times best
selling author
Hello
- THE SECRET TO TIME MANAGEMENT
- EXAMPLES FROM GREAT LEADERS
- BONUS CONTENT + Q&A
What we’ll cover
- 3 BIGGEST PROBLEMS LEADERS FACE

AND WHAT YOU CAN DO TO FIX THEM
15 SECRETS SUCCESSFUL
PEOPLE KNOW ABOUT
TIME MANAGEMENT
Most of this presentation is from this book. 

You should definitely get a copy!

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Top Productivity Working Hacks by Jan Rezab
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How to have difficult conversations
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24 Time Management Hacks to Develop for Increased Productivity
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These are some ideas I talk about in my Time Management training sessions. Try to approach each of them and develop in a new habit, in order to increase your productivity and manage your time better. Don't forget to share if you find them useful!

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PROBLEMS

LEADERS FACE
Part 1
PROBLEMS

LEADERS FACE
1. EMAIL OVERLOAD
2. TOO MANY MEETINGS
3. TIME MANAGEMENT
304 weekly business emails received on average
10 IQ points lost when fielding constant email,

the same as missing an entire night's sleep
16 minutes spent refocusing after handling incoming 

email
36
PROBLEMS LEADERS FACE: Email Overload
EMAIL OVERLOAD
times the average employee checks their email 

in an hour
PROBLEMS LEADERS FACE: Email Overload
When someone emails you, you actually get
a small rush of dopamine.

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This is the first SlideShare adaption of Timothy E. Johansson's 100 Growth Hacks in 100 Days. The growth hacks that's included in the slide are 1 to 10. Timothy is the front-end developer at UserApp (www.userapp.io).

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The battle for attention
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This document summarizes the key findings of a study conducted by Newsworks and PwC on attention to different media types. The study found that traditional print and broadcast media receive more focused attention from consumers compared to digital media. Specifically, newspaper readers were more likely to regularly set time aside for newspapers, feel personally connected to them, and trust their content more than most other media. The sustained attention received made newspaper readers more likely to discuss issues they read about and be influenced regarding purchases. Overall, the study showed that traditional media with higher attention levels can have a more powerful impact on consumers than digital media with less focused attention.

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The Hierarchy of Engagement
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Building an enduring, multi-billion dollar consumer technology company is hard. As an investor, knowing which startups have the potential to be massive and long-lasting is also hard. From both perspectives, identifying companies with this potential is a combination of “art” and “science” — the art is understanding how products work, and the science is knowing how to measure it. At the earliest stages of a company, it comes down to understanding how a product is built to maximize and leverage user engagement. In this presentation, Sarah Tavel shares her "Hierarchy of Engagement" framework she uses to evaluate non-transactional consumer companies she is looking to invest in.

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(Unfortunately, it’s brief and followed by a sinking 

feeling once you realize it’s just another problem 

to deal with.)
PROBLEMS LEADERS FACE: Email Overload
Checking and responding to email so frequently 

and habitually, we’re building our agendas around
everyone else’s goals, rather than our own.
PROBLEMS LEADERS FACE: Email Overload
FOCUS ON
YOURSELF
Inbox Zero is an approach to email 

management aimed at keeping the inbox
empty - or almost empty - at all times.
PROBLEMS LEADERS FACE: Email Overload
INBOX
ZERO
In the US alone, over $37 billion dollars worth of time 

are wasted on meetings per year!
PROBLEMS LEADERS FACE: Too Many Meetings
TOO MANY MEETINGS

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9 Unique Traits of High-Performing Teams
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PROBLEMS LEADERS FACE: Too Many Meetings
The average person goes to 62 meetings in a month, 

senior leaders likely much more than that.
TOO MANY MEETINGS
Interesting finding!
PROBLEMS LEADERS FACE: Too Many Meetings
Half hour or
less
50%
60%
70%
80%
Meeting Length
%ofMeetingsExtremely
orVeryProductive
Half hour to
one hour
One hour to
five hours
Five hours or
more
58%
61%
67%
80%
Meetings in America Study by Verizon
PROBLEMS LEADERS FACE: Too Many Meetings
- No clear purpose
- No agenda
- Attendees come unprepared
- Attendees lose focus after a while
PROBLEMS WITH MOST MEETINGS
PROBLEMS LEADERS FACE: Too Many Meetings
SOUNDS
FAMILIAR?

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PROBLEMS LEADERS FACE: Too Many Meetings
- Set clear objectives
- Make sure all participants have the agenda 

and all documents well in-advance
- Arrive or call-in a few minutes early so the
meeting can begin promptly
- Give everyone a chance to talk
- Moderate the discussion to make sure it stays
focused
HOW TO MAKE MEETINGS BETTER
3 biggest mistakes:
PROBLEMS LEADERS FACE: Time Management
- Working overtime
- Multitasking
- Not prioritizing
TIME MANAGEMENT
PROBLEMS LEADERS FACE: Time Management
WORKING OVERTIME
In some companies, productivity is measured by 

how many hours an employee spends at their desk.
PROBLEMS LEADERS FACE: Time Management
This is the wrong attitude to have. Research clearly
shows that it lowers performance and causes mental 

and physical health issues.

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PROBLEMS LEADERS FACE: Time Management
- According to research, working longer hours 

increases your risk of depression
- All that time spent sitting at work is doing 

massive damage to your body
PROBLEMS LEADERS FACE: Time Management
- People who work longer report sleeping less, 

which obviously has massive effects on your health
- Working 10 or more hours per day leads to a 

60% increase in risk of cardiovascular problems
PROBLEMS LEADERS FACE: Time Management
In another study, people who worked 55 hours per
week showed poorer vocabulary and reasoning
than those who worked 40 hours.
PROBLEMS LEADERS FACE: Time Management
Some studies indicate that knowledge workers 

are the most productive when they work 

35 hours a week.

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PROBLEMS LEADERS FACE: Time Management
start 2 weeks 4 weeks 6 weeks 8 weeks
Productivity
40 hours a week
(steady)
60 hours a week
(declining)
Graphing productivity and overtime
Eric Dodds on Productivity
PROBLEMS LEADERS FACE: Time Management
Working more produces more, but with 

DIMINISHING RETURNS OVER TIME.
Download it now at officevibe.com/leaderbundle
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The Ultimate Bundle To Become

A Better Leader
PROBLEMS LEADERS FACE: Time Management
In a really interesting study, managers couldn’t
tell the difference between employees who
actually worked 80 hours a week and those who
just pretended to.
Boston University’s Questrom School of Business Study

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PROBLEMS LEADERS FACE: Time Management
MULTITASKING
What you call multitasking is really task-switching.

PROBLEMS LEADERS FACE: Time Management
WHY?
Our brains have a finite amount of attention.
PROBLEMS LEADERS FACE: Time Management
Another issue with multitasking 

is you never fully get
“IN THE ZONE”
PROBLEMS LEADERS FACE: Time Management
Pay your bills all at once, then send your emails 

all at once. Each task requires a specific mindset,
and once you get in a groove you should stay there
and finish.
DO THINGS IN BATCHES
THE SOLUTION?

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PROBLEMS LEADERS FACE: Time Management
Challenge
Skills
High
High
Low
Low
Flow
Channel
Anxiety
Boredom
The Flow. After Mihaly Csikszentmihalyi, The Flow (1990), p. 74
PROBLEMS LEADERS FACE: Time Management
Studies suggest that productivity can be reduced
by as much as 40 percent by the mental blocks
created when people switch tasks.
PROBLEMS LEADERS FACE: Time Management
“The difference between successful people 

and very successful people is that very successful 

people say “no” to almost everything.” 
- Warren Buffet
NOT PRIORITIZING
PROBLEMS LEADERS FACE: Time Management
to tasks that bring low or almost no result.
WE SHOULD STOP SAYING YES

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In an ever-changing landscape of one digital disruption after another, companies and organisations are looking for new ways to understand their target markets and engage them better. Increasingly they invest in user experience (UX) and customer experience design (CX) capabilities by working with a specialist UX agency or developing their own UX lab. Some UX practitioners are touting leaner and faster ways of developing customer-centric products and services, via methodologies such as guerilla research, rapid prototyping and Agile UX. Others seek innovation and fulfilment by spending more time in research, being more inclusive, and designing for social goods. Experience is more than just an interface. It is a relationship, as well as a series of touch points between your brand and your customer. Here are our top 10 highlights and takeaways from the recent UX Australia conference to help you transform your customer experience design. For full article, continue reading at https://yump.com.au/10-ways-supercharge-customer-experience-design/

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PROBLEMS LEADERS FACE: Time Management
Pareto Principle - 80/20 Rules
20%
20%
80%
80%
Result
Effort
For many events, roughly 80% of the results 

come from 20% of the effort.
PROBLEMS LEADERS FACE: Time Management
(nicely)
LEARN HOW TO SAY NO
PROBLEMS LEADERS FACE: Time Management
2 powerful ways to say
NO
PROBLEMS LEADERS FACE: Time Management
2 powerful ways to say
NO
1. Rehearse a specific response
2. Make your excuse more concrete

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Google continues to dominate search and increase its share. According to data, Google's core search increased 5.9% from October 2016 to May 2017 while its closest competitors like Yahoo and Bing declined. Google distributes search traffic relatively evenly across sites while Facebook and YouTube tend to concentrate traffic on very large sites. Reddit and YouTube send the majority of their referral traffic to just a handful of top sites.

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PROBLEMS LEADERS FACE: Time Management
The secret to time management?
MANAGE YOUR ENERGY
NOT YOUR TIME
READ IT NOW
THE ULTIMATE GUIDE
BONUS CONTENT
TO BECOME A
BETTER
LEADER
MANAGE YOUR
ENERGY
Part 2
MANAGE YOUR ENERGY
“The number of hours in a day is fixed, 

but the quantity and quality of energy available 

to us is not”
- Tony Schwartz

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Slide Wars- The Force Sleeps
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50+ years ago, a sleep researcher named 

Nathan Kleitman discovered that when we sleep, we
go through a period of light to deep, then back to light.
MANAGE YOUR ENERGY
THIS PROCESS TAKES 90 MINUTES
He later discovered, that our bodies operate by
the same 90 minute rhythm during the day. 

This is what’s known as our
“ULTRADIAN RHYTHM”
MANAGE YOUR ENERGY
Waveform of Life
Ultradian Rhythm
Activity
Peak
Wavelength
Rest
90
20 20 20
90 90 90
Trough
MANAGE YOUR ENERGY
In a famous study of violinists, psychologist 

Anders Ericsson found that the top performers 

all had the same practice characteristics:
MANAGE YOUR ENERGY

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I Rock Therefore I Am. 20 Legendary Quotes from Prince
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How Google Works
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Today we all live and work in the Internet Century, where technology is roiling the business landscape, and the pace of change is only accelerating. In their new book How Google Works, Google Executive Chairman and ex-CEO Eric Schmidt and former SVP of Products Jonathan Rosenberg share the lessons they learned over the course of a decade running Google. Covering topics including corporate culture, strategy, talent, decision-making, communication, innovation, and dealing with disruption, the authors illustrate management maxims with numerous insider anecdotes from Google’s history. In an era when everything is speeding up, the best way for businesses to succeed is to attract smart-creative people and give them an environment where they can thrive at scale. How Google Works is a new book that explains how to do just that. This is a visual preview of How Google Works. You can pick up a copy of the book at www.howgoogleworks.net

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- They practiced in the morning
- They practiced for three sessions
- Each session was 90 minutes or less
MANAGE YOUR ENERGY
- There was a 20 minute break between 

each session
EXAMPLES 

FROM THE BEST
LEADERS
Part 3
EXAMPLES FROM THE BEST LEADERS
The best leaders have 2 things in common: 

They wake up early and they have a morning routine.
EXAMPLES FROM THE BEST LEADERS
“Morning is wonderful. Its only drawback is that it
comes at such an inconvenient time of day.”
Glen Cook
Contemporary American science fiction
and fantasy writer

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business presentationsbusiness presentation companiespresentation tips
Improve your productivity
Improve your productivityImprove your productivity
Improve your productivity

The document discusses problems leaders face with time management and provides strategies to address them. It outlines three main problems as email overload, too many unproductive meetings, and poor time management habits like working overtime and multitasking. Solutions proposed include adopting an "inbox zero" approach, making meetings more focused and productive, batching tasks to avoid context switching, prioritizing key tasks, and managing energy levels not just time. Successful leaders are shown to have morning routines for self-care and focus like exercise and meditation to start their day.

productivitymotivationtechnology
Improve your productivity
Improve your productivity Improve your productivity
Improve your productivity

The document discusses problems leaders face with time management, email overload, too many meetings, and outlines strategies top leaders use to manage their energy and time effectively. It recommends waking up early to focus on yourself, developing a morning routine, saying no to low priority tasks, and batching similar tasks to enter a state of flow. Leaders are advised to avoid overtime, multitasking, and learn to prioritize their most important task each day.

businessproductivitymental health
EXAMPLES FROM THE BEST LEADERS
But...research shows that early risers tend to be
HAPPIER
EXAMPLES FROM THE BEST LEADERS
Square CEO Jack Dorsey wakes up at 5:30am
to meditate and go for a six-mile jog.
EXAMPLES FROM THE BEST LEADERS
Anna Wintour wakes up every morning 

at 5:45am to play an hour of tennis.
EXAMPLES FROM THE BEST LEADERS
GE CEO Jeff Immelt gets up at 5:30am 

every day for a cardio workout.

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Productivity Insights from the Best Leaders
Productivity Insights from the Best LeadersProductivity Insights from the Best Leaders
Productivity Insights from the Best Leaders

Amazing productivity insights, which are easy to add to your busy schedule. Yes, you can successfully implement these great ideas.

Time management 1
Time management 1Time management 1
Time management 1

Time management is essential for achieving goals, reducing stress, and balancing life responsibilities. It begins with setting specific, measurable, achievable, realistic, and timed goals. Prioritizing tasks according to importance and urgency allows focusing on what matters most. Creating an "ideal day" schedule based on one's energy levels helps maximize productivity. Writing down daily plans and referring to goals keeps one on track despite interruptions. Common time wasters include procrastination, poor communication, and inability to say "no". Effective time management requires discipline, planning, and making the most of each day.

Time Well Spent
Time Well SpentTime Well Spent
Time Well Spent

Presentation from the June 22 Greater Memphis Chamber Small Business Council breakfast meeting featuring Kimberly Medlock.

how to improve the productivity of each and every
EXAMPLES FROM THE BEST LEADERS
Richard Branson wakes up at 5:45am to
exercise before an early breakfast.
READ IT NOW
THE ULTIMATE GUIDE
BONUS CONTENT
TO BECOME A
BETTER
LEADER
Taking some time for yourself in the morning
allows you consciously
FOCUS ON YOURSELF
EXAMPLES FROM THE BEST LEADERS
You can take time to exercise, meditate, read, write.
ALL THINGS TO HELP YOU IMPROVE
EXAMPLES FROM THE BEST LEADERS

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Time Management
Time ManagementTime Management
Time Management

Managing time well can help reduce stress and achieve a balanced life. Effective time management involves setting specific, measurable, achievable, realistic and timed goals. It is important to establish priorities among goals based on importance and urgency. Identifying time wasters like procrastination and poor planning can help maximize productivity. Creating a daily plan using your energy cycles and priorities can put you in control of your time.

Time Management
Time ManagementTime Management
Time Management

What is Time Management - The predictable control an individual can exercise over a series of events.

time managementtime valueschool time
Effective Time Management Techniques To Teach Your Employees | Webinar 01.06....
Effective Time Management Techniques To Teach Your Employees | Webinar 01.06....Effective Time Management Techniques To Teach Your Employees | Webinar 01.06....
Effective Time Management Techniques To Teach Your Employees | Webinar 01.06....

The document discusses various techniques for improving time management such as planning ahead, minimizing distractions, effective communication, and embracing breaks. It emphasizes that time cannot truly be managed but rather people must focus on their choices and mindset. Several polls and questions are also included to engage readers on topics like multi-tasking, stress, and time challenges in meetings and email.

employee developmentemployee trainingtime management
WORK-LIFE BALANCE
Too many of us don’t understand the importance
of balancing work and our personal lives.
WORK-LIFE BALANCE
In fact, in a study done by Accenture, they found
that having a good work life balance is the key 

to a successful career.
WORK-LIFE BALANCE
The power of downtime for the brain:
The “default mode network” is what happens to
the brain when it is resting.
WORK-LIFE BALANCE
It turns out, the brain is doing anything but resting.
It’s actively working to process and make sense of
anything new that it learned in the last day.
WORK-LIFE BALANCE

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The document provides advice and a system for achieving results in a flexible, agile way. It discusses challenges like being overloaded and lacking control. The proposed system includes weekly planning, prioritizing the top 3 daily goals, and focusing efforts on areas of strength and passion. Key insights include spending time on the right things the right way, finding motivation, and balancing work and life by setting boundaries and time limits. The system emphasizes writing your life story forward in a day-to-day, adaptable manner.

leadershipproductivity
Time management and its death
Time management and its deathTime management and its death
Time management and its death

This document discusses time management and strategies for improving productivity. It begins by defining time management and explaining why it is important, especially when people are busy. It then discusses various factors that can waste time, such as lack of prioritization, distractions, and procrastination. The document provides numerous time management techniques for improving effectiveness, including setting goals, daily planning, limiting interruptions, taking breaks, and establishing routines. It emphasizes the importance of breaks for boosting focus, retention, and productivity. Overall, the document advocates for structured yet flexible approaches to time management tailored to individual needs and schedules.

timemanagementhealth
Time Management.pdf
Time Management.pdfTime Management.pdf
Time Management.pdf

The presentation comprises on certain time wasting elements, situation, activities and tells how to manage our time without compromising on our duties. This presentation is helpful for all people; Doctors, engineers, businessman, workers and others.

how to manage our timetime managementtm technique
What If you’re not a morning person?
WORK-LIFE BALANCE
No worries!
WORK-LIFE BALANCE
YOU CAN BUILD IS AS A HABIT.
BUILD YOUR MORNING ROUTINE
To wake up earlier, you want to slowly build 

this habit over time.
BUILD YOUR MORNING ROUTINE

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Effective Time Management Techniques to Teach Your Employees Do we ever really manage time? It frequently feels like our work week manages us. The reality of effective time management isn’t to try and squeeze more and more productive minutes out of every day, but to find ways to focus energy and effort into those hours we allocate to work.Effective time management, however, is a competency we can master (and teach) that will improve the quality of our lives both at work and at home. In today’s complex world, we have more and more distractions and demands on our time, so it’s extremely important to master techniques of time management to make the most of a resource that is not renewable, never repeats and is limited each day. In this webinar we’ll provide effective time management techniques for yourself and your employees. www.bizlibrary.com

employee developmenttime managementonline training
SMART BUSINESS DEVELOPMENT - SLEEPING LION
SMART BUSINESS DEVELOPMENT - SLEEPING LIONSMART BUSINESS DEVELOPMENT - SLEEPING LION
SMART BUSINESS DEVELOPMENT - SLEEPING LION

Businesses need to continually evolve to survive. These exercises force you to examine the most important areas of your operation and apply best practices.

small businessbusinessmarketing
Eat that frog!
Eat that frog!Eat that frog!
Eat that frog!

Eat that Frog! Learn how to stop procrastinating high value tasks that can move your life forward. This book discusses the importance of goal setting, creative procrastination, time management and creating priority ranking for all of your tasks. This slideshow is a comprehensive overview of Brian Tracy's book Eat That Frog! The basic premise of Eat That Frog is that we should focus on the highest payback, least-appealing task of the day FIRST, before anything else. He asserts that "your ability to select your most important task at each moment, and then to start on that task and get it done both quickly and well, will probably have more of an impact on your success than any other quality or skill you can develop!” According to the author, an average person who masters this one technique will run circles around a genius who talks a lot and makes wonderful plans, but gets very little done. (I know somebody like this, don’t you?) Furthermore, he says that "The ability to concentrate on this one important task, single-mindedly, to do it well, and to finish it completely is the key to great success, achievement, status and happiness in life.” Let's all go eat that frog! I love Brian Tracy's use of quotes in the book, and have included many of them in the slideshow. If you're looking to be more productive, stop procrastinating the important stuff (We can all use less procrastination, right?), start procrastinating more creatively (I like the sound of that!), and reach the goals you have yet to attain, I highly recommend utilizing this information! For another overview of the book, go herehttp://www.empowernetwork.com/teresabrown/eat-that-frog-stop-procrastinating-and-get-more-done/?id=teresabrown and learn more. Eat that frog today so tomorrow will be a better place :)!

eat that frogbrian tracyhow to stop procrastinating
As an example, your schedule could look like this:
- Week 1 - wake up at 6:45am
- Week 2 - wake up at 6:30am
- Week 3 - wake up at 6:15am
- Week 4 - wake up at 6:00am
BUILD YOUR MORNING ROUTINE
Most people do one of two things when 

they first wake up:
- Check their email
- Check Facebook/Twitter/Instagram
BUILD YOUR MORNING ROUTINE
DON’T DO THIS.
BUILD YOUR MORNING ROUTINE
Take advantage of the fact that this time is just 

for you and only do things that will benefit you 

like exercise, writing, reading, etc.
BUILD YOUR MORNING ROUTINE

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The document discusses time management and provides tips for managing time effectively. It emphasizes the importance of setting goals, prioritizing tasks, and planning your schedule. Specific tips include creating to-do lists, scheduling time for important tasks, limiting interruptions, avoiding procrastination, and monitoring your time use through time journals. The document concludes by outlining six habits for effective time management: being practical, beginning with the end in mind, putting first things first, thinking win-win, seeking first to understand others, and renewing yourself through activities like reading.

Getting ahead in business and life
Getting ahead in business and lifeGetting ahead in business and life
Getting ahead in business and life

This document provides an overview of a seminar on mastering workplace performance presented by Jason W. Womack. The seminar covers psychology, sociology, and technology as they relate to productivity ("the -ologies"). It discusses concepts like time management, focus, energy, and ecosystems. The seminar teaches methods for setting daily goals and agendas, managing different types of work, and using technology like Outlook signatures to work more efficiently. The overall goal is to help participants "be, work and live at their 100%."

time managementfocus managementworkplace performance
Time Management Skills
Time Management SkillsTime Management Skills
Time Management Skills

This document provides information on effective time management. It discusses how people waste time and gives statistics on common time-wasting activities. It then discusses what time management is and gives strategies for improving time management, including determining values and goals, prioritizing tasks, planning work, avoiding distractions, and overcoming procrastination. The document emphasizes setting clear priorities, delegating tasks, focusing on the most important tasks, avoiding multitasking, and creating blocks of uninterrupted time to maximize productivity.

time management
Becoming a better leader takes time. It’s about
BUILDING BETTER HABITS 

INTO YOUR LIFE
BUILD YOUR MORNING ROUTINE
KEY TAKEAWAYS
KEY TAKEAWAYS
DON’T MULTITASK
DON’T WORK OVERTIME
LEARN TO SAY NO
FIND YOUR MOST IMPORTANT TASK (MIT)
KEY TAKEAWAYS
CHECK EMAIL ONLY AFTER MIT IS DONE
MANAGE YOUR ENERGY
NOT YOUR TIME
DEVELOP A MORNING ROUTINE
USE YOUR MORNINGS TO FOCUS
ON YOURSELF
KEY TAKEAWAYS

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100 productivity tips EMERSON EDUARDO RODRIGUES
100 productivity tips EMERSON EDUARDO RODRIGUES100 productivity tips EMERSON EDUARDO RODRIGUES
100 productivity tips EMERSON EDUARDO RODRIGUES

The document discusses a list of 100 productivity tips that were compiled from hundreds of articles online. The tips are organized into categories like time management, distractions, email, etc. Each tip provides information on its utility (usefulness), difficulty, and a brief description. The document introduces the list of tips and encourages the reader to try out different ones to see which work best for improving their productivity.

emerson eduardo rodriguesproductivitysearch engine optimization
100 Must Useful Productivity Hacks (tham khao)
100 Must Useful Productivity Hacks (tham khao)100 Must Useful Productivity Hacks (tham khao)
100 Must Useful Productivity Hacks (tham khao)

The document discusses a list of 100 productivity tips that were compiled from hundreds of online articles. The tips are organized into categories like time management, distractions, email, etc. Each tip provides its utility score out of 100 and difficulty. The document explains that the tips were ranked based on these scores to produce a definitive top 100 list. It encourages the reader to try out different tips to see which ones work best for improving their productivity.

Tips for Students to Maintain their Motivation
Tips for Students to Maintain their MotivationTips for Students to Maintain their Motivation
Tips for Students to Maintain their Motivation

The poem "Run It Out" encourages perseverance and effort in all aspects of life. It uses a baseball metaphor to emphasize that one must always give their full effort, even when the chance of success is small or the game is seemingly lost. Several repetitions of the line "Run it out" drive home the point that quitting should never be an option. The poem suggests that great accomplishments are only possible through consistent hard work and refusing to give up until the very end.

Download it now at officevibe.com/leaderbundle
BONUS CONTENT BUNDLE
The Ultimate Bundle To Become

A Better Leader

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The Productivity Secret Of The Best Leaders

  • 1. « PRODUCTIVITY Of the Best Leaders SECRETS The
  • 2. Jacob Shriar Director of Content at Officevibe Kevin Kruse New York Times best selling author Hello
  • 3. - THE SECRET TO TIME MANAGEMENT - EXAMPLES FROM GREAT LEADERS - BONUS CONTENT + Q&A What we’ll cover - 3 BIGGEST PROBLEMS LEADERS FACE
 AND WHAT YOU CAN DO TO FIX THEM
  • 4. 15 SECRETS SUCCESSFUL PEOPLE KNOW ABOUT TIME MANAGEMENT Most of this presentation is from this book. 
 You should definitely get a copy!
  • 6. PROBLEMS
 LEADERS FACE 1. EMAIL OVERLOAD 2. TOO MANY MEETINGS 3. TIME MANAGEMENT
  • 7. 304 weekly business emails received on average 10 IQ points lost when fielding constant email,
 the same as missing an entire night's sleep 16 minutes spent refocusing after handling incoming 
 email 36 PROBLEMS LEADERS FACE: Email Overload EMAIL OVERLOAD times the average employee checks their email 
 in an hour
  • 8. PROBLEMS LEADERS FACE: Email Overload When someone emails you, you actually get a small rush of dopamine.
  • 9. (Unfortunately, it’s brief and followed by a sinking 
 feeling once you realize it’s just another problem 
 to deal with.) PROBLEMS LEADERS FACE: Email Overload
  • 10. Checking and responding to email so frequently 
 and habitually, we’re building our agendas around everyone else’s goals, rather than our own. PROBLEMS LEADERS FACE: Email Overload FOCUS ON YOURSELF
  • 11. Inbox Zero is an approach to email 
 management aimed at keeping the inbox empty - or almost empty - at all times. PROBLEMS LEADERS FACE: Email Overload INBOX ZERO
  • 12. In the US alone, over $37 billion dollars worth of time 
 are wasted on meetings per year! PROBLEMS LEADERS FACE: Too Many Meetings TOO MANY MEETINGS
  • 13. PROBLEMS LEADERS FACE: Too Many Meetings The average person goes to 62 meetings in a month, 
 senior leaders likely much more than that. TOO MANY MEETINGS
  • 14. Interesting finding! PROBLEMS LEADERS FACE: Too Many Meetings Half hour or less 50% 60% 70% 80% Meeting Length %ofMeetingsExtremely orVeryProductive Half hour to one hour One hour to five hours Five hours or more 58% 61% 67% 80% Meetings in America Study by Verizon
  • 15. PROBLEMS LEADERS FACE: Too Many Meetings - No clear purpose - No agenda - Attendees come unprepared - Attendees lose focus after a while PROBLEMS WITH MOST MEETINGS
  • 16. PROBLEMS LEADERS FACE: Too Many Meetings SOUNDS FAMILIAR?
  • 17. PROBLEMS LEADERS FACE: Too Many Meetings - Set clear objectives - Make sure all participants have the agenda 
 and all documents well in-advance - Arrive or call-in a few minutes early so the meeting can begin promptly - Give everyone a chance to talk - Moderate the discussion to make sure it stays focused HOW TO MAKE MEETINGS BETTER
  • 18. 3 biggest mistakes: PROBLEMS LEADERS FACE: Time Management - Working overtime - Multitasking - Not prioritizing TIME MANAGEMENT
  • 19. PROBLEMS LEADERS FACE: Time Management WORKING OVERTIME In some companies, productivity is measured by 
 how many hours an employee spends at their desk.
  • 20. PROBLEMS LEADERS FACE: Time Management This is the wrong attitude to have. Research clearly shows that it lowers performance and causes mental 
 and physical health issues.
  • 21. PROBLEMS LEADERS FACE: Time Management - According to research, working longer hours 
 increases your risk of depression - All that time spent sitting at work is doing 
 massive damage to your body
  • 22. PROBLEMS LEADERS FACE: Time Management - People who work longer report sleeping less, 
 which obviously has massive effects on your health - Working 10 or more hours per day leads to a 
 60% increase in risk of cardiovascular problems
  • 23. PROBLEMS LEADERS FACE: Time Management In another study, people who worked 55 hours per week showed poorer vocabulary and reasoning than those who worked 40 hours.
  • 24. PROBLEMS LEADERS FACE: Time Management Some studies indicate that knowledge workers 
 are the most productive when they work 
 35 hours a week.
  • 25. PROBLEMS LEADERS FACE: Time Management start 2 weeks 4 weeks 6 weeks 8 weeks Productivity 40 hours a week (steady) 60 hours a week (declining) Graphing productivity and overtime Eric Dodds on Productivity
  • 26. PROBLEMS LEADERS FACE: Time Management Working more produces more, but with 
 DIMINISHING RETURNS OVER TIME.
  • 27. Download it now at officevibe.com/leaderbundle BONUS CONTENT BUNDLE The Ultimate Bundle To Become
 A Better Leader
  • 28. PROBLEMS LEADERS FACE: Time Management In a really interesting study, managers couldn’t tell the difference between employees who actually worked 80 hours a week and those who just pretended to. Boston University’s Questrom School of Business Study
  • 29. PROBLEMS LEADERS FACE: Time Management MULTITASKING What you call multitasking is really task-switching.

  • 30. PROBLEMS LEADERS FACE: Time Management WHY? Our brains have a finite amount of attention.
  • 31. PROBLEMS LEADERS FACE: Time Management Another issue with multitasking 
 is you never fully get “IN THE ZONE”
  • 32. PROBLEMS LEADERS FACE: Time Management Pay your bills all at once, then send your emails 
 all at once. Each task requires a specific mindset, and once you get in a groove you should stay there and finish. DO THINGS IN BATCHES THE SOLUTION?
  • 33. PROBLEMS LEADERS FACE: Time Management Challenge Skills High High Low Low Flow Channel Anxiety Boredom The Flow. After Mihaly Csikszentmihalyi, The Flow (1990), p. 74
  • 34. PROBLEMS LEADERS FACE: Time Management Studies suggest that productivity can be reduced by as much as 40 percent by the mental blocks created when people switch tasks.
  • 35. PROBLEMS LEADERS FACE: Time Management “The difference between successful people 
 and very successful people is that very successful 
 people say “no” to almost everything.”  - Warren Buffet NOT PRIORITIZING
  • 36. PROBLEMS LEADERS FACE: Time Management to tasks that bring low or almost no result. WE SHOULD STOP SAYING YES
  • 37. PROBLEMS LEADERS FACE: Time Management Pareto Principle - 80/20 Rules 20% 20% 80% 80% Result Effort For many events, roughly 80% of the results 
 come from 20% of the effort.
  • 38. PROBLEMS LEADERS FACE: Time Management (nicely) LEARN HOW TO SAY NO
  • 39. PROBLEMS LEADERS FACE: Time Management 2 powerful ways to say NO
  • 40. PROBLEMS LEADERS FACE: Time Management 2 powerful ways to say NO 1. Rehearse a specific response 2. Make your excuse more concrete
  • 41. PROBLEMS LEADERS FACE: Time Management The secret to time management? MANAGE YOUR ENERGY NOT YOUR TIME
  • 42. READ IT NOW THE ULTIMATE GUIDE BONUS CONTENT TO BECOME A BETTER LEADER
  • 44. MANAGE YOUR ENERGY “The number of hours in a day is fixed, 
 but the quantity and quality of energy available 
 to us is not” - Tony Schwartz
  • 45. 50+ years ago, a sleep researcher named 
 Nathan Kleitman discovered that when we sleep, we go through a period of light to deep, then back to light. MANAGE YOUR ENERGY THIS PROCESS TAKES 90 MINUTES
  • 46. He later discovered, that our bodies operate by the same 90 minute rhythm during the day. 
 This is what’s known as our “ULTRADIAN RHYTHM” MANAGE YOUR ENERGY
  • 47. Waveform of Life Ultradian Rhythm Activity Peak Wavelength Rest 90 20 20 20 90 90 90 Trough MANAGE YOUR ENERGY
  • 48. In a famous study of violinists, psychologist 
 Anders Ericsson found that the top performers 
 all had the same practice characteristics: MANAGE YOUR ENERGY
  • 49. - They practiced in the morning - They practiced for three sessions - Each session was 90 minutes or less MANAGE YOUR ENERGY - There was a 20 minute break between 
 each session
  • 50. EXAMPLES 
 FROM THE BEST LEADERS Part 3
  • 51. EXAMPLES FROM THE BEST LEADERS The best leaders have 2 things in common: 
 They wake up early and they have a morning routine.
  • 52. EXAMPLES FROM THE BEST LEADERS “Morning is wonderful. Its only drawback is that it comes at such an inconvenient time of day.” Glen Cook Contemporary American science fiction and fantasy writer
  • 53. EXAMPLES FROM THE BEST LEADERS But...research shows that early risers tend to be HAPPIER
  • 54. EXAMPLES FROM THE BEST LEADERS Square CEO Jack Dorsey wakes up at 5:30am to meditate and go for a six-mile jog.
  • 55. EXAMPLES FROM THE BEST LEADERS Anna Wintour wakes up every morning 
 at 5:45am to play an hour of tennis.
  • 56. EXAMPLES FROM THE BEST LEADERS GE CEO Jeff Immelt gets up at 5:30am 
 every day for a cardio workout.
  • 57. EXAMPLES FROM THE BEST LEADERS Richard Branson wakes up at 5:45am to exercise before an early breakfast.
  • 58. READ IT NOW THE ULTIMATE GUIDE BONUS CONTENT TO BECOME A BETTER LEADER
  • 59. Taking some time for yourself in the morning allows you consciously FOCUS ON YOURSELF EXAMPLES FROM THE BEST LEADERS
  • 60. You can take time to exercise, meditate, read, write. ALL THINGS TO HELP YOU IMPROVE EXAMPLES FROM THE BEST LEADERS
  • 61. WORK-LIFE BALANCE Too many of us don’t understand the importance of balancing work and our personal lives. WORK-LIFE BALANCE
  • 62. In fact, in a study done by Accenture, they found that having a good work life balance is the key 
 to a successful career. WORK-LIFE BALANCE
  • 63. The power of downtime for the brain: The “default mode network” is what happens to the brain when it is resting. WORK-LIFE BALANCE
  • 64. It turns out, the brain is doing anything but resting. It’s actively working to process and make sense of anything new that it learned in the last day. WORK-LIFE BALANCE
  • 65. What If you’re not a morning person? WORK-LIFE BALANCE
  • 67. YOU CAN BUILD IS AS A HABIT. BUILD YOUR MORNING ROUTINE
  • 68. To wake up earlier, you want to slowly build 
 this habit over time. BUILD YOUR MORNING ROUTINE
  • 69. As an example, your schedule could look like this: - Week 1 - wake up at 6:45am - Week 2 - wake up at 6:30am - Week 3 - wake up at 6:15am - Week 4 - wake up at 6:00am BUILD YOUR MORNING ROUTINE
  • 70. Most people do one of two things when 
 they first wake up: - Check their email - Check Facebook/Twitter/Instagram BUILD YOUR MORNING ROUTINE
  • 71. DON’T DO THIS. BUILD YOUR MORNING ROUTINE
  • 72. Take advantage of the fact that this time is just 
 for you and only do things that will benefit you 
 like exercise, writing, reading, etc. BUILD YOUR MORNING ROUTINE
  • 73. Becoming a better leader takes time. It’s about BUILDING BETTER HABITS 
 INTO YOUR LIFE BUILD YOUR MORNING ROUTINE
  • 75. DON’T MULTITASK DON’T WORK OVERTIME LEARN TO SAY NO FIND YOUR MOST IMPORTANT TASK (MIT) KEY TAKEAWAYS
  • 76. CHECK EMAIL ONLY AFTER MIT IS DONE MANAGE YOUR ENERGY NOT YOUR TIME DEVELOP A MORNING ROUTINE USE YOUR MORNINGS TO FOCUS ON YOURSELF KEY TAKEAWAYS
  • 77. Download it now at officevibe.com/leaderbundle BONUS CONTENT BUNDLE The Ultimate Bundle To Become
 A Better Leader