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Wisdom of the Crowd: Successful Ways to Engage the Public in Metadata Creation
- 1. Wisdom of the Crowd Successful Ways to Engage the Pu blic in Metadata Creation Metadata Interest Group Meeting - ALA Midwinter 2019 – Seattle, Washington Andrea Payant Metadata Librarian Utah State University andrea.payant@usu.edu Becky Skeen Special Collections Cataloging Librarian Utah State University becky.skeen@usu.edu
- 2. Gathering information from students/donors and using online webforms Outsourcing Working one-on-one with community members to gather information Interviews Organizing events that engage the community and encourage participation Community Events Crowdsourcing Metadata at USU
- 3. Outsourcing
- 4. Background • Coordinating efforts for new collections o Donors Metadata spreadsheets Booklets o Student groups • Reviewing online feedback for all collections o Webforms / Comments
- 5. Coordinating Efforts - Donors Donors SCA Curator CMS Metadata Spreadsheet Donated Materials
- 6. Coordinating Efforts - Students SCA Curator CMS Students Metadata Spreadsheet Collection Materials
- 7. Webforms / Comments Digital Collection Users Webform / Comments Additional Metadata
- 8. Examples • Folklore collections o Upcoming FOLK COLL 66 (Donor: Hal Cannon) Meeting with Hal and Folklore Curator Basic primer on metadata and how to use the metadata spreadsheet o Student groups Jackson Hole Dude Ranching Tradition The Climate Challenge: USU Voices • Online feedback o Compton Studio Photographs, 1884-1994
- 9. Challenges • Metadata education o Dublin Core Excel spreadsheet metadata templates • Webform o Accuracy of information
- 10. Successes • Improved collection information • Simplified processes o General education on importance of metadata o Excel spreadsheet metadata templates Who, what, where, when etc. instead of Dublin Core fields • Increased library interaction with campus and community
- 11. Interviews
- 12. Background • Community members o 1 liaison community member o 1 family member o 2 cataloging and metadata representatives One rep to interact directly with interviewee One rep to record audio/take notes o Packets Printouts of collection items (2 copies)
- 14. Challenges • Scheduling • Storytelling • Accuracy of information • Return on investment
- 15. Successes • Improved collection information • Investment given by the community led to higher collection usage • The interviewees really enjoyed themselves and reminiscing about the past • Extraordinary experience for catalogers • Flexible Administration
- 16. Community Events
- 17. Background • Determine objective • Research relevant community organizations/events • Choose community liaison(s) • Establish strategy to reach goal Where (location of event) What (Resources needed) Staff Equipment Forms Who & How (Publicity) o Flyers o Postcards o Word-of-mouth
- 18. Publicity
- 19. Community Event
- 20. Challenges • Logistics of large-scale event • Balancing staff with community members (supply = demand) • Spending appropriate amount of time with each person • Publicity - what forms would be most useful? • Getting staff and equipment to/from event • After event metadata gathering (know limitations of your event)
- 21. Successes • Positive relationships with community – future donations • Good turnout • Digital collections with robust metadata • Improved metadata collection workflows
- 22. Lessons Learned Have a plan and follow it Need to evaluate process and make necessary changes Community members are eager to contribute information and share their stories Collective knowledge is invaluable for gathering robust metadata Consider audience when creating strategies for collecting metadata – Be Flexible Important to form strong relationships with community leaders and organizations Location of community events important, need to make community members feel ownership for the project What may be seen as a lost opportunity may actually open up new possibilities = referrals
- 23. Thank You
Editor's Notes
- Logistics - Making sure event is efficient and beneficial