Steps towards RPA Development: Create a Process Assessment Matrix

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Join us for an informative community event where we will explore the importance of building a process assessment matrix for RPA! Robotic Process Automation (RPA) is an essential tool that can help businesses improve efficiency and productivity. However, before implementing RPA, it's crucial to evaluate the processes that the technology will automate. Our event will provide attendees with a step-by-step guide to building a process assessment matrix for RPA. Our expert speakers will explain the benefits of using process assessment matrices and discuss how to gather and analyze the necessary data to create a comprehensive assessment. Additionally, attendees will learn how to identify key metrics and criteria to include in the matrix and how to use the results to determine which processes are suitable for RPA implementation. Whether you're a business owner or a technology enthusiast, this event is perfect for anyone looking to improve their understanding of RPA and process assessment matrices. Join us for an evening of insightful discussions and practical advice on how to build a process assessment matrix for RPA effectively. Don't miss out on this fantastic opportunity to learn and network with like-minded individuals! 👨‍🏫👨‍💻 Speakers: Stefano Negro, Torino UiPath Community Chapter Leader & UiPath MVP, RPA Tech Lead @BSP Consultant Enrico Bruno, RPA PM @BSP Consultant

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Before the Documentation
• Best Practice Agreement
• Coding standards
• Versioning (documentation and development)
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What to automate
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• Structured
• Well Documented
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Why Automate
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User
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For every PDF
OCR
Extract Barcode
Shared Folder
Step 1 - Get PDF
The user put PDF files
to elaborate in a
specific folder.
The robot is scheduled
daily to retrieve every
PDF and moves it in a
specific “Workload”
folder
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The Robot reads document
with OCR. The ones
recognised as valid are passed
to a specific application that
extract Barcode value.
Split PDF
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material nr.
Barcode) on SAP.
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outcome, and stores an
Excel report.
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1. Create a Process Assessment Matrix

2. 2 RPA Tech Lead s.negro@bspconsultant.it RPA PM e.bruno@bspconsultant.it Stefano Negro Enrico Bruno Hosts

3. 3 1. Introduction 2. Before the Documentation 3. Process Assessment Matrix 4. What to estimate 5. Examples 6. Q/A Agenda

4. 4 Introduction

5. 5 Before the Documentation • Best Practice Agreement • Coding standards • Versioning (documentation and development) • Development effort estimation

6. 6 What to automate • Repetitive • Structured • Well Documented • High Risk Why Automate • Low Added value for User • Cost/Benefits Ratio How Automate • Opportunity Assessment • Check technology constraints (eg. no test system available) Process Assessment

7. 7 Process Matrix Applications Documentation Metrics • Availability • Stability • Security (eg. 2FA) • Environments • Workflow Approval • Fixed logic • Exception Handling • Daily Rate • Experience Rate • Business Constraints

8. 8 For every PDF OCR Extract Barcode Shared Folder Step 1 - Get PDF The user put PDF files to elaborate in a specific folder. The robot is scheduled daily to retrieve every PDF and moves it in a specific “Workload” folder Goods Mgmt Step 2 - Read PDF The Robot reads document with OCR. The ones recognised as valid are passed to a specific application that extract Barcode value. Split PDF Step 3 - SAP The Robot updates Goods status and values (date, material nr. Barcode) on SAP. Output Step 4 - Output PDFs are moved to “Worked” or “Error” folder, depending on outcome, and stores an Excel report. Process #1 - DDT Extraction

9. 9 Public Website Email Step 1 - Get Email The User sends an email with data regarding the case to analyze (Case Nr, Company, Date) Step 2 - Read Data The Robot uses public external company Website to retrieve all data regarding the case to update Step 3 - CRM The Robot Creates or updates the Case on the company CRM and print the PDF of the case Output Step 4 - Output A report is generated and send to the User email address, together with the PDF Process #2 - Update Case on CRM CRM

10. 10 • https://community.uipath.com/Torino Resources

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