Phases of a formal review
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The document describes the six phases of a formal review process: 1. Planning involves assigning a moderator and scheduling the review. 2. Kick-off is an optional meeting to align participants on the document and time commitment. 3. Preparation includes checking documents at a defined rate, usually 5-10 pages per hour. 4. The review meeting logs defects, discusses severity, and decides if exit criteria are met. 5. Rework is done by the author to address defects found before another review. 6. Follow-up ensures all defects were adequately addressed before the document is finalized.
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Phases of a formal review
- 1. Program Studi S1 Sistem Informasi Fakultas Sains dan Teknologi Universitas Islam Negeri Sultan Syarif Kasim Riau 1
- 2. 2 2 Phases of a formal review 1 Planning 2 Kick-Off 3 Preparation 4 Review Meeting 1 Rework 1 Follow-up Sistem Informasi – UIN SUSKA RIAUZuliar Efendi
- 3. 3 3 1 Planning The review process for a particular review begins with a 'request for review' by the author to the moderator (or inspection leader). A moderator is often assigned to take care of the scheduling (dates, time, place and invitation) of the review Although more and other entry criteria can be applied, the following can be regarded as the minimum set for performing the entry check: A short check of a product sample by the moderator (or expert) does not reveal a large number of major defects. For example, after 30 minutes of checking, no more than 3 major defects are found on a single page or fewer than 10 major defects in total in a set of 5 pages. The document to be reviewed is available with line numbers. The document has been cleaned up by running any automated checks that apply. References needed for the inspection are stable and available. The document author is prepared to join the review team and feels confident with the quality of the document. Phases of a formal review Sistem Informasi – UIN SUSKA RIAUZuliar Efendi
- 4. 4 4 2 Kick-Off An optional step in a review procedure is a kick-off meeting. The goal of this meeting is to get everybody on the same wavelength regarding the document under review and to commit to the time that will be spent on checking. Also the result of the entry check and defined exit criteria are discussed in case of a more formal review. Phases of a formal review Sistem Informasi – UIN SUSKA RIAUZuliar Efendi
- 5. 5 5 3 Preparation A critical success factor for a thorough preparation is the number of pages checked per hour. This is called the checking rate. The optimum checking rate is the result of a mix of factors, including the type of document, its complexity, the number of related documents and the experience of the reviewer. Usually the checking rate is in the range of five to ten pages per hour, but may be much less for formal inspection, e.g. one page per hour. During preparation, participants should not exceed this criterion. By collecting data and measuring the review process, company-specific criteria for checking rate and document size (see planning phase) can be set, preferably specific to a document type. Phases of a formal review Sistem Informasi – UIN SUSKA RIAUZuliar Efendi
- 6. 6 6 4 Review Meeting The meeting typically consists of the following elements (partly depending on the review type): logging phase, discussion phase and decision phase. Every defect and its severity should be logged. The participant who identifies the defect proposes the severity. Severity classes could be: Critical: defects will cause downstream damage; the scope and impact of the defect is beyond the document under inspection. Phases of a formal review Sistem Informasi – UIN SUSKA RIAUZuliar Efendi Major, defects could cause a downstream effect (e.g. a fault in a design can result in an error in the implementation). Minor, defects are not likely to cause downstream damage (e.g. non-compli ance with the standards and templates). ,
- 7. 7 7 4 Review Meeting At the end of the meeting, a decision on the document under review has to be made by the participants, sometimes based on formal exit criteria. The most important exit criterion is the average number of critical and/or major defects found per page (e.g. no more than three critical/major defects per page). If the number of defects found per page exceeds a certain level, the document must be reviewed again, after it has been reworked. If the document complies with the exit criteria, the document will be checked during follow-up by the moderator or one or more participants. Subsequently, the document can leave the review process. If a project is under pressure, the moderator will sometimes be forced to skip re-reviews and exit with a defect-prone document. Setting, and agreeing, quantified exit level criteria helps the moderator to make firm decisions at all times. Phases of a formal review Sistem Informasi – UIN SUSKA RIAUZuliar Efendi
- 8. 8 8 5 Rework Based on the defects detected, the author will improve the document under review step by step. Not every defect that is found leads to rework. It is the author's responsibility to judge if a defect has to be fixed. If nothing is done about an issue for a certain reason, it should be reported to at least indicate that the author has considered the issue. Changes that are made to the document should be easy to identify during follow-up. Therefore the author has to indicate where changes are made (e.g. using 'Track changes' in word-processing software). Phases of a formal review Sistem Informasi – UIN SUSKA RIAUZuliar Efendi
- 9. 9 9 6 Follow-Up The moderator is responsible for ensuring that satisfactory actions have been taken on all (logged) defects, process improvement suggestions and change requests. Although the moderator checks to make sure that the author has taken action on all known defects, it is not necessary for the moderator to check all the corrections in detail. If it is decided that all participants will check the updated document, the moderator takes care of the distribution and collects the feedback. For more formal review types the moderator checks for compliance to the exit criteria. In order to control and optimize the review process, a number of measurements are collected by the moderator at each step of the process. Examples of such measurements include number of defects found, number of defects found per page, time spent checking per page, total review effort, etc. It is the responsibility of the moderator to ensure that the information is correct and stored for future analysis. Phases of a formal review Sistem Informasi – UIN SUSKA RIAUZuliar Efendi
- 10. 10 REFERENCE Graham et.al (2006) Sistem Informasi – UIN SUSKA RIAUZuliar Efendi
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