Interoperability academy 2024 - Day 1 - Once-Only Principle and Cross-border interoperability infrastructures.pdf
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Presentation given at the Cross-regional exchange and learning week on Interoperability and Digital Transformation in the Western Balkans and Eastern Partnership region that took place 24-28 June 2024 in Brussels.
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Interoperability academy 2024 - Day 1 - Once-Only Principle and Cross-border interoperability infrastructures.pdf
- 1. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint Cross-regional exchange between Western Balkan and EaP countries on Once-Only Principle and Cross- border interoperability infrastructures in Europe: The benefits and its challenges. Stefan Dedovic, KU Leuven – Belgium, University of Tartu = Estonia Brussels, 24.06.2024
- 2. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint The vision and a need
- 3. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint Calls for Once-only Principle Action 16 of the Digital Single Market (DSM) strategy calls for improved cooperation among national systems to ensure that “businesses and individuals only have to communicate their data once to public administrations” and that, in consequence, governments will no longer make “multiple requests for the same information when they can use the information they already have”. WE WILL IN OUR COUNTRIES: • “… introduce once only options for citizens and businesses in digital public services by collaboration and data exchange across our administrations at national, regional and local level as well as with other countries for cross-border digital public services;” • “… increase the findability, quality and technical accessibility of data in key base registers and/or similar databases to build up readiness for applying the once-only principle for national or cross-border digital public services;” • work to create a culture of re-use, including responsible and transparent re-use of data within our administrations; • make use of available funding to digitise all necessary key data and implement data exchange services between administrations for applying once only on both national and/or cross-border levels.
- 4. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint High costs Businesses and citizens incur high costs when operating across borders. Increasing mobility Increasing mobility across the borders within the EU. Administrative burden There is a growing dissatisfaction with the administrative burden when operating across borders. Growing reliance on ICT This is a space to add a short explanation of this first item. The need for cross-border digital public services
- 5. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint What do we mean?
- 6. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint Once-only > Citizens and businesses provide data only once > Public administration bodies take action to share and reuse these data internally > Nationally but also across borders > Always in respect of data protection regulations and other constraints Understanding “the once-only principle”
- 7. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint Interpretation of “the once-only principle” > In some countries, the once-only principle stipulates that the data need ONLY TO BE SUBMITTED ONCE but does allow multiple records of the same data. The data is collected only once – Tell Us Once The data is stored only once > In other countries, Once-Only is closely linked to formal legal requirements that data submitted to the government may be stored once only (in a unique and authoritative database) regardless of how many times or in what context they were provided.
- 8. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint The challenges that are faced
- 9. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint National level implementation Keyword: Heterogeneity Ways of implementation of OOP in Member States: • Separate law (Spain, Netherlands) • Integrated into national law (most countries) • Non-legislative means (Sweden, Hungary, Bulgaria) Mamrot, S., Rzyszczak, K. (2021). Implementation of the ‘Once-Only’ Principle in Europe – National Approach. In: Krimmer, R., Prentza, A., Mamrot, S. (eds) The Once-Only Principle. Lecture Notes in Computer Science(), vol 12621. Springer, Cham. https://doi.org/10.1007/978-3-030-79851-2_2
- 10. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint Challenges Legal challenges Data protection challenges Legal certainty over security measures Legal restrictions on data sharing Lack of legal validity of evidence exchanged Organisational challenges Organisational silo’s Organisational change Cultural resistance Political priority Business process heterogenitity Governance challenges Lack of human resources Lack of awareness of benefits Scarce economic resources Scarce technical expertise in SDG regards Technical challenges Heterogenous ICT systems Heterogenous data handling approaches Data fragmentation Differences in data quality Leosk, N., Põder, I., Schmidt, C., Kalvet, T., Krimmer, R. (20 21). Drivers for and Barriers to the Cross- border Implementation of the Once- Only Principle. In: Krimmer, R., Prentza, A., Mamrot, S. (eds) The Once- Only Principle. Lecture Notes in Computer Science(), vol 126 21. Springer, Cham. https://doi.org/10 .10 0 7/9 78- 3- 0 30 - 79 851- 2_ 3
- 11. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint What is the value?
- 12. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint Benefits of the OOP implementation Timan, T., van Veenstra, A.F., Karanikolova, K. (2021). Measuring the Impact of the Once Only Principle for Businesses Across Borders. In: Krimmer, R., Prentza, A., Mamrot, S. (eds) The Once-Only Principle. Lecture Notes in Computer Science(), vol 12621. Springer, Cham. https://doi.org/10.1007/978-3-030-79851-2_11
- 13. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint National vs Cross-border value National-level value examples: • Basic data programme in Denmark -> 100 million euros. • Register of non- residents in the Netherlands -> 112 million euros. Cross-border value examples: • A business that establishes a cross- border subsidiary and hires employees incurs an average cost of EUR 9 700. • This is 80% more than what a domestic business would have incurred for the same procedures (i.e. EUR 5 400). • On average, domestic EU businesses spend EUR 1423 to register their economic activity. Businesses from another Member State (excluding sole traders) spend almost double this amount, i.e. on average EUR 2799. Estimated total savings: 5 billion euros Study on eGovernment and the Reduction of Administrative Burden Impact assessment as a preparation for Single Digital Gateway Regulation
- 14. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint How is it being solved?
- 15. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint Large scale pilot projects EC, together with MS, initiated the piloting of the large-scale information systems. Most notable were: • STORK (2.0) – electronic identification • Peppol – public procurement domain • e-Sens – cross-sector services • e-Codex - the e-justice domain • TOOP – the once-only principle for businesses
- 16. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint Single digital gateway regulation (2018/1724)
- 17. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint SDGR Procedures for citizens and businesses
- 18. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint What infrastructures are being employed for cross-border digital public services?
- 19. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint
- 20. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint E-Delivery • eDelivery provides set of standards and specifications to create a secure channel for the data and document exchange by electronic means. • Specifications • AS4 Access Point • eDelivery SMP specification • Asynchronous data exchange • Public and closed network • Characteristics • Domain independent • Easily scalable • Vendor neutral • Multi-vendor • Governance and Usage • Connecting European Facility • 39 use cases: public sector, finance, justice, social security etc.
- 21. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint EUCARIS • EUCARIS is a proprietary solution and enables cross-border data exchange of vehicle registration, driving licenses, and other transport-related data. • Specifications: • 4 corner model • Synchronous and asynchronous data-exchange • Private network • Characteristics: • Proprietary solution • Vertical Specialization • Low-cost technical solution • Easy to implement • Governance and usage • EUCARIS General Assembly • EUCARIS is used by EU and EFTA countries and non- EU countries.
- 22. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint E-Health • eHDSI is a digital service infrastructure that enables data exchange across borders EU in the health sector and aims to establish conditions under which citizens may travel to another EU country and receive treatment. • Specifications: • NCPeH Connector • 4 corner model • Asynchronous • Closed network • Characteristics: • Vertical specialisation • Distributive architecture • Open access specifications • Governance and usage • EC DG Sante • Used in Finland, Estonia, Croatia, France, Spain and Portugal
- 23. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint Business Registers Interconnection System (BRIS) • Enables cross-border access to business information on EU companies and ensures that EU business registries communicate with each other across the borders. • Legal framework: • Directive 2017/1132/EU • Commission Implementing Regulation (EU) 2020/2244 • BRIS uses CEF eDelivery solution for data- exchange • Governance and Usage • DSI/EC • Implemented in all 27 MS of the EU and the EEA countries, Iceland, Lichtenstein, and Norway
- 24. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint Particular focus on once-only technical system
- 25. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint OOTS as administrative data-space All relevant information about OOTS can be found here: Architecture - OOTSHUB - (europa.eu)
- 26. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint Let’s have a look at a prototype.
- 27. A joint initiative of the OECD and the EU, principally financed by the EU. Restricted Use - À usage restreint Questions for you > What systems of data exchange are you employing in your collaboration? > Do you find any relevant system that may be reused for your needs?