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SaaS Bootcamp
Sales & Marketing Metrics
Harry Largey
CEO, CloudMover
3rd February 2016
Todays’ Agenda
9:30am Designing Sales and Marketing Processes
Aligning to the Customer Purchase Journey
11:00am Break
11:15am Building the Sales and Marketing Components
12:30am Lunch
1:30pm Building Funnels
3:00pm Break
3:15pm Allocating Resources
Understanding CAC and LTV
4:30pm Close
Saas bootcamp sales and marketing processes 2016
Machine Elements

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The document provides guidance on developing an effective sales and marketing management strategy. It outlines key principles such as disciplined pipeline management, methodical client base growth, and a balanced compensation model. It also describes elements of an effective sales process such as defined sales stages, use of subject matter experts, and a unified multi-channel marketing strategy. The overall strategy aims to support scalable, profitable growth.

Part 1
Designing Sales & Marketing
Processes
Simple Selling
Sales Stage Prospect Qualify Develop Solution Proof Close Won
Objective Validate
opportunity.
Identify
sponsor.
Generate interest
and qualify
intent.
Develop
requirements.
Build
relationships.
Solution
proposed.
Solution agreed. Conduct
negotiations
and finalise
contracts.
Sign and
celebrate.
Probability 0% 10% 20% 40% 60% 80% 100%
Checkpoints Opportunity
meets sales
criteria to
proceed.
Pain admitted by
Sponsor.
Compelling event
identified.
Evaluation plan
proposed.
Evaluation
underway.
Evaluation
complete,
expectations
exceeded.
Verbal yes
received.
Draft contracts
exchanged.
Final
documents
signed.
Tasks
Completed
Before
Progressing
Perform pre call
research.
Generate
interest with
sponsor.
Access to power.
Competitive
assessment.
M-A-N
confirmed.
Exec meeting
scheduled.
Criteria set for
trial/evaluation.
Budgetary
approval.
Exec meeting
completed.
Purchasing
process defined
Internal review
complete.
Customer review
complete.
Deployment plan
agreed.
Finalise all
deliverables
and
milestones.
Hand over to
Ops.
Begin upsell.
Agree
reference
capability.
Marketing Stages
MARKET POSITIONING, DEFINITION AND SIZE AWARENESS INTEREST EVALUATION (MQL)
M0 M1 M2 M3
Market Research, Positioning and Messaging Campaigns in Market Engagement Marketing Leads Generated
Market research - clients, prospects, staff and influencers Campaign materials in place Correlation of uptake Qualification of marketing leads
Comms platform and key messaging Engagement process underway Learning - minor iterations Select those meeting sales profile
Sweet spot prospect profile/target audience Uptake being tracked Follow up processes Follow up with non core prospects
Target market sized Heads up to Sales for handover
Initial database build Review, learn/tweak
External value proposition agreed
First level of competition identified
Pricing agreed
Intital materials prepared
Campaign success metrics agreed
Comms Platform and Messaging Sign off People engaged List of people engaged committing time List of MQLs to hand to Sales Process
Campaign Approved /Resourced
TO GET INTO THIS STAGE
ACTIVITIES
VERIFIABLE OUTCOMES
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success journey look like?
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CMRR (Committed Monthly Recurring Revenue)
From bookings and opacity…
EXPENSES
BOOKINGS
 Difficult to make decisions:
– Multi-year bookings
– Non-recurring revenues
– Impact of churn and
renewal?
… to CMRR and transparency!
 Full transparency :
– Employee assessment
– Operational planning
– Financing
– Valuation
CMRR
New Accounts
Upsell & Expansion less
churn
Existing Contracts
Renewals
EXPENSES
Cash
burn
rate
Cash is King!
Lines are still not
crossing!
Expected
breakeven point
Heavy upfront financing… … requiring tight expense management
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Acquisition Costs, Churn, Renewal rate
Monthly
recurring
expenses
Monthly
Recurring
Revenue
Complex ERP
sales
Freemium
model
Cash: Give the right incentives to your sales
force to get longer upfront payment
QuarterlyAnnual
Semi-
Annual
Payment terms mix impact on Cash Flow
Additional
$38m burn
Additional
$52m burn
5-year cash
impact* • Changes in payment mix
can have a drastic
impact on cash flows
• Sales incentive needs to
be heavily biased
towards annual upfront
cash payment in the
high growth phase
Company starting with $1m CMRR and growing at 60% CAGR
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model
Benchmark
• MRR churn (<12% p.a. and < Upsell)
• Customer Churn
Effect of 20 % churn on MRR base
Addressing Churn
 Root causes
– Pricing/ Value
– UI and workflow complexity
– Downtime
 Monitoring
– Overall application usage (login frequency
and time)
– Application usage (most frequent use
case, function used…)
 Acting
– Competitive analysis/sales tools
– Usage monitoring (e.g., True Login
Percentage, API usage) and follow-up
– GUI/ workflow redesign
– Platform stability
– Increased discount for early payment
100
80
64
51
Start of
year 1
End of
Year 1
End of
Year 2
End of
Year 3
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Cost per Stage Progression (CSP)
RESOURCE COSTS PER STAGE Hours Used Cost per hour Resource Cost
Telesales resource 22.00 15.00€ 330.00€
Field sales resource 5.00 50.00€ 250.00€
Digital marketing resource 24.00 18.00€ 432.00€
Offline marketing resource 7.00 22.00€ 154.00€
Other resource 8.00 12.00€ 96.00€
Total 66.00 1,262.00€
MARKETING COSTS PER STAGE Units Used Cost per unit Marketing Cost
SEO & SEM 2 5,000.00€ 10,000.00€
E-Content marketing 4 500.00€ 2,000.00€
Google 2000 2.25€ 4,500.00€
Total 16,500.00€
PROGRESSIONS
Number of progressions by campaign 45
COST CALCULATIONS
Resource Costs 1,262.00€
Marketing Costs 16,500.00€
Total 17,762.00€
UNIT COST PER STAGE PROGRESSION
Total cost to progress one unit 394.71€
Customer Lifetime Value (CLTV)
Revenue & Churn Customer 1 Customer 2 Customer 3
Year 1 Revenue 1,000.00€ 500.00€ 2,500.00€
Retention Rate 75% 65% 95%
Upsell 10% 25% 0%
Year 2 Revenue 825.00€ 406.25€ 2,375.00€
Retention Rate 70% 70% 90%
Upsell 10% 20% 10%
Year 3 Revenue 635.25€ 341.25€ 2,351.25€
Retention Rate 50% 90% 90%
Upsell 20% 10% 20%
Year 4 Revenue 381.15€ 337.84€ 2,539.35€
Retention Rate 50% 80% 80%
Upsell 20% 40% 40%
CUSTOMER LIFETIME VALUE 2,841.40€ 1,585.34€ 9,765.60€
The Cloud Dashboard
CMRR
6C’s Measurement
• Growth rate
• Upsell vs. new customers
Target
• 50%+
• Upsells >= churn
Cash • FCF
• Payment terms
• Pro. Serv. GM
• breakeven @ 50% growth
• 1-year upfront mix > 50%
• >0 on project basis
Churn • Churn rate • Churn < 12%
CAC • CAC ratio (new CMRR)
• CMRR renewal cost
• CAC > 1
• < 30% of annualized GM
CLTV • CLTV
• G&A as % of sales
• R&D as % of sales
• CLTV>CAC
• G&A ~15% at scale
• R&D ~10% at scale
Free Cash Flow at
scale: 20%+!
CPIPE • > Factored x3 Target
• > x5 OTE per Rep
• Reducing
• Multiple of ACV Target
• Rep Productivity
• Time in stage
Some more metrics 
• New Bookings
• Projected Bookings
• New Customer Count
• Renewal Rates
• Class Of Analysis
• Renewal Rate by Segment
• Renewal Bookings Projections
• Upgrade & Up Sell Performance
• Cancellation Projections
• Cancellation Counts
• Total Revenue Projections
• Life Cycle Renewal Rates
• Cohort Churn
• Renewal Booking Projections
• Total Revenues
• Normalized Contract Values
• Renewal Revenue Projections
• Revenues by Market Segments
• Lost Revenue Projections
• Waterfall Analysis
• Average Deal Size
• Backlog

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Bringing it all together
Cost of
Customer
Acquisition
Sales and
Marketing
Process
Channels
Life Time Value
Funnel Metrics
Monetisation
Options

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Saas bootcamp sales and marketing processes 2016

  • 1. SaaS Bootcamp Sales & Marketing Metrics Harry Largey CEO, CloudMover 3rd February 2016
  • 2. Todays’ Agenda 9:30am Designing Sales and Marketing Processes Aligning to the Customer Purchase Journey 11:00am Break 11:15am Building the Sales and Marketing Components 12:30am Lunch 1:30pm Building Funnels 3:00pm Break 3:15pm Allocating Resources Understanding CAC and LTV 4:30pm Close
  • 5. Part 1 Designing Sales & Marketing Processes
  • 6. Simple Selling Sales Stage Prospect Qualify Develop Solution Proof Close Won Objective Validate opportunity. Identify sponsor. Generate interest and qualify intent. Develop requirements. Build relationships. Solution proposed. Solution agreed. Conduct negotiations and finalise contracts. Sign and celebrate. Probability 0% 10% 20% 40% 60% 80% 100% Checkpoints Opportunity meets sales criteria to proceed. Pain admitted by Sponsor. Compelling event identified. Evaluation plan proposed. Evaluation underway. Evaluation complete, expectations exceeded. Verbal yes received. Draft contracts exchanged. Final documents signed. Tasks Completed Before Progressing Perform pre call research. Generate interest with sponsor. Access to power. Competitive assessment. M-A-N confirmed. Exec meeting scheduled. Criteria set for trial/evaluation. Budgetary approval. Exec meeting completed. Purchasing process defined Internal review complete. Customer review complete. Deployment plan agreed. Finalise all deliverables and milestones. Hand over to Ops. Begin upsell. Agree reference capability.
  • 7. Marketing Stages MARKET POSITIONING, DEFINITION AND SIZE AWARENESS INTEREST EVALUATION (MQL) M0 M1 M2 M3 Market Research, Positioning and Messaging Campaigns in Market Engagement Marketing Leads Generated Market research - clients, prospects, staff and influencers Campaign materials in place Correlation of uptake Qualification of marketing leads Comms platform and key messaging Engagement process underway Learning - minor iterations Select those meeting sales profile Sweet spot prospect profile/target audience Uptake being tracked Follow up processes Follow up with non core prospects Target market sized Heads up to Sales for handover Initial database build Review, learn/tweak External value proposition agreed First level of competition identified Pricing agreed Intital materials prepared Campaign success metrics agreed Comms Platform and Messaging Sign off People engaged List of people engaged committing time List of MQLs to hand to Sales Process Campaign Approved /Resourced TO GET INTO THIS STAGE ACTIVITIES VERIFIABLE OUTCOMES
  • 9. Part 2 Aligning to the Customer Purchase Journey Building Components
  • 10. Who is the customer? The person who gives you money The user of the service The influencer of the decision The partner involved in supply or enablement
  • 11. What does a customer discovery to success journey look like?
  • 12. As an example Mode Customer Discovery Reads a blog Gets a direct Mailing Lands on website Watches video Sales Signs up for trial Converts to paid Success Renews contract Refers a friend
  • 17. Your Sales and Marketing Funnel
  • 18. Funnel Metrics Funnel Segment Looks like…. Number Ratio Forecast Cost Per Progression AWARENESS Landing on website 1,000 - INTEREST Multiple clicks / time spent 200 20% EVALUATION Download, trial, registration 50 25% COMMITMENT Purchase Intent 10 20% PURCHASE Purchase Complete 3 33% RETENTION Minimise churn 2 66%
  • 19. Part 4 Allocating Resources Cost of Customer Acquisition (CAC/CCA) & Customer Life Time Value (LTV)
  • 20. How do I engage the customer? Field Sales Tele Sales Classic Marketing Digital Marketing
  • 21. What assets to deploy Mode Customer Discovery Reads a blog Gets a direct Mailing Lands on website Watches video Sales Signs up for trial Converts to paid Success Renews contract Refers a friend Resources Required Content Marketing Mail System Responsive Website Embedded Video Provisioning System Telesales Telesales Viral Enablement
  • 22. So what should your org look like?
  • 23. Cost and reward models • How much do the assets cost? • What behaviours do you want to encourage? • What results do you need? • The optimal cash mix?
  • 24. Macro Level Metrics The 6 Cs of Cloud Finance +2 1. Committed Monthly Recurring Revenue (CMRR) 2. Cash Flow 3. CMRR Pipeline (Cpipe) 4. Churn 5. Customer Acquisition Cost (CAC) 6. Customer Life Time Value (CLTV) … and 7. TCV & ACV … and 8. GAAP Compliance Excerpt from: Bessemer’s Top 10 Laws of Cloud Computing and SaaS Running an on-demand company means abandoning many of the long-held tenets of software best practices and adhering to these new principles. By: Philippe Botteri, David Cowan, Byron Deeter, Adam Fisher, Devesh Garg, Bob Goodman, Jeremy Levine, Gary Messiana, Anil Sarin, and Sarah Tavel
  • 25. CMRR (Committed Monthly Recurring Revenue) From bookings and opacity… EXPENSES BOOKINGS  Difficult to make decisions: – Multi-year bookings – Non-recurring revenues – Impact of churn and renewal? … to CMRR and transparency!  Full transparency : – Employee assessment ��� Operational planning – Financing – Valuation CMRR New Accounts Upsell & Expansion less churn Existing Contracts Renewals EXPENSES Cash burn rate
  • 26. Cash is King! Lines are still not crossing! Expected breakeven point Heavy upfront financing… … requiring tight expense management Key drivers of cash consumption: Customer Acquisition Costs, Churn, Renewal rate Monthly recurring expenses Monthly Recurring Revenue Complex ERP sales Freemium model
  • 27. Cash: Give the right incentives to your sales force to get longer upfront payment QuarterlyAnnual Semi- Annual Payment terms mix impact on Cash Flow Additional $38m burn Additional $52m burn 5-year cash impact* • Changes in payment mix can have a drastic impact on cash flows • Sales incentive needs to be heavily biased towards annual upfront cash payment in the high growth phase Company starting with $1m CMRR and growing at 60% CAGR
  • 28. Churn defines the viability of your business model Benchmark • MRR churn (<12% p.a. and < Upsell) • Customer Churn Effect of 20 % churn on MRR base Addressing Churn  Root causes – Pricing/ Value – UI and workflow complexity – Downtime  Monitoring – Overall application usage (login frequency and time) – Application usage (most frequent use case, function used…)  Acting – Competitive analysis/sales tools – Usage monitoring (e.g., True Login Percentage, API usage) and follow-up – GUI/ workflow redesign – Platform stability – Increased discount for early payment 100 80 64 51 Start of year 1 End of Year 1 End of Year 2 End of Year 3 50% MRR loss in 3 years
  • 29. Churn Excerpt from: Joel York – Chaotic Flow
  • 30. Upselling Excerpt from: Joel York – Chaotic Flow
  • 31. Cost of Acquiring a Customer (CAC)
  • 32. Exercise E At your table, model out a CAC example Present back to group
  • 33. Cost per Stage Progression (CSP) RESOURCE COSTS PER STAGE Hours Used Cost per hour Resource Cost Telesales resource 22.00 15.00€ 330.00€ Field sales resource 5.00 50.00€ 250.00€ Digital marketing resource 24.00 18.00€ 432.00€ Offline marketing resource 7.00 22.00€ 154.00€ Other resource 8.00 12.00€ 96.00€ Total 66.00 1,262.00€ MARKETING COSTS PER STAGE Units Used Cost per unit Marketing Cost SEO & SEM 2 5,000.00€ 10,000.00€ E-Content marketing 4 500.00€ 2,000.00€ Google 2000 2.25€ 4,500.00€ Total 16,500.00€ PROGRESSIONS Number of progressions by campaign 45 COST CALCULATIONS Resource Costs 1,262.00€ Marketing Costs 16,500.00€ Total 17,762.00€ UNIT COST PER STAGE PROGRESSION Total cost to progress one unit 394.71€
  • 34. Customer Lifetime Value (CLTV) Revenue & Churn Customer 1 Customer 2 Customer 3 Year 1 Revenue 1,000.00€ 500.00€ 2,500.00€ Retention Rate 75% 65% 95% Upsell 10% 25% 0% Year 2 Revenue 825.00€ 406.25€ 2,375.00€ Retention Rate 70% 70% 90% Upsell 10% 20% 10% Year 3 Revenue 635.25€ 341.25€ 2,351.25€ Retention Rate 50% 90% 90% Upsell 20% 10% 20% Year 4 Revenue 381.15€ 337.84€ 2,539.35€ Retention Rate 50% 80% 80% Upsell 20% 40% 40% CUSTOMER LIFETIME VALUE 2,841.40€ 1,585.34€ 9,765.60€
  • 35. The Cloud Dashboard CMRR 6C’s Measurement • Growth rate • Upsell vs. new customers Target • 50%+ • Upsells >= churn Cash • FCF • Payment terms • Pro. Serv. GM • breakeven @ 50% growth • 1-year upfront mix > 50% • >0 on project basis Churn • Churn rate • Churn < 12% CAC • CAC ratio (new CMRR) • CMRR renewal cost • CAC > 1 • < 30% of annualized GM CLTV • CLTV • G&A as % of sales • R&D as % of sales • CLTV>CAC • G&A ~15% at scale • R&D ~10% at scale Free Cash Flow at scale: 20%+! CPIPE • > Factored x3 Target • > x5 OTE per Rep • Reducing • Multiple of ACV Target • Rep Productivity • Time in stage
  • 36. Some more metrics  • New Bookings • Projected Bookings • New Customer Count • Renewal Rates • Class Of Analysis • Renewal Rate by Segment • Renewal Bookings Projections • Upgrade & Up Sell Performance • Cancellation Projections • Cancellation Counts • Total Revenue Projections • Life Cycle Renewal Rates • Cohort Churn • Renewal Booking Projections • Total Revenues • Normalized Contract Values • Renewal Revenue Projections • Revenues by Market Segments • Lost Revenue Projections • Waterfall Analysis • Average Deal Size • Backlog
  • 37. Bringing it all together Cost of Customer Acquisition Sales and Marketing Process Channels Life Time Value Funnel Metrics Monetisation Options