How do I disable the New Mail Desktop Alert for specific accounts?
There is not a direct setting for this in Outlook, but you can achieve
this by disabling the generic option to display the New Mail Desktop
Alert and then create a rule to display it again when mail arrives via
your specified account(s).
Disabling New Mail Desktop Alert
As said, the first step of the process is to disable the generic
option to always display the New Mail Desktop Alert.
Outlook 2003 and Outlook 2007
Tools-> Options…-> button: E-mail Options…-> button: Advanced E-mail Options…-> option: Display a New Mail Desktop Alert
Outlook 2010 and Outlook 2013
File-> Options-> Mail-> section: Message arrival-> option: Display a Desktop Alert
Uncheck Display a Desktop Alert
Creating a New Mail Desktop Alert rule for specific accounts
The next step is to create a rule to display the New Mail Desktop
Alert again but only for the accounts that you select.
The approach is slightly different for when you want to disable alerts
for only 1 account or multiple.
Disable alert for 1 specific account
When you have multiple accounts configured and only want to disable
the alerts for 1 specific account, then you need to create the
following rule:
Open the Rules and Alerts dialog;
Outlook 2003 and Outlook 2007
Tools-> Rules and Alerts… (press OK if you get an HTTP warning)
Outlook 2010 and Outlook 2013
File-> button: Manage Rules & Alerts
When you see the “Apply changes to this folder” drop down list at the top, make sure that the account which you want to exclude is
selected here.
- Button New Rule…
- Select “Start from a blank rule” and verify that “Check messages when they arrive” or “Apply rule on message I receive” is selected.
- Press Next to go to the Conditions screen.
- Verify that no condition is selected and press Next.
- A warning will pop-up stating that this rule will apply to all messages. Press “Yes” to indicate that that is correct.
- Select the action “display a Desktop Alert”.
- Press Next.
- Select: except through the specified account
- At the bottom, click on “specified” and then select the account for which you want to see the alert.
- Press Finish to complete the rule.
The entire rule will now read as follows:
Apply this rule after the message arrives
on this computer only
display a Desktop Alert
except through the <account name> account
For the other email accounts which still need alerts:
Repeat steps 1 to 12 except for 10 and 11 When you had the “Apply changes to this folder” drop down list as mentioned in step 2,
you’ll need to repeat the above steps for all the other accounts
listed but you can then skip step 10 and 11.
If you do not do this, you won’t see alerts for these accounts.
Source Disable New Mail Desktop Alert for specific accounts
How do I show/hide the new mail envelope?
Outlook 2010
When you are using Outlook 2010 on Windows 7, then the new mail envelope will no longer be displayed in the Notification Area.
Instead, the icon of Outlook on the Taskbar will actually change to
inform you about a new message.
Unfortunately, when you’ve set your Taskbar in Windows 7 to use small
icons, you will not get an envelope notification at all.
In that case you could consider reconfiguring the New Mail Desktop
Alert to be displayed as a permanent notification.
Note 1:
The new mail envelope is only being displayed for messages delivered
to the (default) Inbox. For additional accounts you can use a New Mail
Desktop Alert.
Note 2:
The option to show/hide the new mail envelope for Outlook can be found
in;
Outlook 2007 and previous
Tools-> Options…-> tab Preferences-> button E-mail Options…-> button Advanced E-mail Options…-> option: Show an envelope in the
notification area
Outlook 2010
File-> section Options-> section Mail-> option group Message arrival-> option: Show an envelope in the taskbar
Source New mail envelope and Windows 7