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Linked data at
Smithsonian Libraries
Heidy Berthoud, Head of Resource Description
NASIG 2020 Practical approaches to linked data
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The Smithsonian Libraries and Archives
stand with the Secretary of the
Smithsonian, Dr. Lonnie Bunch, in
expressing our deepest sympathy to the
families and communities impacted by
discrimination and violence.
Current linked data projects
• Participation in Program for Cooperative Cataloging’s (PCC) URIs in
MARC pilot
• Experimentation with Wikidata and creating a local Wikibase
• Adjacent projects that we have built into this work:
• FAST headings, both adding to bibliographic records and populating authority
file
• Redoing import profiles to allow vocabularies beyond LCSH
• Implementing guidelines for minimally punctuated records
Linked data (LD) import macro
• Created by Jackie Shieh, Descriptive Data Management
Librarian
• (Partially) developed for PCC URI pilot project
• Developed in phases:
• June-December 2019: LD import macro revisions; used only by Head
of Resource Description + Head of Serials and Electronic Resources
• January 2020-: Final LD import macro; used by all catalogers

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also serves as a data center which can be used to inform and improve the work done in other areas. This session will provide two examples of how ILLiad, an interlibrary loan software, was used to collect and share data with other units to improve workflows and services. At Austin Peay State University, ILLiad data was used to gain a holistic understanding of the information needs of various patron groups, which led to projects like purchasing digital access to resources requested by distance students, identifying collection gaps, purchasing titles repeatedly requested by students, and implementing a faculty buy-not-borrow policy. Similarly, ILLiad was used at Louisiana State University to report electronic resource access issues to the newly hired Electronic Resources Librarian. A year’s worth of data revealed the most common types of access issues impacting LSU’s electronic resources, training opportunities for ILL staff, and most significantly, the revelation that ILL staff and troubleshooters engage in many of the same procedures to carry out their work, prompting her to wonder if the intersection of ILL request processing and troubleshooting present an opportunity for restructuring. Time will be allotted for questions from audience members. Megan Lounsberry, Louisiana State University NW Nicole Wood, Resource Management Librarian, Austin Peay State University

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LD import macro final
• Runs three tasks in MarcEdit
• RDA helper
• Build linked records
• Strips punctuation / adds 758
• Works on bib records only
• Adds tracking field
Roll out and training
• Team already accustomed to using an import macro
• MarcEdit needed on all machines used in cataloging workflows
• Task file for punctuation / 758 needed to be saved on all
machines
• Did change the way we do authority work
• No longer imported at point of cataloging
• Authorities are now updated and processed in a batch procedure
Click to edit Master title styleExample records
Click to edit Master title style
Lost motels
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• Stores structured data in the form of simple relationship statements
• Great way to educate team members on triples
(subject/predicate/object)
• Relationships are built between two items (represented in Wikidata
by Q numbers) linked by a property (represented in Wikidata by P
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• Anyone can sign up for an account and start editing data
Click to edit Master title style

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Click to edit Master title style
Lonnie Bunch (Q12053846)
subject
employer (P108)
predicate
• Smithsonian Institution
(Q131626)
• California African
American Museum
(Q5020212)
• Chicago History Museum
(Q2963315)
objects
Wikidata—early days
• Already have experienced Wikimedian on staff—Diane Shaw,
Special Collections Cataloger
• Particular goals and areas of interest:
• Looking for new ways to manage identities
• Looking for new ways to represent collections that aren’t handled well
in ILS
• Local Wikibase is under development
Wikidata—early victories
• Found support for and interest in this project across the
Smithsonian
• Office of the Chief Information Officer (OCIO)
• Multiple colleagues from Smithsonian archival units
• Creation of the Smithsonian P number in Wikidata : P7851
• Onsite training with Andrew Lih and development of online tools
Wikidata and teleworking
• New energy around Wikidata Team
• Highly portable work, so folks from outside metadata and cataloging have
wanted to get involved
• Easy to organize via shared documentation
• Working (so far!) on data modeling discussions, selecting properties
for creation in our Wikibase, creating properties and recording P
numbers
• Workshop with Wikimedia Deutschland happening tomorrow (June
10)

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Resources
Statement from Secretary of the Smithsonian, Dr. Lonnie Bunch
https://www.si.edu/newsdesk/releases/statement-secretary-lonnie-g-
bunch?fbclid=IwAR19ZCVS4iY2AtA-By5XURDAOuJdDb-
qDP5QMSbyAPayamgfSE0W4TE_zc
“Talking about Race” from the Smithsonian’s National Museum of African American
History & Culture
https://nmaahc.si.edu/learn/talking-about-race
NASIG statement against racism
https://nasig.wordpress.com/2020/06/08/nasig-statement-against-racism/
Resources
PCC task group on linked data best practices final report (September
2019)
https://www.loc.gov/aba/pcc/taskgroup/linked-data-best-practices-final-
report.pdf
URI FAQs (September 2018)
https://www.loc.gov/aba/pcc/bibframe/TaskGroups/URI%20FAQs.pdf
Resources
Formulating and obtaining URIs: a guide to commonly used vocabularies and
reference sources (updated January 2020)
https://www.loc.gov/aba/pcc/bibframe/TaskGroups/formulate_obtain_URI_guide.pdf
PCC guidelines for minimally punctuated MARC bibliographic records (Approved
September 2019; effective January 2020)
https://www.loc.gov/aba/pcc/documents/PCC-Guidelines-Minimally-Punctuated-
MARC-Data.docx
Resources
Wikidata
https://www.wikidata.org
Wikidata : List of properties
https://www.wikidata.org/wiki/Wikidata:List_of_properties
Wikidata property proposal/Generic
https://www.wikidata.org/wiki/Wikidata:Property_proposal/Generic
Wikimedia Toolforge
https://tools.wmflabs.org/admin/

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Wikidata Introductory Workshop
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Click to edit Master title style
Thank you!
berthoudh@si.edu

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Linked Data at Smithsonian Libraries

  • 1. Click to edit Master title style Edit Master text styles Linked data at Smithsonian Libraries Heidy Berthoud, Head of Resource Description NASIG 2020 Practical approaches to linked data
  • 2. Click to edit Master title style The Smithsonian Libraries and Archives stand with the Secretary of the Smithsonian, Dr. Lonnie Bunch, in expressing our deepest sympathy to the families and communities impacted by discrimination and violence.
  • 3. Current linked data projects • Participation in Program for Cooperative Cataloging’s (PCC) URIs in MARC pilot • Experimentation with Wikidata and creating a local Wikibase • Adjacent projects that we have built into this work: • FAST headings, both adding to bibliographic records and populating authority file • Redoing import profiles to allow vocabularies beyond LCSH • Implementing guidelines for minimally punctuated records
  • 4. Linked data (LD) import macro • Created by Jackie Shieh, Descriptive Data Management Librarian • (Partially) developed for PCC URI pilot project • Developed in phases: • June-December 2019: LD import macro revisions; used only by Head of Resource Description + Head of Serials and Electronic Resources • January 2020-: Final LD import macro; used by all catalogers
  • 5. LD import macro final • Runs three tasks in MarcEdit • RDA helper • Build linked records • Strips punctuation / adds 758 • Works on bib records only • Adds tracking field
  • 6. Roll out and training • Team already accustomed to using an import macro • MarcEdit needed on all machines used in cataloging workflows • Task file for punctuation / 758 needed to be saved on all machines • Did change the way we do authority work • No longer imported at point of cataloging • Authorities are now updated and processed in a batch procedure
  • 7. Click to edit Master title styleExample records
  • 8. Click to edit Master title style Lost motels Experimental phase
  • 9. Click to edit Master title style Lost motels Experimental phase
  • 10. Click to edit Master title style Lost motels Experimental phase
  • 11. Click to edit Master title style Eggs Macro final version
  • 12. Click to edit Master title style Eggs Macro final version
  • 13. Click to edit Master title style Eggs Macro final version
  • 14. Click to edit Master title style Eggs Macro final version
  • 15. Wikidata—a brief introduction • Stores structured data in the form of simple relationship statements • Great way to educate team members on triples (subject/predicate/object) • Relationships are built between two items (represented in Wikidata by Q numbers) linked by a property (represented in Wikidata by P numbers) • Anyone can sign up for an account and start editing data
  • 16. Click to edit Master title style
  • 17. Click to edit Master title style Lonnie Bunch (Q12053846) subject employer (P108) predicate • Smithsonian Institution (Q131626) • California African American Museum (Q5020212) • Chicago History Museum (Q2963315) objects
  • 18. Wikidata—early days • Already have experienced Wikimedian on staff—Diane Shaw, Special Collections Cataloger • Particular goals and areas of interest: • Looking for new ways to manage identities • Looking for new ways to represent collections that aren’t handled well in ILS • Local Wikibase is under development
  • 19. Wikidata—early victories • Found support for and interest in this project across the Smithsonian • Office of the Chief Information Officer (OCIO) • Multiple colleagues from Smithsonian archival units • Creation of the Smithsonian P number in Wikidata : P7851 • Onsite training with Andrew Lih and development of online tools
  • 20. Wikidata and teleworking • New energy around Wikidata Team • Highly portable work, so folks from outside metadata and cataloging have wanted to get involved • Easy to organize via shared documentation • Working (so far!) on data modeling discussions, selecting properties for creation in our Wikibase, creating properties and recording P numbers • Workshop with Wikimedia Deutschland happening tomorrow (June 10)
  • 21. Resources Statement from Secretary of the Smithsonian, Dr. Lonnie Bunch https://www.si.edu/newsdesk/releases/statement-secretary-lonnie-g- bunch?fbclid=IwAR19ZCVS4iY2AtA-By5XURDAOuJdDb- qDP5QMSbyAPayamgfSE0W4TE_zc “Talking about Race” from the Smithsonian’s National Museum of African American History & Culture https://nmaahc.si.edu/learn/talking-about-race NASIG statement against racism https://nasig.wordpress.com/2020/06/08/nasig-statement-against-racism/
  • 22. Resources PCC task group on linked data best practices final report (September 2019) https://www.loc.gov/aba/pcc/taskgroup/linked-data-best-practices-final- report.pdf URI FAQs (September 2018) https://www.loc.gov/aba/pcc/bibframe/TaskGroups/URI%20FAQs.pdf
  • 23. Resources Formulating and obtaining URIs: a guide to commonly used vocabularies and reference sources (updated January 2020) https://www.loc.gov/aba/pcc/bibframe/TaskGroups/formulate_obtain_URI_guide.pdf PCC guidelines for minimally punctuated MARC bibliographic records (Approved September 2019; effective January 2020) https://www.loc.gov/aba/pcc/documents/PCC-Guidelines-Minimally-Punctuated- MARC-Data.docx
  • 24. Resources Wikidata https://www.wikidata.org Wikidata : List of properties https://www.wikidata.org/wiki/Wikidata:List_of_properties Wikidata property proposal/Generic https://www.wikidata.org/wiki/Wikidata:Property_proposal/Generic Wikimedia Toolforge https://tools.wmflabs.org/admin/
  • 25. Click to edit Master title style Thank you! berthoudh@si.edu