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I have birthdays saved in Outlook as recurring "All day events" (that recur yearly) and mark then private. The problem is that when I share my calendar, the person just sees "private appointment" that lasts the whole day, when it's just a birthday reminder for me.

Is there a way to indicate that these events so I'm not seen as busy the whole day? Is there a better way to store birthdays?

I'm using Outlook 2010 with Exchange (not sure of the version)

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Outlook appointments have a Show Time As option.

Set this to Free and others will still see the Private Appointment but it will not list you as Busy for the day.

This screenshot is for Outlook 2003 but the same option is there in Outlook 2010:

Outlook 2003 Show Time As

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  • I was under the impression that Free events did not show on the free/busy info presented to other users (unless you've got full calendar sharing).
    – DMA57361
    Commented Aug 20, 2010 at 10:27

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