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WORD PROCESSING
TOPICS
In these Slides we discuss:
What is Word Processing? And also definition of Word Processor, with examples.
Introduction of Word Processor (MS- Word).
Some Advantages and Disadvantages of Word Processor (MS- Word).
Some Short Keys and functions of Word Processor (MS- Word) include;
• Creating, saving and printing documents.
• Editing a document (Copying, pasting, moving and deleting text within ).
• Formatting text, such as font type, bolding, underlining or italicizing.
• Creating and editing tables.
• Correcting spelling and grammar.
WORD PROCESSING
Word processing software is used for working with text.
Word processing is an application program that allows you to create letters,
reports, newsletters, tables, form letters, brochures, and Web pages. Using this
application program you can add pictures, tables, and charts to your
documents. You can also check spelling and grammar.
Word processing software is used to manipulate a text document, such as a
resume or a report. You typically enter text by typing, and the software
provides tools for copying, deleting and various types of formatting.
Which software use for Word Processing called Word Processor.
Example:
• A good example of a word processing app is Microsoft Word.
• Google Docs etc.
MS-Word is an office suite of
applications, servers, and
services developed
by Microsoft.
 It was first announced
by Bill Gates on 1 August
1988, at Comdex in Las
Vegas.
MS-Word is word Processor
and previously considered the
main Program in office.
MS-Word optimized format
called DOCX.
INTRODUCTION OF
WORD PROCESSOR(MS-WORD)

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This document provides an overview of the features and functions of Microsoft Word. It explains how to create and save files, edit and format text including fonts, paragraphs, headers and footers, check spelling and grammar, insert special characters, print, add images, set page layouts, and add tables. Key features covered include bolding, italics, underline, font selection, alignment, line spacing, headers and footers, page numbers, symbols, print preview, clipart, borders, searching and replacing text, and inserting tables.

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The document provides an overview of the key features and functions of Microsoft Word, including: 1) It describes the various views (Normal, Outline, Page Layout, and Online Layout) and interface elements like menus, toolbars, and scrollbars. 2) It explains how to perform common text editing and formatting tasks like selecting text, changing fonts, inserting page breaks, and adding bullets and numbering. 3) It provides shortcuts for commands like cut, copy, paste, find and replace, and discusses options for formatting documents like setting margins and page size.

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ADVANTAGES &
DISADVANTAGES
Advantages Disadvantages
Copies can easily be made, which saves
on printing and it is much easier to do.
Requires a computer to edit or view documents
which may sometimes not be there, especially
when on the go
documents can easily be send
electronically.
Typing is impossible when there is a black out
or laptops run out of batteries.
It is easy to correct the mistakes by just
hitting the backspace or delete button
Some symbols aren’t easily accessible, which
makes typing in different languages that use a
different alphabet is difficult.
SOME SHORT KEYS AND
FUNCTIONS OF WORD PROCESSOR (MS- WORD)
CREATING, SAVING AND
PRINTING DOCUMENTS
These options are available in the Office Button
Button Functions
Short
Keys
New Create a new document Ctrl + N
Open Opens an existing document from Disk Ctrl + O
Save Saves the document to Disk Ctrl + S
Save as Saves the document to Disk under a different
name F12
Print Prints the open document Ctrl + P
EDITING
Button Function
Short
Key
Select all
Use for selection of
whole text
Ctrl + A
Copy
Use to add a copy
something in
another location.
Ctrl + C
Cut
Use to remove
something from one
place it in another.
Ctrl + X
Paste Ctrl + V
Find
Use for search such
as text etc
Ctrl + F
Replace
Use for replace
such as text etc
Ctrl + H

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MS-WORD is a part of the bigger package called MS OFFICE, which can do much more than word processing. fact when you open up MS OFFICE you will find four main components in it. They are MS-WORD (for word processing), MS EXCEL (for spreadsheet), MS ACCESS (for database management), and MS POWERPOINT (for presentation purposes). However, we will limit ourselves to MS-WORD only in this presentation.

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TEXT FORMATING
Buttons Functions Examples Short Keys
Bold
is darkened to help
emphasize a remark
or comment.
Normal Text: ABC
Use Bold: ABC
Ctrl + B
Italic
It is a style of font
that slants the letters
evenly to the right
Normal Text: ABC
Use Italic: ABC
Ctrl + I
Underline
Use to underline any
text
Normal Text: ABC
Use Underline: ABC
Ctrl + U
Strikethrough
It indicates recently
deleted information
Normal Text: ABC
Use strikethrough: ABC
Subscript
very small letters just
below the line of text
Normal Text: X
Use Subscript: X2
Ctrl + =
Superscript
very small letters just
below the line of text
Normal Text: X
Used Superscript: X2 Ctrl+ Shift + +
Change Case
To change the case of
selected text in a
document,
Normal Text: abc
Change Case: Abc /
ABC
Shift + F3
Buttons Functions Examples Short Keys
Fonts Size
Use to increase
or decrees text
height
Normal Text: abc
Use Bold: abc /
abc
For Increase:
Ctrl+}
For decrease:
Ctrl+{
CREATING AND EDITING TABLE
A table is made up of rows and columns.
The intersection of a row and column is
called a cell. Tables are often used to
organize and present information, but they
have a variety of uses as well. You can use
tables to align numbers and create
interesting page layouts.
CHECK SPELLING AND GRAMMER
A useful feature when checking spelling and
grammar is Word's AutoCorrect feature. When Word
indicates a word in a document may be misspelled
or incorrect, with a squiggle under it, you can right-
click the word to see suggestions. If a suggestion is
correct, simply select it to replace the word.
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Microsoft Office includes MS Word, Excel, PowerPoint, and Access. MS Word allows users to create documents through operations like opening, saving, printing and editing. It offers features like templates, spelling and grammar check, and mail merge. MS Excel is a spreadsheet program that performs calculations and displays results. It includes functions, charts, and tools for working with data. MS PowerPoint is used to create presentations with text, visuals, and audio. It provides layouts, colors, and transitions. MS Access creates and manages relational databases through tables, forms, queries and reports.

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Word Processing

  • 2. TOPICS In these Slides we discuss: What is Word Processing? And also definition of Word Processor, with examples. Introduction of Word Processor (MS- Word). Some Advantages and Disadvantages of Word Processor (MS- Word). Some Short Keys and functions of Word Processor (MS- Word) include; • Creating, saving and printing documents. • Editing a document (Copying, pasting, moving and deleting text within ). • Formatting text, such as font type, bolding, underlining or italicizing. • Creating and editing tables. • Correcting spelling and grammar.
  • 3. WORD PROCESSING Word processing software is used for working with text. Word processing is an application program that allows you to create letters, reports, newsletters, tables, form letters, brochures, and Web pages. Using this application program you can add pictures, tables, and charts to your documents. You can also check spelling and grammar. Word processing software is used to manipulate a text document, such as a resume or a report. You typically enter text by typing, and the software provides tools for copying, deleting and various types of formatting. Which software use for Word Processing called Word Processor. Example: • A good example of a word processing app is Microsoft Word. • Google Docs etc.
  • 4. MS-Word is an office suite of applications, servers, and services developed by Microsoft.  It was first announced by Bill Gates on 1 August 1988, at Comdex in Las Vegas. MS-Word is word Processor and previously considered the main Program in office. MS-Word optimized format called DOCX. INTRODUCTION OF WORD PROCESSOR(MS-WORD)
  • 5. ADVANTAGES & DISADVANTAGES Advantages Disadvantages Copies can easily be made, which saves on printing and it is much easier to do. Requires a computer to edit or view documents which may sometimes not be there, especially when on the go documents can easily be send electronically. Typing is impossible when there is a black out or laptops run out of batteries. It is easy to correct the mistakes by just hitting the backspace or delete button Some symbols aren’t easily accessible, which makes typing in different languages that use a different alphabet is difficult.
  • 6. SOME SHORT KEYS AND FUNCTIONS OF WORD PROCESSOR (MS- WORD)
  • 7. CREATING, SAVING AND PRINTING DOCUMENTS These options are available in the Office Button Button Functions Short Keys New Create a new document Ctrl + N Open Opens an existing document from Disk Ctrl + O Save Saves the document to Disk Ctrl + S Save as Saves the document to Disk under a different name F12 Print Prints the open document Ctrl + P
  • 8. EDITING Button Function Short Key Select all Use for selection of whole text Ctrl + A Copy Use to add a copy something in another location. Ctrl + C Cut Use to remove something from one place it in another. Ctrl + X Paste Ctrl + V Find Use for search such as text etc Ctrl + F Replace Use for replace such as text etc Ctrl + H
  • 9. TEXT FORMATING Buttons Functions Examples Short Keys Bold is darkened to help emphasize a remark or comment. Normal Text: ABC Use Bold: ABC Ctrl + B Italic It is a style of font that slants the letters evenly to the right Normal Text: ABC Use Italic: ABC Ctrl + I Underline Use to underline any text Normal Text: ABC Use Underline: ABC Ctrl + U Strikethrough It indicates recently deleted information Normal Text: ABC Use strikethrough: ABC Subscript very small letters just below the line of text Normal Text: X Use Subscript: X2 Ctrl + = Superscript very small letters just below the line of text Normal Text: X Used Superscript: X2 Ctrl+ Shift + + Change Case To change the case of selected text in a document, Normal Text: abc Change Case: Abc / ABC Shift + F3 Buttons Functions Examples Short Keys Fonts Size Use to increase or decrees text height Normal Text: abc Use Bold: abc / abc For Increase: Ctrl+} For decrease: Ctrl+{
  • 10. CREATING AND EDITING TABLE A table is made up of rows and columns. The intersection of a row and column is called a cell. Tables are often used to organize and present information, but they have a variety of uses as well. You can use tables to align numbers and create interesting page layouts.
  • 11. CHECK SPELLING AND GRAMMER A useful feature when checking spelling and grammar is Word's AutoCorrect feature. When Word indicates a word in a document may be misspelled or incorrect, with a squiggle under it, you can right- click the word to see suggestions. If a suggestion is correct, simply select it to replace the word.
  • 13. Prepared By: Hamid Rafique Roll No. 146D-116002