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Fleet rental management
- 2. INTRODUCTION • Fleet rental management is an extension of Fleet module. • Here we integrate the module with Accounting • Opportunity to give your vehicles for rent.
- 3. • Mainly contains the following features: The module is integrated with Accounting. Recurring invoices is created automatically Check list facility for missing tools. Easy access menu for Check list Damage checking facility
- 5. Under the Fleet menu an extra menu created (Rental Management) Fleet - Rental Management ? Rental Contract
- 6. This is the Rental Contract Tree view. Here you can see all the rental contracts created This is the Form view of Rental Contract.
- 7. Important Fields : Recurring Cost Amount : Here you can add the Recurring amount. This amount will be invoiced automatically to the customer in the interval you given(daily, weekly) First Payment : Here you can give the first payment from the customer. When you click the Create Invoice Button then this amount is invoiced.
- 8. Tabs : Recurring Lines: Here you can see all the recurring invoices created. Recurring invoices created based on the interval you were given. Recurring invoices created until reach the Rent End Date.
- 9. Checklist : Below image is the checklist Tab. You can see there a Attachments field. That field is for uploading the images of vehicle before the Rental contract. You can check any damages of the vehicle at the time of return by the help of this images. If you want to add any damage cost, there is a Damage cost field for that.
- 11. Buttons : Create Invoice : It creates invoice for the first payment. Force Checking : If the vehicle is return before the end date, then we can manually change the state of contract to checking state from running state. Verify : This button will appear only when the vehicle is at checking state. It is appear in the checklist Tab under the Total cost.
- 13. We can check the vehicle’s damages by the help of images, if any damages is there, then we can add damage cost in the damage cost field. We can uncheck the tools that are not return with the vehicle, and that cost will added to the tools missing cost. Then we can verify the checking process by clicking the verify button. After the button click, a invoice created to that total cost(Tools missing cost + Damage cost).
- 15. (Invoice of tools missing cost + damage cost)
- 16. Fleet - Rental Management ? Checklist
- 17. This menu is for easy access to the checklist. We don’t need to open every contract and go to the checklist Tab. That is a difficult job. So this menu gives you the easy access of checklist. The contracts that are in checking state is appear in red color.
- 18. You can also create invoice from here for the tools missing cost and damage cost. When the invoice is created, then the corresponding rental contract is going to Done state. Fleet - Rental Management ? Tools Here you can create the Tools or Any extra items that are given with the vehicle.
- 19. Refer this link for more: https://www.cybrosys.com/blog/fleet-rental-management
- 20. Thank You ! Cybrosys Technologies Pvt. Ltd. Neospace, Kinfra Techno Park, Kakkancherry, Calicut University P.O. Calicut Kerala, India - 673635. Cybrosys Ltd 15, ST Antonys Road, Forest Gate, London England, E79QA. Cybrosys Technologies Pvt. Ltd. 1st Floor, Thapasya Building, Infopark, Kakkanad, Kochi, Kerala, India-682030.