E learning excel vba programming lesson 3

Excel VBA Programming 3rd
Session

AmeetZ Academy - An Easy Learning Source

Procedures
Let us refresh our knowledge on Procedures which
we learnt in Last session.
A procedure is an assignment we give to VBScript to
perform or to complete, the normal flow of the
program/application. There are two kinds of
procedures in VBScript:
A sub procedure and a function. The difference
between these two is their execution and Coding
( Programming) based on your goal.


VBA Procedures – Sub and Function
Function is simply that a function can return a value
to the procedure that called it. That procedure can
be another Function, a Sub or even to a worksheet
cell. When it is done using a worksheet formula, the
Function is known as a User Defined Function, or
UDF. Potentially all Functions are UDFs.
Sub procedures are just like Functions, except that
they do not return a value in the same way that a
Function does. They can accept arguments, or not,
just like a Function does.

VBA Procedures – Examples
• Sub Procedures
A sub procedure is a section of code that carries an assignment but doesn't
give back a result. To create a sub procedure, start the section of code with
the Sub keyword followed by a name for the sub procedure. To differentiate
the name of the sub procedure with any other regular name, it must be
followed by an opening and closing parentheses.
The section of the sub procedure code closes with End Sub as follows:

Sub Macro1()
'
‘ Macro1 Macro
ActiveCell.FormulaR1C1 = "123"
Range("A2").Select
End Sub


VBA Procedures – Examples contd..
• Creating a Function
A function is an assignment that a piece of code can take care for
the functionality of a database. The main difference between a sub
procedure and a function procedure is that a function can return a
value.

A function is created like a sub procedure with a few more rules.
The creation of function starts with the Function keyword and
closes with End Function. Here is an example:

Function FindFullName()

End Function


PROCEDURES: PUBLIC OR PRIVATE

By default all procedures are “Public”. That is
to say that they can pretty much be used from
anywhere in the project.
For Sub procedures, it also means that they
show up in the Tools | Macro | Macros list as
available to be run through that interface ;and
For Functions, public functions can be used as
UDFs.


• But sometimes we don’t want the user to have
access to a procedure, or don’t want other
modules to be able to use a procedure in another
module.
• For those times, we can make a procedure only
accessible from within the code module that it
exists in by preceding its declaration with the
word Private.
• We , here, notice that all of the Workbook and
Worksheet built-in event procedures are declared
as Private. Subs that are declared as Private do
not show up in the Tools | Macro | Macros list,
and private functions are not available for use as
UDFs.


Variables and Data Types
• A variable is simply a named storage location in your computer’s memory.
• You have lots of flexibility in naming your variables, so make the variable
• names as descriptive as possible. You assign a value to a variable using
• the equal sign operator. (More about this later in the “Using Assignment
• Statements” section.)
• The name of a variable:
Must begin with a letter
Cannot have a period (remember that we use the period to set a property; in
other words the period is an operator)
Can have up to 255 characters. Please, just because it is allowed, don't use
255 characters.
Must be unique inside of the procedure or the module it is used in (we will
learn what a module is)
Once a variable has a name, you can use it as you see fit.


• Why we use variables
• Excel will still allow us to run our code without using
variables, it is not a must! But having said this it is
very bad programming to not use variables. You could
quite easily just assign a value, string or whatever
each time you need it, but it would mean:
1) Your code would become hard to follow (even for
yourself)
2) Excel would constantly need to look for the value
elsewhere.
3) Editing your code would become awkward.


Example of Variable

Code without Declaring Variable Code with Declaring Variable

From the above screens, you can see Range(“A1:A6”) is been declared as “ameetzz” to
have consistent code.


• Variables can be declared as any one of the following data types:

Byte data type

A data type used to hold positive integer numbers ranging from 0 to 255. Byte variables are stored as
single, unsigned 8-bit (1-byte) numbers.

Boolean data type

A data type with only two possible values, True (-1) or False (0). Boolean variables are stored as 16-bit
(2-byte) numbers.

Integer data type

A data type that holds integer variables stored as 2-byte whole numbers in the range -32,768 to 32,767.
The Integer data type is also used to represent enumerated values. The percent sign (%) type-
declaration character represents an Integer in Visual Basic.

Long data type

A 4-byte integer ranging in value from -2,147,483,648 to 2,147,483,647. The ampersand (&) type-
declaration character represents a Long in Visual Basic.


Currency data type
A data type with a range of -922,337,203,685,477.5808 to
922,337,203,685,477.5807. Use this data type for calculations
involving money and for fixed-point calculations where accuracy is
particularly important. The at sign (@) type-declaration character
represents Currency in Visual Basic.
Single data type
A data type that stores single-precision floating-point variables as 32-
bit (2-byte) floating-point numbers, ranging in value from -
3.402823E38 to -1.401298E-45 for negative values, and 1.401298E-
45 to 3.402823E38 for positive values. The exclamation point (!)
type-declaration character represents a Single in Visual Basic.
Double data type
A data type that holds double-precision floating-point numbers as
64-bit numbers in the range -1.79769313486232E308 to -
4.94065645841247E-324 for negative values; 4.94065645841247E-
324 to 1.79769313486232E308 for positive values. The number sign
(#) type-declaration character represents the Double in Visual Basic.


Date data type
A data type used to store dates and times as a real number. Date variables are
stored as 64-bit (8-byte) numbers. The value to the left of the decimal represents a
date, and the value to the right of the decimal represents a time.
String data type
A data type consisting of a sequence of contiguous characters that represent the
characters themselves rather than their numeric values. A String can include
letters, numbers, spaces, and punctuation. The String data type can store fixed-
length strings ranging in length from 0 to approximately 63K characters and
dynamic strings ranging in length from 0 to approximately 2 billion characters. The
dollar sign ($) type-declaration character represents a String in Visual Basic.
Object data type
A data type that represents any Object reference. Object variables are stored as 32-
bit (4-byte) addresses that refer to objects. Variant data type A special data type
that can contain numeric, string, or date data as well as the special values Empty
and Null. The Variant data type has a numeric storage size of 16 bytes and can
contain data up to the range of a Decimal, or a character storage size of 22 bytes
(plus string length), and can store any character text. The VarType function defines
how the data in a Variant is treated. All variables become Variant data types if not
explicitly declared as some other data type.


Next Class we will discuss , all Data Types with
Examples

Now we slowly are entering into coding hence
be prompt to the classes


E learning excel vba programming lesson 3

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