What's in a List?
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The document discusses new features of lists in SharePoint 2010 compared to 2007, highlighting improvements to the ribbon interface, additional list options, features like lookup columns and enforcing unique values, calendar improvements to work more like Outlook, alerts with new delivery methods, handling large lists, and using SharePoint Workspace to work with lists offline. It provides an overview of the agenda and demonstrations of new ribbon features, list options, and working with large lists.
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What's in a List?
- 1. What’s in a List More Fun Rich Features with SharePoint 2010 Lists
- 2. THANK YOU 2
- 3. About Nedra • Working with SharePoint since 2006 • MCTS • Worked with the Department of Defense, the aerospace and biotech industry, entertainment and non-profit organization • User Advocate • Presently is the Senior Technical Consultant at Perficient 3
- 4. More About Nedra • Co-Chair of SharePoint Saturday Los Angeles • Co-Founder of the San Fernando Valley SPUG • Western Regional Representative of Women in SharePoint 4
- 5. Why I decided to do this session • We are familiar with the functionality of lists in SharePoint 2007. • The functionality is easy enough to find in SharePoint 2010, once you learn to navigate the ribbon. • There are more features that are not used because no one know about the feature or how to use the features. 5
- 6. Agenda • Introduction • The Ribbon • More Options • Calendar list more like Outlook • Alerts • Lookup Columns • LARGE LISTS • SharePoint Workspace 6
- 7. • This session will take a deep dive in the SharePoint 2010 Ribbon and compare SharePoint list features between versions 2007 and 2010. • The presentation will highlight improvements in the functionality of lists and how SharePoint 2007 list function have been enriched. • In this presentation new features of SharePoint 2010 lists will be explored such as calendar, lookup columns, and the huge change in working with large lists.
- 8. • Demo/Illustration of Ribbon • The anatomy of the Ribbon 8
- 9. The Ribbon - Browse 9
- 10. The Ribbon – List Tools 10
- 11. The Ribbon – List Tools 11
- 12. The Ribbon – List Tools 12
- 13. • DEMO 13
- 14. More Options • Create a new list has more choices • Site Actions, has more Options 14
- 15. List Features Enforce Unique Value of a Column 15
- 16. Enforce Unique Value of a Column The comparison is case-insensitive, so the values "hello world" and "Hello World" are evaluated as equivalent
- 17. Enforce Unique Value of a Column Supported Column Types • Following is a list of column types that can be indexed and for which unique column constraints are supported: • Single line of text • Choice field (but not multichoice) • Number • Currency • Date/ Time • Lookup (but not multivalue) • Person or Group (but not multivalue) • Title (but not in a document library)
- 18. Enforce Unique Value of a Column Unsupported Column Types • Following is a list of column types that cannot be indexed and for which unique column constraints are not supported: • Multiple lines of text • Hyperlink/Picture • Custom Field Types • Calculated Field • Boolean (yes/no)
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- 20. Enforce Unique Value of a Column • Other restriction on this feature can be found here: http://msdn.microsoft.com/en- us/library/ee536168.aspx
- 21. Alerts • Now in the Alert Me - there is a choice of Delivery method 21
- 23. • Demo 23
- 24. • InLine Editing – Choose whether an edit button on each row should be provided. This button allows users to edit the current row in the current view, without navigating to the form. Inline editing is only available on views that have their Style set to Default. 24
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- 26. Lookup Columns • Relationship, enforces relations behavior • Restrict Delete prevents the deleting of an item that has other items connected to it => • This protects the associated lists 26
- 27. Lookup Columns -Enforce Relationship Behavior 27
- 28. Calendar list changes • Can add in calendar interface • Outlook like – works more like Outlook • Mouse over events to see full event – call out
- 29. Calendar - event toolbar
- 30. Calendar toolbar
- 31. What is a Large list • [Define a large list] • A list with more than 5,000 items. 31
- 32. LARGE LISTS • A word about indexing – SharePoint will index less than 5,000 items, if you have more 32
- 33. • DEMO 33
- 34. Daily Time Window for Large Queries • A specific range of time established by your administrator where you can see filters and views without limitations that you see, i.e. the limitation you see with newest results warning. 34
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- 36. • The window will normally take place after normal business hours so queries don’t bog down the sites • Also, a time to create indexes = >take other actions with large lists 36
- 37. Large Lists – more information http://technet.microsoft.com/en- us/library/cc262813.aspx
- 38. Here are the steps: • Central Admin • Choose Web Application • General Settings • Resource Throttling
- 41. SharePoint Workspace • Allows you to take a list outside of a team site • Work with data offline, then sync information when you reconnect to your network 41
- 42. Resource for SharePoint Workspace • http://office.microsoft.com/en- us/sharepoint-workspace-help/
- 43. Take Aways • Review the new features • Use one or two at a time – practice • Find a real world solution