How to Share Your Google Calendar

This article teaches you how to share your Google Calendar with other users to make scheduling appointments and meetings easier. It also looks at the limitations of the service and potential workaround solutions. 

How to Share Your Google Calendar With Others

To share your Google Calendar with specific family members or work colleagues, the process only takes a few clicks. By doing so, you can organize meetings easily as well as remind people of key dates. Here's how to share your Google Calendar with others.

1. Open Google Calendar in your web browser.

2. Under My Calendars, hover over the calendar you wish to share.

   

   If no calendars are listed, click My Calendars to bring the list down.

3. Click the three dots next to the calendar name.

   

4. Click Settings and Sharing.

   

5. Scroll down to Share with specific people.

6. Click Add people.

   

7. Type in the email address of the person you wish to share the calendar with.

   If the person is already in your address book, you can enter a couple of characters and then click the name to autocomplete it.

8. Click Send to send an invite to the Calendar and make it available to that user.

   

   Click the arrow underneath Permissions to change what the person is able to do within your Calendar.

How to Share Your Google Calendar With Everyone

If you would prefer to make your Google Calendar events public and viewable by everyone, that's also possible. Here's how to share your Google Calendar with everyone.

1. From Settings and Sharing, scroll down to Access permissions for events.

2. Click Make available to public.

   

3. Click OK to agree to make it public to the world. 

   

4. Click Get Shareable link > Copy link to get a link that can be shared with everyone.

   

How to Share Your Google Calendar via the App

It's not possible to share your Google Calendar using the iOS or Android app, but there are ways in which you can share specific events. Here's how to do so.

1. On Google Calendar, tap the event you wish to share with someone.

2. Tap the pencil icon.

3. Tap Add People.

   

4. Enter the email address and tap Done.

   

5. The person will now be sent an invite to the event but they can't view the other person's full calendar.

What Do Google Calendar Access Permissions Mean?

However you share your calendar, it's possible to change the access permissions. These permissions affect what someone can do on your calendar so it's important to pick the right one for your needs. Here's an overview of what each one does.

• See only free/busy (hide details). The person can see when your calendar is booked and when you have free time, but they can't see any details about your events.
• See all event details. Users can see everything about your upcoming events including time zones. They can also subscribe to email alerts when new events are created or anything is changed.
• Make changes to events. The person can add and edit events on your calendar as well as permanently delete them.
• Make changes & manage sharing. The user can do all the above as well as invite other people to access the calendar and edit events too.