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Web 2.0 for Special Libraries

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Mary Schaff
Mary Schaff

This document discusses how small or unique libraries can use Web 2.0 technologies to engage different audiences, display content in new ways, and pull in new users. It provides examples of popular Web 2.0 tools like blogging, mapping, wikis, social cataloging, and more. The document also outlines potential obstacles to implementation and provides tips to overcome them, such as having clear goals, addressing concerns, evaluating projects, and more.

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Web 2.0 for Small or Unique Libraries Mary Paynton Schaff [email_address] Amy Vecchione [email_address] PNLA August 8, 2008
Web 2.0 A Shared Definition Sites that have a primary function of enabling user- generated content Colorful, quirky, oddly named Personal in tone Distinctive features Tagging Friends Subscription (RSS)
Why Libraries Love Web 2.0 Marketing and outreach Different (frequently younger) audiences Display library content in new ways Pulls new users towards existing resources New ways of organizing information Humanizes the library Monitor what’s being said about your library Easy and fun to use Price
Libraries Using Web 2.0 Get inspired!
Blogging Wordpress, Blogger, LiveJournal Hosted on or offsite Becoming more integrated with “official” websites Wide variety of uses Events New books/reviews Library director
Mapping Google Maps, Platial, Picasa etc. Create original maps unique to your library (sites nearby) Reimage print maps in your collection digitally Create mashups by combining geographic tagging with photos
Wikis PBWiki, Wetpaint Library staff only or open to the public Desk manuals Topic guides Local history
Social Cataloging LibraryThing, IRead, Shelfari. Collection highlights, new books Tag browsing versus LOC or Dewey Making connections between users
Social Indexing
Social Bookmarking
Social Networking
Event Promotion & Marketing Eventful
Other Popular Examples Instant messaging (Meebo) Twitter Videos (YouTube) Podcasting PageFlakes Zotero Second Life
Looking for More Inspiration? Subscribe to library tech blogs Information Wants to Be Free Tame the Web iLibrarian Librarian in Black Library Success Wiki Ellysa Kroski’s new book
Obstacles Blocking the Way to Web 2.0 Implementation Inspiration then Perspiration
Obstacle #1: Poor Planning Lack of clear goals Focus on the technology rather than content Unclear audience Wrong collection or focus Unrealistic time expectations Minimal staff training
Obstacle #2: Who’s the Boss? Who will make the pitch? Who will approve the project? Who will write or edit? Who will train the staff? How will staff support the project?
Obstacle #3: IT Objections Third party website Other people’s content System backup “ Security” Java fears Privacy concerns Time constraints No one has time Relationship to other projects
Obstacle #4: Poor Follow-Through Inconsistent updates Inappropriate content Impersonal/overly personal tone Infrequent monitoring Staff fatigue
15 Objections to Using Social Learning Socialize! What does this have to do with training? Control of information Posting anything, including bonobos How do you know it’s accurate? Mixing things up The information is wrong! Out of date information They aren’t technical Wasting time Too much info How will you measure it’s working? How do you measure ROI? Prove it! The silent yet deadly Kevin D. Jones Engagedlearning.net
Preplanning Your Web 2.0 Project SWOT Analysis
Using SWOT to Plan Your Project Tool used in a marketing context Use before implementation Can be useful when used in combination with other planning tools
State Library Blog: SWOT Example Threats Users might leave inappropriate comments or no comments There might be conflict over “who’s in charge” There might be rules from outside our agency that apply Weaknesses Requires constant monitoring Requires consistent updating Scope of content needs to focused and interesting Opportunities Possibility of reaching new audience Might lead to website redesign Might lead to other web 2.0 projects Strengths Direct communication with our users Rapid communication Ability to get new feedback Chance to tell new stories
WSL Lessons Learned from SWOT Appeal frequently to all team members for interesting content Establish alerts for new comments and make sure the spam filter is effective Create a blogging and commenting policy Make the link between the new blog and the library’s mission obvious to all staff
The Action Plan
Good Idea? Bad Idea?
Is your idea convincing? Will management like it? Have you planned it all out?
The Plan… What is the activity? Be exact What need are you addressing? Who is your audience? Or user group? Any potential partnerships? Local groups, non profits, etc? Define the exact steps and who is responsible for each step Determine a marketing plan – how and what! How will you evaluate? Make it doable!
Treat Your Web 2.0 Like Any Other Outreach Program You Want To Start
Meebo – A Case Study
Special Users Special Needs Unique Resources Sometimes no online catalog Need to walk in the door to get help Meebo can change how they find/receive/gather information
“ We don’t do that in Idaho” “I don’t trust that web site, and I don’t know what it does” “We don’t need that” “Ewww. I hate kids”
Developed Criteria Training Action Plan Staffing: Staffing will be done by those on the reference desk Responding: Answer as soon as possible, and leave note if you will be away from the desk. Respond with short, quick responses. Training: Show how to type, how to copy and paste transcripts, and how to change your name so you can be a person, rather than an unidentified “staff” Time limit: Time limit for query should be very short and brief and the questions answered should be limited to hours, location, do you have ___ ? If there query is more in depth, take information and call, email, etc. the chatter. Ask for their email or phone, treat like a phone call. Get the query and push it through the research form online. Priority: In person customers take preference over chatting. Chatting and telephone calls ought to be considered equal. Hours of service: Same as library hours. Flash: Not all computers have flash installed, so it will not work on any computer that does not have flash. However, the meebo chat room can be accessed from any computer – it does not require flash. Test below. Staffing: Staffing will be done by those on the reference desk Responding: Answer as soon as possible, and leave note if you will be away from the desk. Respond with short, quick responses. Training: Show how to type, how to copy and paste transcripts, and how to change your name so you can be a person, rather than an unidentified “staff” Time limit: Time limit for query should be very short and brief and the questions answered should be limited to hours, location, do you have ___ ? If there query is more in depth, take information and call, email, etc. the chatter. Ask for their email or phone, treat like a phone call. Get the query and push it through the research form online. Priority: In person customers take preference over chatting. Chatting and telephone calls ought to be considered equal. Hours of service: Same as library hours. Flash: Not all computers have flash installed, so it will not work on any computer that does not have flash. However, the meebo chat room can be accessed from any computer – it does not require flash. Test below.
Exactly what and how it needs to happen It’s free It’s part of our job anyway Our IT person thought it was a good idea as she wanted to address the 2000 visitors as well….
Not Rocket Science Mission: This activity supports the strategic plan because by providing this access to reference staff online, we are promoting Idaho’s cultural heritage, thereby supporting the mission, because we are directly speaking with the 2,000 online visitors per day who come to our website looking for historical information. Currently, of that 2,000, less than one percent email or call us for information help. Compare that with the 8-12 people who come in the door every day.
Biggest Seller Would we ignore 2000 people if they were standing in the library?
Adding more web services brings more people in Our numbers of people walking in the door are skyrocketing Maybe it is rocket science 2.0 is a form of outreach
Beta Test with Staff and Friends Only We tested out the product and used everyone’s feedback to determine what to do next. Put Meebo on a hidden page Only sent the page to a hidden user group Evaluated qualitatively with quotes! Problems? Flash player is necessary Can’t post a link in the chat window that’s live – copy and paste
“I love the instant response and I think patrons will too.” “It worked fine.” “Very easily!” “I am not a big fan of instant messaging but I will try it.” “Good, fast.”
Plan Desired results: Increased use and understanding of the Idaho State Historical Society. Customer understanding of the services we provide. These are measurable in a qualitative manner by compiling quotes from Meebo conversations. Evaluation plan: Compile transaction reports from Meebo conversations to analyze what worked and what did not work. Each Meebo staffer will compile the transactions of each chat to be analyzed after trial period ends.
Action Steps Action steps: Train reference staff on chat tool (half hour) (Amy, Tobie, Steve) Show staff standards and how to change names. Upload Meebo chat window onto PARL website (Chris Brady). Staff Meebo chat window while on the reference desk and answer questions as they arrive. Be flexible and willing to learn. Marketing steps: Since this is a trial program, and also supports the 2,000 unique visitors to the website daily, no marketing is needed at this time until a use plan has been determined.
Success! Everyone uses it – every age People love it Teens leave me notes in l33t speak on the meebo widget when we’re not open On average used 10 times per week The Board says, “It’s music to my ears!”
Summary One beta run with select group of staff and friends Provided convincing data Free service Serves our mission Provided exact steps to success Used simple evaluation terms – people say that they like it!
 
Results
Tips for Overcoming Obstacles You can be inspiring too!
Tip #1: Make Your Pitch Sing Come prepared Bring statistics, survey results, journal articles Make sure your project has strong ties to your mission and values (library and program) Have concrete and realistic goals Don’t obsess over Captain Bringdown Chris Brogran’s 12 Ways!
Tip #2: Walk the Walk Assign and train for specific duties Consistently advocate for your project as a team Address concerns and be willing to compromise Get everyone involved
Tip #3: Evaluate Your Project Ask the Hard Questions Is it working? Why/why not? Can it be improved? What’s the response? Would something else work better? Should you pull the plug?
Common Craft Videos What’s a wiki? http://commoncraft.com/video-wikis-plain-english
PNLA 2008: Web 2.0 for Small or Unique Libraries Thanks for attending Mary Schaff mschaff@secstate.wa.gov Amy Vecchione [email_address] http://speciallibraries.wetpaint.com/

More Related Content

Web 2.0 for Special Libraries

  • 1. Web 2.0 for Small or Unique Libraries Mary Paynton Schaff [email_address] Amy Vecchione [email_address] PNLA August 8, 2008
  • 2. Web 2.0 A Shared Definition Sites that have a primary function of enabling user- generated content Colorful, quirky, oddly named Personal in tone Distinctive features Tagging Friends Subscription (RSS)
  • 3. Why Libraries Love Web 2.0 Marketing and outreach Different (frequently younger) audiences Display library content in new ways Pulls new users towards existing resources New ways of organizing information Humanizes the library Monitor what’s being said about your library Easy and fun to use Price
  • 4. Libraries Using Web 2.0 Get inspired!
  • 5. Blogging Wordpress, Blogger, LiveJournal Hosted on or offsite Becoming more integrated with “official” websites Wide variety of uses Events New books/reviews Library director
  • 6. Mapping Google Maps, Platial, Picasa etc. Create original maps unique to your library (sites nearby) Reimage print maps in your collection digitally Create mashups by combining geographic tagging with photos
  • 7. Wikis PBWiki, Wetpaint Library staff only or open to the public Desk manuals Topic guides Local history
  • 8. Social Cataloging LibraryThing, IRead, Shelfari. Collection highlights, new books Tag browsing versus LOC or Dewey Making connections between users
  • 12. Event Promotion & Marketing Eventful
  • 13. Other Popular Examples Instant messaging (Meebo) Twitter Videos (YouTube) Podcasting PageFlakes Zotero Second Life
  • 14. Looking for More Inspiration? Subscribe to library tech blogs Information Wants to Be Free Tame the Web iLibrarian Librarian in Black Library Success Wiki Ellysa Kroski’s new book
  • 15. Obstacles Blocking the Way to Web 2.0 Implementation Inspiration then Perspiration
  • 16. Obstacle #1: Poor Planning Lack of clear goals Focus on the technology rather than content Unclear audience Wrong collection or focus Unrealistic time expectations Minimal staff training
  • 17. Obstacle #2: Who’s the Boss? Who will make the pitch? Who will approve the project? Who will write or edit? Who will train the staff? How will staff support the project?
  • 18. Obstacle #3: IT Objections Third party website Other people’s content System backup “ Security” Java fears Privacy concerns Time constraints No one has time Relationship to other projects
  • 19. Obstacle #4: Poor Follow-Through Inconsistent updates Inappropriate content Impersonal/overly personal tone Infrequent monitoring Staff fatigue
  • 20. 15 Objections to Using Social Learning Socialize! What does this have to do with training? Control of information Posting anything, including bonobos How do you know it’s accurate? Mixing things up The information is wrong! Out of date information They aren’t technical Wasting time Too much info How will you measure it’s working? How do you measure ROI? Prove it! The silent yet deadly Kevin D. Jones Engagedlearning.net
  • 21. Preplanning Your Web 2.0 Project SWOT Analysis
  • 22. Using SWOT to Plan Your Project Tool used in a marketing context Use before implementation Can be useful when used in combination with other planning tools
  • 23. State Library Blog: SWOT Example Threats Users might leave inappropriate comments or no comments There might be conflict over “who’s in charge” There might be rules from outside our agency that apply Weaknesses Requires constant monitoring Requires consistent updating Scope of content needs to focused and interesting Opportunities Possibility of reaching new audience Might lead to website redesign Might lead to other web 2.0 projects Strengths Direct communication with our users Rapid communication Ability to get new feedback Chance to tell new stories
  • 24. WSL Lessons Learned from SWOT Appeal frequently to all team members for interesting content Establish alerts for new comments and make sure the spam filter is effective Create a blogging and commenting policy Make the link between the new blog and the library’s mission obvious to all staff
  • 26. Good Idea? Bad Idea?
  • 27. Is your idea convincing? Will management like it? Have you planned it all out?
  • 28. The Plan… What is the activity? Be exact What need are you addressing? Who is your audience? Or user group? Any potential partnerships? Local groups, non profits, etc? Define the exact steps and who is responsible for each step Determine a marketing plan – how and what! How will you evaluate? Make it doable!
  • 29. Treat Your Web 2.0 Like Any Other Outreach Program You Want To Start
  • 30. Meebo – A Case Study
  • 31. Special Users Special Needs Unique Resources Sometimes no online catalog Need to walk in the door to get help Meebo can change how they find/receive/gather information
  • 32. “ We don’t do that in Idaho” “I don’t trust that web site, and I don’t know what it does” “We don’t need that” “Ewww. I hate kids”
  • 33. Developed Criteria Training Action Plan Staffing: Staffing will be done by those on the reference desk Responding: Answer as soon as possible, and leave note if you will be away from the desk. Respond with short, quick responses. Training: Show how to type, how to copy and paste transcripts, and how to change your name so you can be a person, rather than an unidentified “staff” Time limit: Time limit for query should be very short and brief and the questions answered should be limited to hours, location, do you have ___ ? If there query is more in depth, take information and call, email, etc. the chatter. Ask for their email or phone, treat like a phone call. Get the query and push it through the research form online. Priority: In person customers take preference over chatting. Chatting and telephone calls ought to be considered equal. Hours of service: Same as library hours. Flash: Not all computers have flash installed, so it will not work on any computer that does not have flash. However, the meebo chat room can be accessed from any computer – it does not require flash. Test below. Staffing: Staffing will be done by those on the reference desk Responding: Answer as soon as possible, and leave note if you will be away from the desk. Respond with short, quick responses. Training: Show how to type, how to copy and paste transcripts, and how to change your name so you can be a person, rather than an unidentified “staff” Time limit: Time limit for query should be very short and brief and the questions answered should be limited to hours, location, do you have ___ ? If there query is more in depth, take information and call, email, etc. the chatter. Ask for their email or phone, treat like a phone call. Get the query and push it through the research form online. Priority: In person customers take preference over chatting. Chatting and telephone calls ought to be considered equal. Hours of service: Same as library hours. Flash: Not all computers have flash installed, so it will not work on any computer that does not have flash. However, the meebo chat room can be accessed from any computer – it does not require flash. Test below.
  • 34. Exactly what and how it needs to happen It’s free It’s part of our job anyway Our IT person thought it was a good idea as she wanted to address the 2000 visitors as well….
  • 35. Not Rocket Science Mission: This activity supports the strategic plan because by providing this access to reference staff online, we are promoting Idaho’s cultural heritage, thereby supporting the mission, because we are directly speaking with the 2,000 online visitors per day who come to our website looking for historical information. Currently, of that 2,000, less than one percent email or call us for information help. Compare that with the 8-12 people who come in the door every day.
  • 36. Biggest Seller Would we ignore 2000 people if they were standing in the library?
  • 37. Adding more web services brings more people in Our numbers of people walking in the door are skyrocketing Maybe it is rocket science 2.0 is a form of outreach
  • 38. Beta Test with Staff and Friends Only We tested out the product and used everyone’s feedback to determine what to do next. Put Meebo on a hidden page Only sent the page to a hidden user group Evaluated qualitatively with quotes! Problems? Flash player is necessary Can’t post a link in the chat window that’s live – copy and paste
  • 39. “I love the instant response and I think patrons will too.” “It worked fine.” “Very easily!” “I am not a big fan of instant messaging but I will try it.” “Good, fast.”
  • 40. Plan Desired results: Increased use and understanding of the Idaho State Historical Society. Customer understanding of the services we provide. These are measurable in a qualitative manner by compiling quotes from Meebo conversations. Evaluation plan: Compile transaction reports from Meebo conversations to analyze what worked and what did not work. Each Meebo staffer will compile the transactions of each chat to be analyzed after trial period ends.
  • 41. Action Steps Action steps: Train reference staff on chat tool (half hour) (Amy, Tobie, Steve) Show staff standards and how to change names. Upload Meebo chat window onto PARL website (Chris Brady). Staff Meebo chat window while on the reference desk and answer questions as they arrive. Be flexible and willing to learn. Marketing steps: Since this is a trial program, and also supports the 2,000 unique visitors to the website daily, no marketing is needed at this time until a use plan has been determined.
  • 42. Success! Everyone uses it – every age People love it Teens leave me notes in l33t speak on the meebo widget when we’re not open On average used 10 times per week The Board says, “It’s music to my ears!”
  • 43. Summary One beta run with select group of staff and friends Provided convincing data Free service Serves our mission Provided exact steps to success Used simple evaluation terms – people say that they like it!
  • 44.  
  • 46. Tips for Overcoming Obstacles You can be inspiring too!
  • 47. Tip #1: Make Your Pitch Sing Come prepared Bring statistics, survey results, journal articles Make sure your project has strong ties to your mission and values (library and program) Have concrete and realistic goals Don’t obsess over Captain Bringdown Chris Brogran’s 12 Ways!
  • 48. Tip #2: Walk the Walk Assign and train for specific duties Consistently advocate for your project as a team Address concerns and be willing to compromise Get everyone involved
  • 49. Tip #3: Evaluate Your Project Ask the Hard Questions Is it working? Why/why not? Can it be improved? What’s the response? Would something else work better? Should you pull the plug?
  • 50. Common Craft Videos What’s a wiki? http://commoncraft.com/video-wikis-plain-english
  • 51. PNLA 2008: Web 2.0 for Small or Unique Libraries Thanks for attending Mary Schaff mschaff@secstate.wa.gov Amy Vecchione [email_address] http://speciallibraries.wetpaint.com/