Virtual Team Management
- 1. Virtual Team ManagementPresentation By:Mike ThiessenCo-FounderBeloit Solutions Group
- 2. We Will Cover… What does it mean to be a virtual workforce? What are the advantages? What are the disadvantages? Is it right for my company? How do we get started with best practices?
- 3. What Is A Virtual Team?Geographically DispersedSeparated By:TimeSpaceOrganizational BoundariesJoined By:Web TechnologiesElectronic Communication Platforms
- 5. Virtualized Workforce = Teleworking = TelecommutingQuick OverviewNatural fear of reduced productivity
- 6. Significant rewards, both immediate and long-term
- 7. Improvement in overall productivity
- 9. Reduction in corporate expenses
- 10. Massive increase in skill set availabilitySource: Forrester Research
- 12. AdvantagesIncrease in spendable incomeQuicker start in the morningFlexibility factorBuilding utilities decreaseMakes your company greenerHigher job satisfaction
- 13. DisadvantagesNever away from their workFamily and all the distractionsStrangely enough, overworking whenworking from home can happenIsolationLack of Communication
- 14. Steps to creating a Virtual Team
- 15. Step # 1Have Confidence In Your Management Staff
- 16. Step # 2Have Confidence In Your Work Force Great employees = Great virtual employees
- 17. Find people motivated by achievement
- 18. Set expectations
- 19. Let them be adultsStep # 3Research Technology Online Collaboration Tools
- 20. Corporate Intranets - integrated - centralized data - one stop shop
- 21. More you learn, less frightening it seems
- 22. Give employees 24/7 support
- 23. All technologies are not created equal - sales presentations are a great way to LEARN (match competitors!)Step # 4Analyze Every Job In The Company Take the approach that virtualization is a requirement
- 24. Examples of good virtual fits:
- 25. Analysts
- 26. Project managers
- 28. Programmers
- 29. Sales
- 30. RecruitersStep # 5Poll The EmployeesWho already has the ability to work from home?
- 31. Is every employee a fit for telecommuting and obstacles?Step # 6Project The Savings Office Space Energy Insurance Security
- 32. Step # 7Document Performance RequirementsTHIS IS CRITICAL Clearly define expectations Task tracking system Objective evaluationsMigrating to remote management is like moving into management for the first time
- 33. Step # 8Retrofit Employee Home OfficesExisting System vs. Office System Telecommunications Review Home Office Setup
- 34. Step # 9Identify the positions & the people that will migrateMake a list, but don't post the entire list all at once
- 35. Make it a curiosity and make it desirable
- 36. Only post the people that will migrate within the next week
- 37. Winning the lottery is the effect you wantStep # 10Migrate In PhasesGradual change
- 38. Pilot group
- 39. Test
- 40. Proceed steadily but not aggressivelyStep # 11Manage, Manage, ManageThis is the most critical post-migration activity! Dedicated to making the new environment a success
- 42. Increase contact with teleworkers
- 43. Make sure they know, every day, their job requirements
- 44. CommunicationStep # 12Continue To EvaluateConstant organization evaluation
- 45. Don't jump too quickly to reverse your decisions
- 46. You can always roll backConclusionThe reality is we are surrounded by tools that enable us to make this realityThere are a whole host of management toolsCloud computingManaging your virtual workforce is a lot simpler than doing the equivalent in the traditional in-house teamWith online collaborative tools you can now monitor what your virtual team is doing in real time, watch them through a web cam or share their screen view The biggest barrier to adopting this mode of working is red tape and our own pre-conceived ideas of what’s possible and what’s notThis is why it’s the smaller & mid-sized businesses – the most nimble and less bureaucratic – that have so far embraced it the most
- 47. Don’t Be Shy.