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Skills required for effective presentation

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Brahmadutt Sudhakaran

This document outlines the essential skills required for effective presentations. It discusses understanding your audience by determining who they are and what they need to learn. Preparing content is important, including identifying key points and using examples. An effective presentation outline includes a beginning, middle, and end, and may use visual aids. Proper body language, eye contact, voice, and appearance are also important. Presenters should rehearse to build confidence and overcome nervousness. Visual aids should be simple and consistent, and the presentation should include a summary and conclusion. Time should be allowed for questions and answers.

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SKILLS REQUIRED FOR EFFECTIVE PRESENTATION Presented by, K Sudhakaran
WHAT IS A PRESENTATION ?  An activity in which someone shows, describes, or explains something to a group of people.
THE ESSENTIAL SKILLS Understanding your Audience.  Determine who the members of the audience are.  Find out what they want and expect.  What do they need to learn?  Why do they need this knowledge?
Preparing Your Content “ Preparation is the enemy of Fear” - The British Army. • Identify a few key points/Introduction. • Don’t include every detail. • Start and end on strongly. • Use examples.
Prepare a Presentation Outline  Plan how to deliver.  Time the presentation :- A beginning, a middle and an end.  Use visual aids of some types :- Handout, Chart pad, Slide Show.
Body Language  Stance and Gesture o Minimize Fiddling. o Allow yourself to move a bit. o Intended slow movements look confident. o Wear comfortable shoes and stand erect.
Eye Contact  Maintain Eye contact with all your audience.  Break eye contact only to look at the big screen.  Don’t stare.  Be smiling.
Voice  Articulate properly.  Maintain a comfortable rate of speech.  Audibility.  Avoid substandard grammar.
Appearance  Dress gently.  Avoid dark colors.  Ensure that the dress suits you well.  Maintain a suitable hair style.
Delivering Confidently  Practise to build confidence.  Welcome statements from the audience.  Keep your visuals simple and brief.  Manage your stress.
Overcome Nervousness  Recognize that being nervous is normal.  Be ready to say “I don’t know” or “I’m not sure”.  Be smart enough to know when you don’t know something.  Take a deep breath using diaphragm, not your chest.  Feel relaxed and smile.
Preparation of Visual Aids  Simple fonts, illustrations, graphs and colors.  Follow rule 6 X 7.  Use clip art or animations sparingly.  Creative visual aids wake up people.  Consistency among slides.
Rehearsal  Rehearse as many times as possible.  In front of a clock.  In front of a mirror.  In front of a friend.  In front of a video camera.
Summary, Conclusion and Recommendations  Summarize the important points briefly.  Make sure your presentation has an end.  It should be made clear to the audience.
Questions and Answers  Thank or acknowledge each questioner.  Repeat or paraphrase their questions.  Answer each question briefly.  Use additional slides if available.  Check the questioner's satisfaction with your answer.  Thank them again.
THANK YOU !!
ANY QUESTION ?

More Related Content

Skills required for effective presentation

  • 1. SKILLS REQUIRED FOR EFFECTIVE PRESENTATION Presented by, K Sudhakaran
  • 2. WHAT IS A PRESENTATION ?  An activity in which someone shows, describes, or explains something to a group of people.
  • 3. THE ESSENTIAL SKILLS Understanding your Audience.  Determine who the members of the audience are.  Find out what they want and expect.  What do they need to learn?  Why do they need this knowledge?
  • 4. Preparing Your Content “ Preparation is the enemy of Fear” - The British Army. • Identify a few key points/Introduction. • Don’t include every detail. • Start and end on strongly. • Use examples.
  • 5. Prepare a Presentation Outline  Plan how to deliver.  Time the presentation :- A beginning, a middle and an end.  Use visual aids of some types :- Handout, Chart pad, Slide Show.
  • 6. Body Language  Stance and Gesture o Minimize Fiddling. o Allow yourself to move a bit. o Intended slow movements look confident. o Wear comfortable shoes and stand erect.
  • 7. Eye Contact  Maintain Eye contact with all your audience.  Break eye contact only to look at the big screen.  Don’t stare.  Be smiling.
  • 8. Voice  Articulate properly.  Maintain a comfortable rate of speech.  Audibility.  Avoid substandard grammar.
  • 9. Appearance  Dress gently.  Avoid dark colors.  Ensure that the dress suits you well.  Maintain a suitable hair style.
  • 10. Delivering Confidently  Practise to build confidence.  Welcome statements from the audience.  Keep your visuals simple and brief.  Manage your stress.
  • 11. Overcome Nervousness  Recognize that being nervous is normal.  Be ready to say “I don’t know” or “I’m not sure”.  Be smart enough to know when you don’t know something.  Take a deep breath using diaphragm, not your chest.  Feel relaxed and smile.
  • 12. Preparation of Visual Aids  Simple fonts, illustrations, graphs and colors.  Follow rule 6 X 7.  Use clip art or animations sparingly.  Creative visual aids wake up people.  Consistency among slides.
  • 13. Rehearsal  Rehearse as many times as possible.  In front of a clock.  In front of a mirror.  In front of a friend.  In front of a video camera.
  • 14. Summary, Conclusion and Recommendations  Summarize the important points briefly.  Make sure your presentation has an end.  It should be made clear to the audience.
  • 15. Questions and Answers  Thank or acknowledge each questioner.  Repeat or paraphrase their questions.  Answer each question briefly.  Use additional slides if available.  Check the questioner's satisfaction with your answer.  Thank them again.