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Developing Research Data Management Policy and Services

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Robin Rice
Robin Rice

1) The document discusses developing a research data management policy and services at the University of Edinburgh. It covers developing an institutional RDM policy, defining roles and responsibilities of researchers and the institution, and supporting and training researchers in RDM. 2) It describes current RDM services at UoE including an online data library, RDM training embedded in postgraduate programs, and tailored support for data management plans. 3) The document presents UoE's RDM roadmap, which sets strategic aims and deliverables over 18 months in areas like infrastructure, archiving, and promoting awareness across departments.

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Developing Research Data Management Policy and Services Robin Rice, Data Librarian DCC Roadshow Dundee: 5 December, 2012
Overview • UoE Data Library service • Research data management: scope • Developing an institutional Research Data Management Policy • Researcher vs institutional responsibilities • Supporting and training researchers • Roadmap for strategic aims
Data Library „traditional‟ service
RDM: scope • An umbrella term to describe all aspects of planning, organising, documenting, storing sharing, and preserving data. • It also takes into account issues such as data protection and confidentiality. • It provides a framework that supports researchers and their data throughout the course of their research and beyond.
University of Edinburgh Research Data Mgmt Policy • Passed by Senate in May, 2011 • Developed by an Information Services committee set up by Vice Principal • Involved academic champions • Written by ex-DCC consultant • Deemed „aspirational‟ • Complementary to funders‟ policies
Edinburgh policy content: worldle
Roles & Responsibilities • Who will support your researchers‟ planning? • Who has responsibility during the research project? Who has archival responsibility? • Who has rights in the data? • Are students considered?
Tips for policy development  Know the drivers for your own institution.  Practice the art of persuasion.  How big is your kirk? Seek alliances.  Who is your high-level champion?  Agree a style – mandate or enabling?  Postcard from the future: what will it achieve?
Supporting and training researchers at UoE • Online guidance for academic staff • Embedding RDM training into postgraduate programmes (MANTRA) • Tailored support for Data Mgmt Plans (customising DMP Online tool) • Training librarians & IT staff • Awareness-raising across schools and departments
RDM guidance for academics
MANTRA online training course
Customising DCC‟s DMP Online
Training Liaison Librarians • DIY training facilitated by data librarians: Topics: • Data management planning • Documenting & organising data • Data storage & security • Ethics & copyright • Data sharing
Why do we need awareness raising? • A common question: “Why has nobody told me about this before?” • A common statement: “We need help with keeping up to date with the new tools/services that are continually appearing … I generally only hear about these by chance...”
UoE RDM Roadmap • The RDM roadmap sets out a high level plan for its delivery, noting objectives, outcomes, deliverables and target dates for the 18-month period July 2012-January 2014, across four strategic areas. • Helps define the work • Provides an overview to interested parties • Governance structure
Roadmap outline
Active Data Infrastructure • Facilities to store data that are actively used in current research activities, to provide access to that storage, and tools to assist in working with the data • Issues – Multi-platform, globally accessible – “dropbox-like” functionality? – Resilience and replication
Data stewardship: archiving and preservation services • Should the institution be doing this? – EPSRC says so “Research organisations will ensure that EPSRC-funded research data is securely preserved for a minimum of 10-years from the date that any researcher „privileged access‟ period expires or, if others have accessed the data, from last date on which access to the data was requested by a third party.” • How to do digital preservation: “Know what you’ve got and keep the bits safe.” • – Tim Gollins, TNA
19
Edinburgh DataShare • Built in 2007-09 with JISC funding as a pilot institutional data repository • Based on DSpace, own metadata profile (Similar to DataCite) • Voluntary deposits trickling in • Being put forth as robust University-wide service (SLD, policies)
Links • University of Edinburgh policy – http://www.ed.ac.uk/is/research-data-policy • UoE Roadmap: – http://www.ed.ac.uk/schools-departments/information- services/about/strategy-planning/rdm-roadmap • MANTRA online training – http://datalib.edina.ac.uk/mantra/ • UoE Data Library – http://www.ed.ac.uk/is/data-library • Edinburgh DataShare – http://datashare.is.ed.ac.uk/
Developing Research Data Management Policy and Services

More Related Content

Developing Research Data Management Policy and Services

  • 1. Developing Research Data Management Policy and Services Robin Rice, Data Librarian DCC Roadshow Dundee: 5 December, 2012
  • 2. Overview • UoE Data Library service • Research data management: scope • Developing an institutional Research Data Management Policy • Researcher vs institutional responsibilities • Supporting and training researchers • Roadmap for strategic aims
  • 4. RDM: scope • An umbrella term to describe all aspects of planning, organising, documenting, storing sharing, and preserving data. • It also takes into account issues such as data protection and confidentiality. • It provides a framework that supports researchers and their data throughout the course of their research and beyond.
  • 5. University of Edinburgh Research Data Mgmt Policy • Passed by Senate in May, 2011 • Developed by an Information Services committee set up by Vice Principal • Involved academic champions • Written by ex-DCC consultant • Deemed „aspirational‟ • Complementary to funders‟ policies
  • 7. Roles & Responsibilities • Who will support your researchers‟ planning? • Who has responsibility during the research project? Who has archival responsibility? • Who has rights in the data? • Are students considered?
  • 8. Tips for policy development  Know the drivers for your own institution.  Practice the art of persuasion.  How big is your kirk? Seek alliances.  Who is your high-level champion?  Agree a style – mandate or enabling?  Postcard from the future: what will it achieve?
  • 9. Supporting and training researchers at UoE • Online guidance for academic staff • Embedding RDM training into postgraduate programmes (MANTRA) • Tailored support for Data Mgmt Plans (customising DMP Online tool) • Training librarians & IT staff • Awareness-raising across schools and departments
  • 10. RDM guidance for academics
  • 13. Training Liaison Librarians • DIY training facilitated by data librarians: Topics: • Data management planning • Documenting & organising data • Data storage & security • Ethics & copyright • Data sharing
  • 14. Why do we need awareness raising? • A common question: “Why has nobody told me about this before?” • A common statement: “We need help with keeping up to date with the new tools/services that are continually appearing … I generally only hear about these by chance...”
  • 15. UoE RDM Roadmap • The RDM roadmap sets out a high level plan for its delivery, noting objectives, outcomes, deliverables and target dates for the 18-month period July 2012-January 2014, across four strategic areas. • Helps define the work • Provides an overview to interested parties • Governance structure
  • 17. Active Data Infrastructure • Facilities to store data that are actively used in current research activities, to provide access to that storage, and tools to assist in working with the data • Issues – Multi-platform, globally accessible – “dropbox-like” functionality? – Resilience and replication
  • 18. Data stewardship: archiving and preservation services • Should the institution be doing this? – EPSRC says so “Research organisations will ensure that EPSRC-funded research data is securely preserved for a minimum of 10-years from the date that any researcher „privileged access‟ period expires or, if others have accessed the data, from last date on which access to the data was requested by a third party.” • How to do digital preservation: “Know what you’ve got and keep the bits safe.” • – Tim Gollins, TNA
  • 19. 19
  • 20. Edinburgh DataShare • Built in 2007-09 with JISC funding as a pilot institutional data repository • Based on DSpace, own metadata profile (Similar to DataCite) • Voluntary deposits trickling in • Being put forth as robust University-wide service (SLD, policies)
  • 21. Links • University of Edinburgh policy – http://www.ed.ac.uk/is/research-data-policy • UoE Roadmap: – http://www.ed.ac.uk/schools-departments/information- services/about/strategy-planning/rdm-roadmap • MANTRA online training – http://datalib.edina.ac.uk/mantra/ • UoE Data Library – http://www.ed.ac.uk/is/data-library • Edinburgh DataShare – http://datashare.is.ed.ac.uk/

Editor's Notes

  1. Edinburgh DataShare is an open repository for any research data created by Edinburgh University researchers, based on DSpace. Datasets are discoverable via search engines in order to maximise visibility and impact. Datasets can be licensed using suitable licences such as those from the Open Data Commons. This provides the facility to fulfil funder mandates when data is required to be published openly. The data submission process creates a permanent record, a persistent identifier, access statistics, and a suggested citation for formal attribution upon re-use. There are customisation options for look and feel (e.g. logos) and metadata fields by community or collection.