Research Data Support at the University of Edinburgh
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The document summarizes the research data support services at the University of Edinburgh. It describes the university's background and information services department. It then outlines the maturity model that guides the research data management (RDM) services, the governance structure overseeing the RDM service, and the funding model that supports it. The document also summarizes the university's RDM policy and the various tools and support provided across the research data lifecycle, from creating data management plans and storing data to publishing and preserving data in the long term.
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Research Data Support at the University of Edinburgh
- 1. Research Data Support at the University of Edinburgh Robin Rice Data Librarian and Head, Research Data Support Information Services UNICA: 9th Scholarly Communication Seminar in Vilnius 12 October 2019
- 2. About UoE and Information Services Maturity model, RDM services Governance Funding model Research Data Mgm’t Policy Data service components 2 Overview
- 3. About University of Edinburgh • Founded 1583 • 41,312 students (one third PGs) • 40% students international • 10,673 academic staff (7,370 FTE) • Research income: £364 million (2017-18) • Mission: the creation, dissemination and curation of knowledge • 20 schools in 3 colleges: – Arts, Humanities & Social Sciences – Medicine & Veterinary Medicine – Science & Engineering 3 © www.nealesmith.com
- 4. About UoE Information Services • Library & University Collections • IT Infrastructure • Applications • Learning, Teaching & Web • User Services • Information Security • EDINA • Digital Curation Centre 4 Argyle House © CoStar
- 5. A maturity model for RDM services Cox, A. et al. “Developments in Research Data Management in Academic Libraries: Towards an Understanding of Research Data Service Maturity” Journal of the Association for Information, Science and Technology - September 2017 p. 2191. DOI: 10.1002/asi
- 6. Governance of the service • Academic-led steering group governs the service • Quarterly meetings • Metrics reported (KPIs, uptake, benchmarking) • 3 year Roadmap with approved strategic objectives • Service owner and service operations manager lead across teams Business Owner = Chair, Steering Group
- 7. Funding model • Before 2012 – teams in IS contribute to a patchy RDM programme with existing core funds and external projects • From 2012, capital and recurrent funds are secured from the university to cover the human and physical infrastructure needed to support the services. A service owner provides oversight across teams. • Capital funding provides initial purchase of key infrastructure. • Replacement costs (e.g. storage discs) are paid by charges for some services, to be recovered from research funders through costs in grants. • From 2016, new services developed through Digital Research Services programme, in which projects compete for university investment (e.g. Data Safe Haven, DataVault).
- 8. University’s RDM Policy (May, 2011) https://www.ed.ac.uk/is/ research-data-policy/ Policy by Nick Youngson CC BY-SA 3.0 Alpha Stock Images • Commitment to research integrity, DMPs, open data as part of scholarly record • Articulates clear responsibilities of the researcher and of the institution 8
- 9. UoE Research Data Service = Tools and support for working across the data lifecycle 9 https://www.ed.ac.uk/is/research -data-service
- 10. Tools and Support Description DMPOnline Online tool to create a data management plan, based on University and funders’ templates Support and DMP Review Answer enquiries and review plans, provide advice; in-depth or quick turaround Sample DMPs Library of successful plans to show researchers in different disciplines Before your research project begins 10
- 11. Tools and Support Description Discover and re-use data Data portal and data librarian consultancy; help with accessing / purchase of datasets or data subscriptions Active data storage (DataStore) Central, backed up storage for all researchers - individual and shared spaces Sensitive data (Data Safe Haven) New, secure facility for working with sensitive data on remote server. We are pursuing ISO 27001 security certification Code versioning (Subversion, Gitlab) Private or public software code storage and management. Documents all code and allows rollback to prior versions Collaboration and data sync’ing (DataSync) Open source tool to allow external partners to access your research data Electronic Lab Notebook (RSpace) Data management for laboratory based research; interoperable with local systems Research in progress 11
- 12. Tools and Support Description Open Access data repository (DataShare) Allows researchers to share data publicly and preserve for long-term Long-term retention (DataVault) Deposit datasets for a specified retention period (for example, 10 years), immutable copy Data asset register through the University CRIS (Pure for datasets) Record a description of your dataset along with your publications and research projects Approaching completion 12
- 14. Tools and Support Description General RDM support Answer enquiries by email, phone or appointment; track through helpdesk system Online training (MANTRA and RDMS MOOC) Learn online at your own pace or with a cohort of peers through our open educational resources Scheduled and bespoke training Sign up for a scheduled workshop or request a special training session for your research group Research Data Service website All the tools and support in one place, increasingly self-serve Blog and promotional materials New developments on our Research Data Blog. Service video and brochure Dealing with Data annual event & workshop series Annual conference of researchers talking about their data challenges and solutions Research Data Workshop series in various settings Compact, catered networking events for researchers to engage with the service & each other about challenging topics Training and support throughout your project