New Technologies for the 21st Century Secretary
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This document provides an overview of a workshop on using Google tools for education. It introduces concepts like cloud computing and storing files in the cloud using services like Google Drive. It then covers specific Google apps like Docs, Sheets, Slides and Forms. It discusses evaluating online information and describes features of Google Calendar, Images, and Sites for creating websites. The document also shows how to work with videos on YouTube and use video conferencing with Google Hangouts. It concludes with information on where to find additional resources and how to contact the workshop coordinator.
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New Technologies for the 21st Century Secretary
- 1. SHADD Centre of Expertise Network New Technologies for the 21st Century Secretary Rafael Scapin, Ph.D. Coordinator of Educational Technology Dawson College December 16th, 2016
- 2. • Introduction to the concept of Cloud Computing • Using Google Search: Tricks and Techniques • Evaluating Information • Learn how to use Google Drive to store and share your files • Creating your First document in Google Docs • Starting with Google Sheets and Google Slides • Create surveys using Google Forms and get instant feedback • Improving Google Docs Features with Add-Ons (Apps) Content
- 3. • How to use Google Calendar • Learn How to Use Google Images Effectively • How to Use Google Sites to create your own website • Using Youtube: Creating and Sharing your Videos • Google Hangout: Bring Keynote Speakers to Your Events! • Questions Content
- 4. Video: “Essay About the Future” https://www.youtube.com/watch?v=GDLU5Y8fmzk
- 7. Before We Start: Create a Google Account https://accounts.google.com/SignUp
- 8. Google Drive: Storage and Price
- 9. What’s The Cloud? Cloud Computing means storing and accessing data and programs over the Internet instead of your computer's hard drive.
- 11. Before We Start: Create a Google Account https://accounts.google.com/SignUp
- 13. Google Search
- 17. How the World is Searching Source: http://www.dailymail.co.uk/sciencetech/article-2443825/Google-rules-West-Japan-prefers-Yahoo-Map-reveals- different-internet-giants-dominate-countries-globe.html Image Source: : http://www.fastcocreate.com/3019595/creativity-by-the-numbers/see-a-map-of-the-world-revealing-each-countrys-most-visited-websit
- 18. Source: http://data-arts.appspot.com/globe-search Google Search by Language
- 19. How Google Search Works Source: http://youtu.be/BNHR6IQJGZs
- 21. Searching is Part of Our Daily Life
- 23. Google Search: Tricks Source: http://mashable.com/2011/11/24/google-search-infographic/ Google Operators: http://www.googleguide.com/advanced_operators_reference.html
- 24. Google Inside Search Source: https://www.google.com/insidesearch/tipstricks/all.html
- 25. Hands-On A Google A Day http://www.agoogleaday.com/ Question: "An 11-foot bird lives less than two miles from 30.891383,-102.885032.What's his name?"
- 26. Hands-On A Google A Day http://www.agoogleaday.com/ Answer: You can enter 30.891383, -102.885032 right inside the search bar, and learn that it's directly in the center of Ft. Stockton, TX. A quick Search for [Giant bird ft stockton TX] (or perhaps you're the adventurous type who'll "walk" there in Street View) and you'll have your bird: Paisano Pete.
- 27. Google Power Searching Courses Source: http://www.powersearchingwithgoogle.com/ Improve your Google search skills with Power Searching and Advanced Power Searching online courses.
- 29. Evaluating Information: the CRAAP Test
- 30. 1. AUTHORITY Authority reveals that the person, institution or agency responsible for a site has the qualifications and knowledge to do so. Evaluating a web site for authority: Authorship: It should be clear who developed the site. Contact information should be clearly provided: e-mail address, snail mail address, phone number, and fax number. Credentials: the author should state qualifications, credentials, or personal background that gives them authority to present information. Check to see if the site supported by an organization or a commercial body Evaluating Information: 6 Criteriafor Websites http://libraries.dal.ca/using_the_library/tutorials/evaluating_web_resources/6_criteria_for_websites.html
- 31. Evaluating Information: 6 Criteriafor Websites 2. PURPOSE The purpose of the information presented in the site should be clear. Some sites are meant to inform, persuade, state an opinion, entertain, or parody something or someone. Evaluating a web site for purpose: • Does the content support the purpose of the site? • Is the information geared to a specific audience (students, scholars, general reader)? • Is the site organized and focused? • Are the outside links appropriate for the site? • Does the site evaluate the links? http://libraries.dal.ca/using_the_library/tutorials/evaluating_web_resources/6_criteria_for_websites.html
- 32. Evaluating Information: 6 Criteriafor Websites 3. COVERAGE It is difficult to assess the extent of coverage since depth in a site, through the use of links, can be infinite. One author may claim comprehensive coverage of a topic while another may cover just one aspect of a topic. Evaluating a web site for coverage: • Does the site claim to be selective or comprehensive? • Are the topics explored in depth? • Compare the value of the site’s information compared to other similar sites. • Do the links go to outside sites rather than its own? • Does the site provide information with no relevant outside links? http://libraries.dal.ca/using_the_library/tutorials/evaluating_web_resources/6_criteria_for_websites.html
- 33. Evaluating Information: 6 Criteriafor Websites 4. CURRENCY Currency of the site refers to: 1) how current the information presented is, and 2) how often the site is updated or maintained. It is important to know when a site was created, when it was last updated, and if all of the links are current. http://libraries.dal.ca/using_the_library/tutorials/evaluating_web_resources/6_criteria_for_websites.html
- 34. Evaluating Information: 6 Criteriafor Websites 5. OBJECTIVITY Objectivity of the site should be clear. Beware of sites that contain bias or do not admit its bias freely. Objective sites present information with a minimum of bias. Evaluating a web site for objectivity: • Is the information presented with a particular bias? • Does the information try to sway the audience? • Does site advertising conflict with the content? • Is the site trying to explain, inform, persuade, or sell something? http://libraries.dal.ca/using_the_library/tutorials/evaluating_web_resources/6_criteria_for_websites.html
- 35. Evaluating Information: 6 Criteriafor Websites 6. ACCURACY Evaluating a web site for accuracy: • Reliability: Is the author affiliated with a known, respectable institution? • References: do statistics and other factual information receive proper references as to their origin? • Does the reading you have already done on the subject make the information seem accurate? • Is the information comparable to other sites on the same topic? • Does the text follow basic rules of grammar, spelling and composition? • Is a bibliography or reference list included? http://libraries.dal.ca/using_the_library/tutorials/evaluating_web_resources/6_criteria_for_websites.html
- 36. EvaluatingInformation By scoring each category on a scale from 1 to 10 (1 = worst, 10=best possible) you can give each site a grade on a 50 point scale for how high-quality it is! 45 - 50: Excellent 40 – 44: Good 35 – 39: Average 30 – 34: Borderline Acceptable Below 30: Unacceptable
- 37. Storing Information & Backup
- 38. Storing Information & Backup
- 39. Source: http://www.youtube.com/watch?v=tkfOYtaumew Problems With USB Keys / Flash Drives Copyright(C)WarnerBros.Television
- 40. Storing in the Cloud
- 41. Popular Cloud Storage Platforms
- 42. Popular Cloud Storage Platforms Online Storage & Sharing Websites 2 Gb for free. 500 MB for each referral person up to 18 GB (free). $99/year for 1 Terabyte 15 GB for free. $1.99/month for 100 Gb. $9.99/month 1 Terabyte
- 43. How Safe is it? http://www.cnet.com/news/google-now-encrypts-cloud-storage-by-default/
- 44. How Safe is it? Not Encrypted Encrypted
- 45. How Safe is it?
- 46. Why Using Cloud Storage? E-Mail Traditional Way to Exchange Files
- 47. Why Using Cloud Storage? Exchanging Files in the Cloud
- 48. Why Using Cloud Storage? Exchanging Files in the Cloud: Multiple Devices
- 49. Why Using Cloud Storage? Cloud Storage Platforms Create Folders on your Computer
- 50. Why Using Cloud Storage? Google Drive Folder (on your Computer)
- 51. Why Using Cloud Storage? Google Drive Folders on the Web http://www.makeuseof.com/tag/guide-google-tools-tips-tricks-cant-live- without/#googledrive
- 52. Why Using Cloud Storage? Google Drive – Sharing Files/Folders
- 54. Google Docs Google’s equivalent to MS Word https://docs.google.com/document/
- 55. Google Docs: Synchronous Editing Source: http://youtu.be/A7y7NafWXeM
- 56. Google Docs Google’s equivalent to MS Word https://zapier.com/blog/google-docs-tips/ https://docs.google.com/document/
- 57. Google Sheets Google’s equivalent to MS Excel https://sheets.google.com/document/
- 58. Google Slides Google’s equivalent to MS Powerpoint https://slides.google.com/document/ http://www.slidescarnival.com/category/free-templates
- 59. Editing Google Docs Offine https://www.youtube.com/watch?v=t-ZaUJ44X2s
- 60. Office Editing Chrome Plugin https://chrome.google.com/webstore/detail/office-editing-for-docs- s/gbkeegbaiigmenfmjfclcdgdpimamgkj?hl=en
- 61. Google Docs Add-Ons Let’s add useful “add-ons” to our documents!
- 62. The Best Google Docs Add-Ons The Speech Recognition add-on will allow you to use speech recognition to write your Google Docs documents. It works in many languages.
- 63. The Best Google Docs Add-Ons Kaizena allows you to give voice feedback to documents
- 64. The Best Google Docs Add-Ons Hellofax allows individuals to send faxes to and from other people through Google Drive.
- 65. The Best Google Docs Add-Ons EasyBib allows you to cite your sources the easiest way you can all in Google Docs. You can have sources cited in MLA, Chicago, and APA format.
- 66. The Best Google Docs Add-Ons Tag Cloud Generator generates a tag cloud for Google Docs with more than 50 words
- 67. Google Calendar
- 70. Google Calendar • Create your personal calendar • Create your work calendar • Integrate it on your smartphone/tablet • Tasks • Offline Calendar • Share your Calendar Presentation: https://docs.google.com/presentation/d/1jn37bntLWwrwwnJCW- EvWzyqluvr76evGI9SD6cRXcM/edit#slide=id.g1c722964b_078
- 71. Google Calendar Tricks Receive a daily email with your agenda Google Calendar can email you a daily agenda so you can see your entire schedule at a glance. First access the Reminders and Notifications menu, and then check the box next to Daily Agenda. Each morning at 5 a.m. in your time zone, Google will send a complete agenda straight to your email inbox. http://www.makeuseof.com/tag/guide-google-tools-tips-tricks- cant-live-without/#googlecalendar
- 72. Google Calendar + Youcanbooke.me
- 74. Google Calendar + Youcanbooke.me https://rscapin.youcanbook.me/ Share your availability for meetings My email signature
- 76. Google Images http://www.youtube.com/watch?v=t99BfDnBZcI#t=22 Google Images: is a search service that allows users to search the Web for image content.
- 77. Google Images http://images.google.com Google Images: is a search service that allows users to search the Web for image content.
- 79. Searching by Images http://images.google.com Who are they? http://www.visualnews.com/2013/12/30/22-pictures-famous-people-young/
- 82. Finding Free Images (No Copyright)
- 83. Finding Free Images (No Copyright)
- 84. Finding Images With Specific Sizes
- 87. Let’s Create a Website
- 90. Let’s Work with Videos
- 91. Use Your Own Channel http://youtube.com/yourchannel
- 92. Let’s Work with Videos http://www.tubechop.com/ Selecting parts of a video
- 93. Let’s Work with Videos http://keepvid.com/ Downloading Videos & Audio from Youtube Can you download any video from Youtube?
- 94. Let’s Work with Videos http://youtu.be/NLNuv7jAIhg Flipping the Classroom
- 95. How to Create and Subscribe to YouTube Playlists https://www.youtube.com/watch?v=jwDsxuoicWg Putting together collections of YouTube videos can be a good way to provide students with review material related to units of study in your classroom.
- 96. Adding Annotations to Your YouTube Videos https://youtu.be/oijrzZIezfs?list=PL9hW1uS6HUfvfhe8UxsOC_PRzPRJ MRtot
- 101. GAFE Summit - Montreal http://qc.gafesummit.com
- 102. Google Education on Air https://educationonair.withgoogle.com/live/2016-dec
- 103. Questions