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How to improve your power point presentations

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Dr. Saad Saleh Al Ani
Dr. Saad Saleh Al Ani

The document provides tips for improving PowerPoint presentations with concise summaries of key points: 1. Keep presentations clear, concise and focused on the audience with well-structured slides using simple designs, fonts, and colors. 2. Use visuals like graphs, charts and images sparingly to reinforce text but do not overwhelm slides. 3. Present confidently to engage the audience rather than relying on animated slides or reading slides verbatim.

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How to improve your power point presentation Prof. Dr. Saad S Al Ani Senior Pediatric Consultant Head of Pediatric Department Khorfakkan Hospital Sharjah ,UAE [email_address]
Right and wrong do not exist in graphic design. There is only effective and non-effective communication." Peter Bilak
Perhaps nothing is as irritating as the person who misuses and abuses presentation software www . techsmith . com
Presentation Skills Many studies have found that public speaking is the number one fear amongst most people, outranking flying, snakes, insects, and even death Dr . Joseph Sommerville
We may not be experts at public speaking, but we are all experts at listening to talks Susan McConnell (Cont.)
“ P rior P roper P reparation P revents P oor P erformance of the P erson P utting on the P resentation”. 9 P's: www . ambrosiasw . com
Is really a great tool to use as an accompaniment to your oral presentation However, many people believe that PowerPoint is the presentation Wendy Russell Powerpoint© slideshows
Powerpoint© slideshows are quick to produce, easy to update and effective to inject visual interest into the presentation . (Cont.)
The key to success is to make certain your slide show is a visual aid and not a visual distraction (Cont.)
The purpose of a presentation is to present information — not overwhelm the audience with a demonstration of all the software bells and whistles Jacci Howard Bear (Cont.)
What do you want from a talk?
Before planning your talk think about: its purpose the audience you will be talking to the setting.
(Cont.) Don’t assume the audience will all be experts. Never underestimate your audience!
The software is merely a tool . Avoid the typical pitfalls of PowerPoint presentations with purpose , simplicity , and consistency (Cont.)
Keep It Simple As with any design, cut the clutter . Two font families is a good rule of thumb . No more than one graphic image or chart per slide is another good rule
Be Consistent Use the same colors and fonts throughout . Select graphic images in the same style . Templates go a long way toward helping to maintain consistency
Slide Structure
Use 1-2 slides per minute of your presentation Write in point form, not complete sentences Include 4-5 points per slide Avoid wordiness: use key words and phrases only Good
Bad This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.
Good Show one point at a time: Will help audience concentrate on what you are saying Will prevent audience from reading ahead Will help you keep your presentation focused
Bad Do not use distracting animation Do not go overboard with the animation Be consistent with the animation that you use
Fonts
Good Use at least an 18-point font Use different size fonts for main points and secondary points this font is 24-point, the main point font is 28-point, and the title font is 36-point Use a standard font like Times New Roman or Arial
Bad If you use a small font, your audience won’t be able to read what you have written CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ Don’t use a complicated font
Colour
Good Use a colour of font that contrasts sharply with the background Ex: blue font on white background Use colour to reinforce the logic of your structure Ex: light blue title and dark blue text Use colour to emphasize a point But only use this occasionally
Bad Using a font colour that does not contrast with the background colour is hard to read Using colour for decoration is distracting and annoying . Using a different colour for each point is unnecessary Using a different colour for secondary points is also unnecessary T r y i n g t o b e c r e a t i v e c a n a l s o b e b a d
Background
Use backgrounds such as this one that are attractive but simple Use backgrounds which are light Use the same background consistently throughout your presentation Good
Bad Avoid backgrounds that are distracting or difficult to read from Always be consistent with the background that you use
Graphs
Good Use graphs rather than just charts and words Data in graphs is easier to comprehend & retain than is raw data Trends are easier to visualize in graph form Always title your graphs
Bad
Good
Bad
Bad Minor gridlines are unnecessary Font is too small Colours are illogical Title is missing Shading is distracting
The 10 Most Common Presentation Mistakes Are there really any bad presentation techniques or just bad presenters, such as... * The reader * The unprepared * The mumbler * The ever popular animation wizard
1 # Presentation Mistake You Don't Know Your Topic
2 # Presentation Mistake The Slides Are NOT Your Presentation
3 # Presentation Mistake T. M. I. (Too Much Information)
4 # Presentation Mistake Poorly Chosen Design Template or Design Theme
5 # Presentation Mistake Electrifying Color Choices
6 # Presentation Mistake Poor Font Choices
7 # Presentation Mistake Extraneous Photos and Graphs
8 # Presentation Mistake Too Many Slides
9 #Presentation Mistake Different Animations on Every Slide
10 # Presentation Mistake Hardware Malfunctions
What annoys about PowerPoint?
12 telltale signs that Audience is not Listening 1.Start to look down 2.Touch or rub the face, hand or hair 3.Eyes glaze over and look at the screen 4.Fidget 5.Yawn 6.Flip through their notes
(Cont.) 7.Make copious notes 8.Sigh heavily 9.Lie back in the chair and cross their arms 10.Scan across the room 11.Whisper 12.Tap their feet
Tips and Techniques for Effective Presentation Skills 1.Maintain good eye contact 2.Taking a stand 3.Vary your speaking volume 4.Use pauses
(Cont.) 5.Do not read your presentation 6.Give handouts 7.Prepare and be confident 8.Use props, stories, questions, clips, examples etc
Conclusion Before making a presentation it would be a good idea to keep the following factors in mind : Slide layout – Choosing or making a template which fits the subject to be communicated Choose fonts and colors for legibility – Use of colors i . e .   backgrounds, fonts and texts
(Cont.) 3.Defining a template through slide masters, templates & themes – create a better template by creating a theme to be used throughout the presentation Create effective charts, graphs, tables & diagrams Insert images and hyperlinks wherever required
YOU Do not use the media to hide you The audience came to SEE you The media should ENHANCE the presentation, not BE the presentation If you’re only going to read from the slides, then just send them the slides! Remember, only you can prevent “ Death by PowerPoint ”
 
Thank you for being awake

More Related Content

How to improve your power point presentations

  • 1. How to improve your power point presentation Prof. Dr. Saad S Al Ani Senior Pediatric Consultant Head of Pediatric Department Khorfakkan Hospital Sharjah ,UAE [email_address]
  • 2. Right and wrong do not exist in graphic design. There is only effective and non-effective communication." Peter Bilak
  • 3. Perhaps nothing is as irritating as the person who misuses and abuses presentation software www . techsmith . com
  • 4. Presentation Skills Many studies have found that public speaking is the number one fear amongst most people, outranking flying, snakes, insects, and even death Dr . Joseph Sommerville
  • 5. We may not be experts at public speaking, but we are all experts at listening to talks Susan McConnell (Cont.)
  • 6. “ P rior P roper P reparation P revents P oor P erformance of the P erson P utting on the P resentation”. 9 P's: www . ambrosiasw . com
  • 7. Is really a great tool to use as an accompaniment to your oral presentation However, many people believe that PowerPoint is the presentation Wendy Russell Powerpoint© slideshows
  • 8. Powerpoint© slideshows are quick to produce, easy to update and effective to inject visual interest into the presentation . (Cont.)
  • 9. The key to success is to make certain your slide show is a visual aid and not a visual distraction (Cont.)
  • 10. The purpose of a presentation is to present information — not overwhelm the audience with a demonstration of all the software bells and whistles Jacci Howard Bear (Cont.)
  • 11. What do you want from a talk?
  • 12. Before planning your talk think about: its purpose the audience you will be talking to the setting.
  • 13. (Cont.) Don’t assume the audience will all be experts. Never underestimate your audience!
  • 14. The software is merely a tool . Avoid the typical pitfalls of PowerPoint presentations with purpose , simplicity , and consistency (Cont.)
  • 15. Keep It Simple As with any design, cut the clutter . Two font families is a good rule of thumb . No more than one graphic image or chart per slide is another good rule
  • 16. Be Consistent Use the same colors and fonts throughout . Select graphic images in the same style . Templates go a long way toward helping to maintain consistency
  • 18. Use 1-2 slides per minute of your presentation Write in point form, not complete sentences Include 4-5 points per slide Avoid wordiness: use key words and phrases only Good
  • 19. Bad This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.
  • 20. Good Show one point at a time: Will help audience concentrate on what you are saying Will prevent audience from reading ahead Will help you keep your presentation focused
  • 21. Bad Do not use distracting animation Do not go overboard with the animation Be consistent with the animation that you use
  • 22. Fonts
  • 23. Good Use at least an 18-point font Use different size fonts for main points and secondary points this font is 24-point, the main point font is 28-point, and the title font is 36-point Use a standard font like Times New Roman or Arial
  • 24. Bad If you use a small font, your audience won’t be able to read what you have written CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ Don’t use a complicated font
  • 26. Good Use a colour of font that contrasts sharply with the background Ex: blue font on white background Use colour to reinforce the logic of your structure Ex: light blue title and dark blue text Use colour to emphasize a point But only use this occasionally
  • 27. Bad Using a font colour that does not contrast with the background colour is hard to read Using colour for decoration is distracting and annoying . Using a different colour for each point is unnecessary Using a different colour for secondary points is also unnecessary T r y i n g t o b e c r e a t i v e c a n a l s o b e b a d
  • 29. Use backgrounds such as this one that are attractive but simple Use backgrounds which are light Use the same background consistently throughout your presentation Good
  • 30. Bad Avoid backgrounds that are distracting or difficult to read from Always be consistent with the background that you use
  • 32. Good Use graphs rather than just charts and words Data in graphs is easier to comprehend & retain than is raw data Trends are easier to visualize in graph form Always title your graphs
  • 33. Bad
  • 34. Good
  • 35. Bad
  • 36. Bad Minor gridlines are unnecessary Font is too small Colours are illogical Title is missing Shading is distracting
  • 37. The 10 Most Common Presentation Mistakes Are there really any bad presentation techniques or just bad presenters, such as... * The reader * The unprepared * The mumbler * The ever popular animation wizard
  • 38. 1 # Presentation Mistake You Don't Know Your Topic
  • 39. 2 # Presentation Mistake The Slides Are NOT Your Presentation
  • 40. 3 # Presentation Mistake T. M. I. (Too Much Information)
  • 41. 4 # Presentation Mistake Poorly Chosen Design Template or Design Theme
  • 42. 5 # Presentation Mistake Electrifying Color Choices
  • 43. 6 # Presentation Mistake Poor Font Choices
  • 44. 7 # Presentation Mistake Extraneous Photos and Graphs
  • 45. 8 # Presentation Mistake Too Many Slides
  • 46. 9 #Presentation Mistake Different Animations on Every Slide
  • 47. 10 # Presentation Mistake Hardware Malfunctions
  • 48. What annoys about PowerPoint?
  • 49. 12 telltale signs that Audience is not Listening 1.Start to look down 2.Touch or rub the face, hand or hair 3.Eyes glaze over and look at the screen 4.Fidget 5.Yawn 6.Flip through their notes
  • 50. (Cont.) 7.Make copious notes 8.Sigh heavily 9.Lie back in the chair and cross their arms 10.Scan across the room 11.Whisper 12.Tap their feet
  • 51. Tips and Techniques for Effective Presentation Skills 1.Maintain good eye contact 2.Taking a stand 3.Vary your speaking volume 4.Use pauses
  • 52. (Cont.) 5.Do not read your presentation 6.Give handouts 7.Prepare and be confident 8.Use props, stories, questions, clips, examples etc
  • 53. Conclusion Before making a presentation it would be a good idea to keep the following factors in mind : Slide layout – Choosing or making a template which fits the subject to be communicated Choose fonts and colors for legibility – Use of colors i . e .   backgrounds, fonts and texts
  • 54. (Cont.) 3.Defining a template through slide masters, templates & themes – create a better template by creating a theme to be used throughout the presentation Create effective charts, graphs, tables & diagrams Insert images and hyperlinks wherever required
  • 55. YOU Do not use the media to hide you The audience came to SEE you The media should ENHANCE the presentation, not BE the presentation If you’re only going to read from the slides, then just send them the slides! Remember, only you can prevent “ Death by PowerPoint ”
  • 56.  
  • 57. Thank you for being awake