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how to give effective presentations

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deeksha qanoungo
deeksha qanoungo

this ppt includes tips on opening the presentation, opening by question, use of magic number 3 , ending your presentations, elegant message delivery, handling audience questions and visuals.

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Giving effective presentations
Opening the presentation • Capture the listener’s attention.Task 1 • Take control of the meeting and the roomTask 2 • Build a good feeling of rapport with your listener for yourselfTask 3
• Don’t risk being too cute or clever. • Play it nice and friendly but straight. • Introduce yourself and your team • In case you are well known, introduce yourself by your task.
The Question Opening  Start by asking your audience a question - that you really want them to answer  Wait for an answer - the audience takes time to react  Do not ask an intellectual question - it would give them a clue to shut up and listen
Business presentations are not story telling Social presentations • lot of time • Goal – provide entertainment • Hold the suspense and reveal the punch line later Business presentations • Limited time • Goal – effective persuasion • Cut to the chase early • Tell them what you learnt, not how you learnt it.
The Magic Number Is Three! Tell them what you’re going to tell them tell them Tell them what you told them
The Cold Closing • Quickly summarize what you told them. • No thanks please. - just wait for your audience to applaud. • It takes a couple of seconds for the audience to react.
A perfect strategy: Nichol’s two things presentation • Tell the audience “there are two things that you’ll want to take with you”. • Include sub points under those two points. • Give them guideposts all along the way.
“The elegant message delivery” • Principle 1: repetition of big ideas or themes • Principle 2 : making links among evidence and facts you offer • Principle 3 : visualization
“Message delivery” How to act during a presentation?
Have fun selective attention dynamism • Don’t think about making a fool of yourself. • Audience thinks about something else every 30 seconds • Move them around every 3-5 minutes • Walk about the room • Hold the power • Look into the listener’s eyes
The psychology of questions Power of brain washing A question sets the listener’s mind to 0. Whatever he was thinking of before washes away. You automatically become more persuasive. ask questions to give them an idea about the series of topics that you will be going to present. This would help them stay connected.
Ten tips and rules of persuasive presentations • Tip 1 - keep your communication mission simple. Sell no more than two ideas in your presentation. • Tip 2 – get on and get off fast. Say you’ll take 10 minutes and finish in 7. • Tip 3 – use the power of silence. After saying something important, take a pause. • Tip 4 – don’t fill silences with empty noises (uhmmm, er, uh ..)
• Tip 5 – if your teammate goes blank, fill in. speak up calmly and naturally. • Tip 6 – don’t read your talk. Reading is sleep inducing, and it tunes out the audience. • Tip 7 – don’t bore the listener by telling how hard you worked and what you did. “we examined all available data from sources X,Y,Z- we did not find much but source W gave us a quick insight. Then we called the suppliers and finally..”
• Tip 8 – don’t upstage your teammate. And if you do that, make sure the teammates don’t do anything to distract the audience. • Tip 9 – handle props carefully so that they don’t distract the audience ( handouts, books, pamphlets) • Tip 10 – in case you are handling the company’s product, carry it as if you are carrying a precious jewel.
Handling audience questions • While the questioner is asking you a question, give continuous feedback (nod, shift posture, lift/tilt your head) • When you’re stuck, buy sometime by repeating the question and asking “do I understand your question”
• Hostile questions – - do not show fear. - ask the questioner politely “ Is that your question?” - give a moderate but meaningful answer. The audience will probably be embarrassed by the questioner - if you don’t know, admit it.
Visuals Typestyle – use a type that is proportional and clear. Punctuation – keep minimum amount (! , /) Volume of data – maximum of 7 words per line and five lines per page. Color – blue for background, white for foreground and red as accent color When reading the words on the screen to your audience, use the very same words. When talking about visuals, charts or data, point or turn around about three fourths of the way and look at the screen with your audience

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how to give effective presentations

  • 2. Opening the presentation • Capture the listener’s attention.Task 1 • Take control of the meeting and the roomTask 2 • Build a good feeling of rapport with your listener for yourselfTask 3
  • 3. • Don’t risk being too cute or clever. • Play it nice and friendly but straight. • Introduce yourself and your team • In case you are well known, introduce yourself by your task.
  • 4. The Question Opening  Start by asking your audience a question - that you really want them to answer  Wait for an answer - the audience takes time to react  Do not ask an intellectual question - it would give them a clue to shut up and listen
  • 5. Business presentations are not story telling Social presentations • lot of time • Goal – provide entertainment • Hold the suspense and reveal the punch line later Business presentations • Limited time • Goal – effective persuasion • Cut to the chase early • Tell them what you learnt, not how you learnt it.
  • 6. The Magic Number Is Three! Tell them what you’re going to tell them tell them Tell them what you told them
  • 7. The Cold Closing • Quickly summarize what you told them. • No thanks please. - just wait for your audience to applaud. • It takes a couple of seconds for the audience to react.
  • 8. A perfect strategy: Nichol’s two things presentation • Tell the audience “there are two things that you’ll want to take with you”. • Include sub points under those two points. • Give them guideposts all along the way.
  • 9. “The elegant message delivery” • Principle 1: repetition of big ideas or themes • Principle 2 : making links among evidence and facts you offer • Principle 3 : visualization
  • 10. “Message delivery” How to act during a presentation?
  • 11. Have fun selective attention dynamism • Don’t think about making a fool of yourself. • Audience thinks about something else every 30 seconds • Move them around every 3-5 minutes • Walk about the room • Hold the power • Look into the listener’s eyes
  • 12. The psychology of questions Power of brain washing A question sets the listener’s mind to 0. Whatever he was thinking of before washes away. You automatically become more persuasive. ask questions to give them an idea about the series of topics that you will be going to present. This would help them stay connected.
  • 13. Ten tips and rules of persuasive presentations • Tip 1 - keep your communication mission simple. Sell no more than two ideas in your presentation. • Tip 2 – get on and get off fast. Say you’ll take 10 minutes and finish in 7. • Tip 3 – use the power of silence. After saying something important, take a pause. • Tip 4 – don’t fill silences with empty noises (uhmmm, er, uh ..)
  • 14. • Tip 5 – if your teammate goes blank, fill in. speak up calmly and naturally. • Tip 6 – don’t read your talk. Reading is sleep inducing, and it tunes out the audience. • Tip 7 – don’t bore the listener by telling how hard you worked and what you did. “we examined all available data from sources X,Y,Z- we did not find much but source W gave us a quick insight. Then we called the suppliers and finally..”
  • 15. • Tip 8 – don’t upstage your teammate. And if you do that, make sure the teammates don’t do anything to distract the audience. • Tip 9 – handle props carefully so that they don’t distract the audience ( handouts, books, pamphlets) • Tip 10 – in case you are handling the company’s product, carry it as if you are carrying a precious jewel.
  • 16. Handling audience questions • While the questioner is asking you a question, give continuous feedback (nod, shift posture, lift/tilt your head) • When you’re stuck, buy sometime by repeating the question and asking “do I understand your question”
  • 17. • Hostile questions – - do not show fear. - ask the questioner politely “ Is that your question?” - give a moderate but meaningful answer. The audience will probably be embarrassed by the questioner - if you don’t know, admit it.
  • 18. Visuals Typestyle – use a type that is proportional and clear. Punctuation – keep minimum amount (! , /) Volume of data – maximum of 7 words per line and five lines per page. Color – blue for background, white for foreground and red as accent color When reading the words on the screen to your audience, use the very same words. When talking about visuals, charts or data, point or turn around about three fourths of the way and look at the screen with your audience