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Here are the steps to modify the Order table: 1. Open the Order table in Design view. 2. Select the PlacedBy field and press Delete. 3. Select the BillingDate field and drag it to the end of the table. 4. Click in the field list between CustomerNum and InvoiceAmt. 5. Select Yes/No from the data type dropdown and set the default value to No. Click OK. 6. Enter the new field name as Paid. 7. Add any test records in Datasheet view.

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ICAI GHAZIABAD BRANCH OF CIRC Submitted By- Submitted to - Name- HARJOT SINGH Mr. Rohit Sharma Registration no.- NRO0515631 (ITT INCHARGE) Batch ID- ICITSSITT_GHAZIABAD_19
Microsoft Access DATABASE CREATION AND MANAGEMENT
INDEX
INTRODUCTION  Microsoft Access is a well-known database management system produced by Microsoft and is part of the Microsoft 365 office suite. Microsoft Access combines Microsoft’s relational Jet Database Engine with software development tools and a graphic user interface (GUI). It was first released in November 1992, so it’s been around for a while. In the rapidly changing, fast- paced IT world, we can best describe a 30-year-old program as "venerable.“  Microsoft Access also has the distinction of being the first mass-market database program for Windows.  Microsoft Access enables business and enterprise users to manage data and analyze vast amounts of information efficiently. The program provides a blend of database functionality and programming capabilities for creating easy-to- navigate forms.  Microsoft Access is like Microsoft Excel in that you can store, edit, and view data. However, Access has much more to offer, as we are about to see.
FEATURES OF MS ACCESS  Some of the key features of MS Access are:  User-Friendly Interface MS Access provides a user-friendly interface that allows you to create and manage databases using a drag-and- drop interface. This makes it easy to create tables, forms, queries, and reports without requiring extensive technical knowledge.  Customizable Templates MS Access includes a range of customizable templates that you can use as a starting point for your database. This includes templates for inventory management, customer management, project tracking, and more.  Powerful Query Designer MS Access includes a powerful query designer that allows you to extract specific data from tables based on user- defined criteria. This includes the ability to sort, filter, and aggregate data from multiple tables.  Integrated Reporting Tools MS Access includes integrated reporting tools that allow you to create professional-looking reports based on data from one or more tables. This includes the ability to create charts, graphs, and summaries.
 Macros For Automation MS Access includes macros that allow you to automate common tasks in your database, such as opening forms and running queries. This can save time and increase efficiency.  Customizable Code MS Access allows you to write custom code using the Visual Basic for Applications (VBA) programming language. This allows you to create custom functions and automate complex tasks.  Collaboration Feature MS Access allows you to share your database with other users and control their access to the data. This includes the ability to assign specific permissions to individual users or groups.  Integration With Other Applications MS Access integrates with other applications in the Microsoft Office suite, such as Excel and Word. This allows you to import and export data, as well as generate reports and charts using data from multiple sources.  Overall, MS Access provides a range of features that make it easy to create and manage databases, with a user-friendly interface, powerful query and reporting tools, and the ability to automate tasks and collaborate with others.
Access data (field) type Make certain the field type you select matches the data to be held in that field.
Access data (field) type (con’t) Additional Access field types.
How to create a table in MS Access 1. Click the Create tab. 2. Click Table. 3. Click the Click to Add field heading . A list of data types appears. See the table at the end of this lesson to learn more about your options. 4. Select the field type . When selecting a field type, select the smallest or shortest field that is required for your data. For example, don’t choose Large Number if you only need to store a 2-digit number. 5. Type a name for the field . To change the name of a field header, double-click the field header type the field name you want to use. 6. Repeat Steps 3-5 to add the remaining fields to your table. 7. When you’re finished adding fields, click the Close button and click Yes to save your changes. 8. Enter a name for your new table. 9. Click OK.
Table structure A table has records (rows) and fields (columns). Fields have different types of data, such as text, numbers, dates, and hyperlinks. A record: Contains specific data, like information about a particular employee or a product.
Table in datasheet view  What's a web datasheet view? A web datasheet view in an Access app displays online data arranged in rows and columns in a web browser. It can allow data edits or not, as you prefer. When you create a web datasheet view in Access, it opens in Design View, where you can do any of the following: Set the record source.  By default, tables and queries open in Datasheet view. In the Navigation Pane, right-click a table or query, and then click Open on the shortcut menu to open the table or query as a datasheet. When you apply specific formats to rows and columns or add a Total row, a datasheet can also serve as a simple report.
Table in design view  Design view gives you a more detailed view of the structure of the form. You can see the Header, Detail, and Footer sections for the form. You cannot see the underlying data while you are making design changes; however, there are certain tasks you can perform more easily in Design view than in Layout view. While Datasheet view lets you work directly with the data in tables, Design view takes you behind the scenes to work with the table structure. In Design view you have much finer control over how the fields in your data are defined and validated. You can open a closed table in Design view with just a few clicks. This feature works the same in all modern versions of Microsoft Access: 2010, 2013, and 2016.
The Query Design view window Fields used in the query are selected from the field list and added to the design grid. You can run the query at any time by clicking the Run button.
Using Aggregate Functions Access has several Aggregate Functions that can be used to calculate various statistical information. Aggregate functions are specified in the Total row of the design grid. They can be assigned by clicking the Totals button on the Query Design toolbar.
Reports  Reports are used to “Dress Up” or summarize your data.  Reports can be made from a Table or Query.  You can use a Wizard to create your reports or you can customize them to fit your needs.  You can specify sorting orders and you can also group data.
Forms  Forms are used to customize your data entry screen.  Forms are created for the convenience of the user.  Forms are used to update Data Tables.  You can change locations of fields and colors very easily in the Design screen.
HOW TO CREATE A REPORT  Open the table or query you want to use in your report.  Select the Create tab on the Ribbon.  Locate the Reports group, then click the Report command. Access will create a new report based on your object.  It's likely that some of your data will be located on the other side of the page break. To fix this, resize your fields. Simply select a field, then click and drag its edge until the field is the desired size. Repeat with additional fields until all of your fields fit.
Preview your report before printing it Use the Print Preview option to see if the report is as you want it to be. If not, make your changes and use Print Preview again.
HOW TO CREATE A FORM 1. In the Navigation pane, select the table you want to use to create a form. You do not need to open the table. 2. Select the Create tab, locate the Forms group, then click the Form command. 3. Your form will be created and opened in Layout view. 4. To save the form, click the Save command on the Quick Access Toolbar. When prompted, type a name for the form, then click OK.
An example of a Form with subform The main form name appears in the title bar. The main form. The subform navigation bar. The main form navigation bar. The subform.
Relationship of Main/Sub Form  To create a form based on two tables, a relationship between the two tables must be defined first.  Access Form Wizard automatically divide into main/subform format.  One (customer) – to – many (Order)  Primary table: Customer (main form)  Related table: Order (sub form)
Form Wizard Form/Sub form dialog box Tables or queries used for the form and subform display here. Main form fields are shown here. Subform fields are shown here.
Creating Relationships  Rules for Linking Two Tables • Linked fields should be (almost) identical. • Related fields must have the same data type and field size and must contain the same kind of information. • The primary key in one table is usually linked with a matching field in the other table.  Fields related to an AutoNumber primary key field must be Number fields with the Long Integer Field Size.
STEPS TO CREATE LINK 1.Click the Database Tools tab. 2.Click the Relationships button. 3.Click the Show Table button. 4.Double-click the table(s) you want to add. 5.Click Close. 6.Click the related field in the first table and drag it to the related field in the second table. 7.Check the Enforce Referential Integrity option (optional). 8. Click Create.
Relating tables using PK and FK The primary key in the Employer table (EmployerID) is the common field that relates this table to the Position table. PositionID is the primary key in the Position table. The EmployerID field is a foreign key in this table. Primary keys can only have one occurrence in a table. Foreign keys may have multiple occurrences.
Modifying a Table  From the Order table  Delete the PlacedBy field  Move the BillingDate field to the end of the table  Insert the Paid as a new field between CustomerNum and InvoiceAmt (position) fields  data type: Yes/No  default value: No (means “unpaid”)  Add following data to each filed: 211, 201, paid (mark the check box using space bar), $703.50, 01/15/2001
Practice: Creating a DB  Barbara needs a database to track the coffee products offered by Valle Coffee. She asks you to create the database by completing the following:  In the initial Microsoft Access dialog box, click the blank Access database option button, and then click OK button. Click the Create button the new database.  YOUR LAST NAME DB file name  Display the Table window in Design view (if necessary), and then create a table using the table design shown in the next slide.
Practice: Creating a Table  Specify ProductCode as the primary key, and then save the table as Product.  Add the product records shown in next slide table to the Product table. (Hint: You must type the decimal point when entering the Price field values.) Field Name Data Type Description Field Properties ProductCode Text Primary Key Field size (4), Required: Yes CoffeeCode Text Foreign Key Field size (4) Price Currency Price for this product Decaf Text D if decaf, Null if regular Field size (1), Default Value: D BackOrdered Yes/No back-ordered from supplier? Default Value: No
Practice: Modifying a Table  Add a new field between the CoffeeCode and Price fields, using these properties;  Field Name: WeightCode  Data Type: Text  Description: foreign key  Field Size: 1  Move the Decaf field so that it appears between the WeightCode and Price fields. ProductCode CoffeeCode Price Decaf BackOrdered 2316 JRUM 8.99 Yes 9754 HAZL 40.00 D Yes 9309 COCO 9.99 D No
Practice: Updating a Table  Enter these WeightCode values for the three records: A for ProductCode 2316, A for ProductCode 9309, and E for ProductCode 9754.  Add a record to the Product datasheet with these field values:  ProductCode: 9729  CoffeeCode: COLS  WeightCode: E  Decaf: D  Price: 39.75  BackOrdered: Yes
Data Integrity (PK Rule)  No “null” value can be allowed.  No two records can have the same primary key.  No two CSUB students can have same ID number.  A PK can be “composite key”  Example on class web page  “Composite PK Example”  More than one field can be used as a PK (composite)  CSUB: student ID + SS#
Referential Integrity (FK Rule)  A field that connects one table logically with another table.  Exception example on class web page  “PK as FK” there are two tables…  Related table: Shipping Address table  Primary table: customer table
Importing External Access Table and Excel Worksheet  Barbara also wants you to include the Product and Order Detail tables from the FineFood database in the Restaurant database.  Download and Review design view of FineFood DB first
Importing External Access Table and Excel Worksheet (con’t)  And she wants you to include the Billing Address Excel worksheet as a Access table in the Restaurant database.  Before try to import the excel file, review it first  Use Excel column headings for Access table  PK: CustomerNum  Specify in the description area of Design View that CutomerNum is not only primary key of BillingAddress table but also a foreign key of Customer table.
Access is a relational database  Access allows you to form relationships between the tables; that’s why it’s called a relational database  The simplest way to create a relationship  Look for identical field names between tables.  Tables can be joined in three ways; one-to-one, one-to-many, and many-to-many.
An example of a one-to-many relationship The Employer table is related to the Position table via the common field EmployerID. The Employer table has one record for EmployerID value 10126. The Position table has two records.
A one-to-one relationship  A one-to-one relationship exists when one table has one record associated with only one record of another table.  As we saw from PK as FK database  Shipping Address table is an related table.  Primary table: customer table  Primary key is also foreign key: only Access
Using referential integrity  Referential integrity allows you to maintain the integrity and consistency between related tables.  If you choose to enforce referential integrity, you can insure that you will not have records that have no matching record in the primary table.  The rules associated with referential integrity specify that when you update or delete a record (PK) in the primary table, a matching record (FK) in the related record must be updated or deleted.
Use cascade update and cascade delete  In referential integrity, there are two options.  If you choose cascaded updates, making a change in a field that is common to two related tables will cause the update to be made in both tables.  If you delete a field that is common to two tables, the deletion will take place in both tables.  Enforcing Access Referential integrity Rules  Try Referential Integrity Example DB on the class web page.
Practice: Creating Relationship 1  Create a blank database (use any name you like) And then, import the three Excel Worksheets (Course, Instructor, and Membership) from the class web site into your Access database.  Define each imported table’s primary key using information below:  Course table: Class_Number  Instructor table: Employee_Number  Membership table: Member_Number
Practice: Creating Relationships 2  Establish relationship based on common fields.  And enforce referential integrity (apply both options) among three imported tables
What is an Access query?  You can create a query when you need ONLY a portion of the data form tables (or existing queries).  For example, you may only need to see customers who live in CA. The response would be to display only the records whose state field matches with CA.  Multiple tables or queries can be used.  Restrictions can be used  Comparison operators  The design view is used to specify the fields and records you want to see.
Creating a Sample Query  Kim Carpenter, the director of marketing at the Valle, wants a list of all restaurant customers so that her staff can call customers to check on their satisfaction with Valle coffee’s services and products. She wants to have only followings; CustomerName, City, State, OwnerName, and Phone.  Use restaurant 3 database  Save the query as First Customer List.
OrderNum CustomerNum Paid InvoiceAmt BillingDate 201 107 No 854.00 01/15/2001 OrderNum ProductCode Qty 201 2834 11 ProductCode CoffeeName Weight/Size Price Decaf 2301 Colombian Aged Crop 1 lb pkg 7.99 Billing Address Table Customer Table Order Table Order Detail Table Product Table CustomerNum CustomerName Street City State ZipCode OwnerName Phone FirstContact 000 Choi COB 105 CSUB CA 93311 Scott Choi 5348 09/20/2001 CustomerNum BillingName Street City State Zip 129 Sandy Lookout Restaurant PO Box 2800 Grandville MI 49468
More about a Query  When you use the query design window, you use Query By Example (QBE).  Do not include any unnecessary tables or queries in Design View of the query.  Otherwise, you have to deal with unexpected problems.  In your midterm, you will be penalized if you include unnecessary tables or queries.  Always use a primary table.  CustomerNum: Customer vs. BillingAddress  Restrictions can be used as well.
Creating Queries using Multiple Tables  Since there have been some major changes in the Restaurant database, Barbara wants to make sure that the database is reliable. In order to test the reliability of database query function, She wants you to generate a query. The query must include following fields: Order Number, Coffee Name, Quantity, Price, and Weight/Size.  Save as Test  Should select OrderNum from the Order table (primary table)
Querying and Sorting of multiple Tables  Barbara wants to have following information for the upcoming quarterly report: CustomerName, City, State, BillingDate, InvoiceAmt, Paid, and First Contact.  At same time, Barbara wants to sort the records by the InvoiceAmt field in ascending order.  Barbara also wants to move the Paid field between the State and BillingDate field.  Save as Customer Orders
Words begin or end with a: LIKE a* or LIKE *a Find between values: (NOT) BETWEEN 45000 AND 78000 Find exact match value: 1/10/2005 Expressions
Find an Exact Match  Barbara would like to have a list of all orders billed on 01/15/2001.  The list must include following fields; OrderNum, Paid, InvoiceAmt, BillingDate, CustomerName, State, OwnerName, and Phone  Save as Jan Orders
Using Like a*  Barbara wants to know a list of all Customer Names that begins with M. The list must include following fields; Customer Name, Order Number, First Contact and Billing Date. In addition, the Order Number must be sorted in ascending order.  Save as Customer Name Begins With M
Using Between ** and **  Barbara wants to know a list of all Product Code between 2465 and 2763. The list must include following fields; Product Code, Coffee Name and Price.  There should a space between number and word  Save as Product Code Between 2465 And 2763.
Using Greater than (>)  Barbara wants to know those records whose InvoiceAmt exceeds $2,000.  Use the Customer Orders query.  The query must include only following fields; Customer Name, Invoice Amount, and Billing Date.  Save as High Invoice Amounts
Using And and Or Operators The And condition. The Or condition.
Creating And and Or conditions in the design grid And conditions must be specified on the same line. Or conditions must be specified on different lines.
Using AND  Leonard asks Barbara for a list of orders billed on 01/15/2001 that are still unpaid. He wants to know which customers are slow in paying their invoices.  Use the Customer Orders query again and make sure that this query includes following fields; CustomerName, Paid, BillingDate, and InvoiceAmt.  01/15/2001 AND unpaid (No)  Save as Unpaid Jan Orders
Using OR  Leonard wants to determine which restaurant customers are most valuable to Valle Coffee. Specifically, he wants to see a list of those customers who have been placing orders for many years (specifically, first contact date - earlier than 01/01/1994: <=01/01/1994 ) OR who place orders for a substantial amount of money (greater than $2,000: >2000), so that he can call the customers personally and thank them for their business.
Using OR  Make sure that this query includes following fields; CustomerName, InvoiceAmt, and First Contact.  He also wants to have a sorted output in ascending order based on the customer name.  If you want, you can use the Customer Orders query again  Save as Top Customers
A calculated field in the query datasheet Expression Builder adds your calculated field to the query design grid. You can then assign it a name, which will display in query datasheet view when the query is run.
Use of “Build” Function
Performing Calculation  Leonard is considering adding a 2% late charge to the unpaid invoices. He only wants to include following fields; Customer Name, Paid, Billing Date, and Invoice Amount.  Set unpaid field to “No”
Performing Calculation  And he wants to know exactly what these charges would be. He wants to create a new field “Late Charge” right after InvoiceAmt field and then use it to calculate late charge.  Late charge formula: InvoiceAmt*0.02  Save as Unpaid With Late Charge
Using Aggregate Functions  Barbara prepares a report of Valle coffee’s restaurant business for Leonard on a regular basis. The information in the report should include a summary of the restaurant invoice statistics: the total invoice amount for all orders, the average invoice amount, and the number of orders (same as number of invoice amount). She asks you to create these statistics.
Using Aggregate Functions  She also wants you assign a new field as follows;  Total of Invoices ( total invoice amount for all orders)  Average of Invoices (average invoice amount)  Number of Orders (number of invoice amount)  Save as Invoice Statistics
Using Record Group Calculations  Barbara’s another report to Leonard also includes the same invoice statistics (total, average, and count). Because Valle Coffee sends invoices to its customers each month (Jan invoice, Feb Invoice, and March invoice), each invoice has the same billing date. Barbara asks you to display the invoice statistics for each month (billing date).  Grouping by each month
Using Record Group Calculations  Calculate statistics for groups of records  Average salary by the position  Number of employees in each department  Group By operator  Divides the selected records into groups based on the values in the specified field  Those records with the same value for the field are grouped together.  Save as By Billing Date
Query Practice 1  Download a database: “Roadrunner”  I would like to have a query that includes following fields; Employee Number, Instructor Last Name, Instructor First Name, Course Name and Time.  Save as Your Course Info.  I would like to have a query that ONLY includes the male members who live in Burbank using following fields; First Name, Last Name, Gender, City, and State.  Save as Males in Burbank.
Query Practice 2  I would like to know a list of all members whose last name begins with P using following fields; First Name, Last Name, City, and State.  Save as Last Names begin with P.
Query Practice 3  I would like to know ONLY the Employee Number, Instructor Last name, Instructor First name, and the Salary Amount for only those employees who make between $39,500 and $55,000. In addition, the resulting salaries must also be placed in order from high salary to low salaries.  Save as Between Salaries.
Query Practice 4  I would like to know the Class Number, Last Name, and Member Number for each member who has a class number greater than or equal to 8900. In addition, sort last names in ascending order.  Save as Greater than or equal to 8900.
Query Practice 5  I would like to know a list of all members whose last name that begins with A or a first name that begins with R including the following fields: First Name, Last Name, City, and State.  Save as Names with A or R.
Query Practice 6  I would like to know an instructor who teaches handball and students who are taking handball course. Following fields must be appear on the query: Instructor First Name, Instructor Last Name, Course Name, Member Last Name and Member First Name. In addition, the member last names should be sorted in alphabetical order.  Save as Handball Listing
Query Practice 7  I would like to know a whole list of the Instructor Last name, Instructor First name, and the Salary Amount. Since instructors have worked hard, I would like to increase their salary by 15%. So, I’d like to calculate 15% salary increase for each instructor.  Save as Salaries Increase
Query Practice 8  I would like to know the Sum, Average, Max. and Min. of employees salary (These four items must all appear in the same query).  Save as Salary Calculations  I would like to know the Sum, Average, Max. and Min. of employees salary based on Employee Type.  Save as Employee Type
Creating a Form  After Kim leaves for her staff meeting, Barbara asks you to create a form for the Customer table because the staff are not allowed to access the database directly. The staff members should be allowed only for entering data. But, using a form, the staff can work data easily in the table.  Download “Restaurant 3” database again.  Open Customer table to identify # of records (38)  Create using “Form Wizard”  Layout: Columnar & Style: International  Save the form as Test Form
Adding a Record into the Form  Add following information as a Record No.39 customer;  CustomerNum: 000  CustomerName: Your Last Name  Street, City, State, and ZipCode: Your Address  OwnerName: Your Full Name  Phone: Your Phone Number  FirstContact: 09/20/2001  A record No. 39 added to the Customer table (it’s has been altered).
Modifying a Form  Modify the Test form based on below requirements using the Design View of Form  Make sure that City, State, and Zip Code are on the same line  Title of field: Label box  Actual entry space: text box  In order to move both boxes together, place the cursor between LABEL and TEXT boxes. Then, the shape of cursor will be changed to a black colored hand.
Modifying a Form (con’t)  Put a space between words for followings:  CustomerName, OwnerName, and FirstContact  Change CustomerNum to Customer No  Change Phone to Phone Number  Add a label in the Form Header section in order to create a title of this form. The title (use label button from the Toolbox) for the form should be Customer Data Entry Form.  The font size of the title should be a minimum of 20 and the title must be centered.
Forms Practice  Create a form for the Membership Table from the Roadrunner database. Begin your form with the Wizard and then modify it so that:  Member Number is on the top line  Last Name and First Name is on the same line  Address is on a line by itself  City and State are on the same line  Class Number and Gender are on the same line  The labels for Member Number, Last Name, Address, City, and Class Number should all be lined up vertically with the same left border/margin
Forms Practice (con’t)  The labels for First Name, State, and Gender should all line up vertically with the same left border/margin.  You must also space out your fields and rows so that there is plenty of space around each field.  They should not be crowded together.  You should also add a label to your form in the Form Header section. The label (use label button)for your form should be Membership Data Entry Form.  The font size should be a minimum of 16 point font.  Your title must also be centered.
Forms Practice (con’t)  You will need to change the font color of your label text and the fill color for your label text so that your form label is easily viewable on your computer screen, given the style color/pattern that you selected for your background.  Save as Membership Data Entry Form.
Form and subform data  Notice in the following figure that the main form contains information about the employer whose ID is 10122.  The data in the subform are positions that this particular employer has available.  Also notice that you have two sets of navigation buttons. You can navigate the data for either form.  The outer navigation buttons apply to the main form  The inner navigation buttons apply to the subform
Creating a Main/Sub Form  Barbara wants you to create a form so that she can view the data for each customer and all the orders for the customer at the same time. The form must have following information: CustomerNum, CustomerName, OwnerName, OrderNum, Paid, InvoiceAmt, and BillingDate.  Use the Form Wizard.  Subform layout: Datasheet & Style: International  Save as Customer (main form) and Order (subform)
Creating an Advanced Report  Kim would like to have a more friendly and easy to read report for senior managers. She needs following fields from both Customer and Order tables:  CustomerNum, CustomerName, Phone, First Contact, OrderNum and InvoiceAmt  View by: Customer table, Group by: CustomerNum, and Sort by: OrderNum field in Ascending order, and Layout: Stepped  Modify your report…..so, look NICE!!  Save as Customer Orders
Creating Web-Enabled Information  Barbara feels that other employees in the company would benefit from gaining access to the Restaurant Database. Leonard asks whether the database can be made available to employees over the company network (I.e., Intranet). That way, employees could obtain company information using their desktop computers rather than using paper forms. Most employees, such as the customer representatives in the marketing department, do not need to access to the entire database, nor should they be able to make changes to the database objects.
Creating a Static Web Page  Leonard has asked you to create an HTML document for the Customer table. He wants this data to be available to customer representatives working outside the office. Leonard wants you to create static Web pages because the customer representatives need to view them only once a month to complete their monthly status reports.  Select the Customer table from Restaurant Database  File name: Customer  Open the table using any Internet Browser
Creating an Static Web Page  Easy to create and maintain  Stored outside the database  Simple to publish  Only reflect the state of the Customer table at the time it was created.  Does not allow continuous update because it’s not linked to the Customer table on which it is based.
Creating a Dynamic Web Page (Data Access page)  Barbara asks if it’s possible to create a dynamic Web page using the Customer table that her staff members can update using their browsers.  Use the Pages Objects  Save as Customer  A data access page is a dynamic HTML document.
Creating a Dynamic Web Page (Data Access page)  When you open a data access page, you are viewing current data from the data access page, then you can use the data access page to view or update the data in the database using a Web browser (at least MS Explorer version 5).  A data access page can be stored outside the database as separate HTML documents.  If a single table or query is the basis of the data access page, then you can use the data access page to update the data in the database.  However, if two or more related tables are the basis for the data access page, then you can only view the data (no update).
Importing an Html Document as an Access Table  Download and then open NewRest HTML document.  Close NewRest HTML document.  Import NewRest HTML document into Restaurant database.  Let the Access choose the primary key.  Save as Potential Customers
Importing and Exporting an XML Document  Download Loans XML document.  Universal way to transmit data because of the Internet  Import Loans XML document into Restaurant database.  Save as Loans XML  Export Customer table as an XML document

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HARJOT.ppt

  • 1. ICAI GHAZIABAD BRANCH OF CIRC Submitted By- Submitted to - Name- HARJOT SINGH Mr. Rohit Sharma Registration no.- NRO0515631 (ITT INCHARGE) Batch ID- ICITSSITT_GHAZIABAD_19
  • 4. INTRODUCTION  Microsoft Access is a well-known database management system produced by Microsoft and is part of the Microsoft 365 office suite. Microsoft Access combines Microsoft’s relational Jet Database Engine with software development tools and a graphic user interface (GUI). It was first released in November 1992, so it’s been around for a while. In the rapidly changing, fast- paced IT world, we can best describe a 30-year-old program as "venerable.“  Microsoft Access also has the distinction of being the first mass-market database program for Windows.  Microsoft Access enables business and enterprise users to manage data and analyze vast amounts of information efficiently. The program provides a blend of database functionality and programming capabilities for creating easy-to- navigate forms.  Microsoft Access is like Microsoft Excel in that you can store, edit, and view data. However, Access has much more to offer, as we are about to see.
  • 5. FEATURES OF MS ACCESS  Some of the key features of MS Access are:  User-Friendly Interface MS Access provides a user-friendly interface that allows you to create and manage databases using a drag-and- drop interface. This makes it easy to create tables, forms, queries, and reports without requiring extensive technical knowledge.  Customizable Templates MS Access includes a range of customizable templates that you can use as a starting point for your database. This includes templates for inventory management, customer management, project tracking, and more.  Powerful Query Designer MS Access includes a powerful query designer that allows you to extract specific data from tables based on user- defined criteria. This includes the ability to sort, filter, and aggregate data from multiple tables.  Integrated Reporting Tools MS Access includes integrated reporting tools that allow you to create professional-looking reports based on data from one or more tables. This includes the ability to create charts, graphs, and summaries.
  • 6.  Macros For Automation MS Access includes macros that allow you to automate common tasks in your database, such as opening forms and running queries. This can save time and increase efficiency.  Customizable Code MS Access allows you to write custom code using the Visual Basic for Applications (VBA) programming language. This allows you to create custom functions and automate complex tasks.  Collaboration Feature MS Access allows you to share your database with other users and control their access to the data. This includes the ability to assign specific permissions to individual users or groups.  Integration With Other Applications MS Access integrates with other applications in the Microsoft Office suite, such as Excel and Word. This allows you to import and export data, as well as generate reports and charts using data from multiple sources.  Overall, MS Access provides a range of features that make it easy to create and manage databases, with a user-friendly interface, powerful query and reporting tools, and the ability to automate tasks and collaborate with others.
  • 7. Access data (field) type Make certain the field type you select matches the data to be held in that field.
  • 8. Access data (field) type (con’t) Additional Access field types.
  • 9. How to create a table in MS Access 1. Click the Create tab. 2. Click Table. 3. Click the Click to Add field heading . A list of data types appears. See the table at the end of this lesson to learn more about your options. 4. Select the field type . When selecting a field type, select the smallest or shortest field that is required for your data. For example, don’t choose Large Number if you only need to store a 2-digit number. 5. Type a name for the field . To change the name of a field header, double-click the field header type the field name you want to use. 6. Repeat Steps 3-5 to add the remaining fields to your table. 7. When you’re finished adding fields, click the Close button and click Yes to save your changes. 8. Enter a name for your new table. 9. Click OK.
  • 10. Table structure A table has records (rows) and fields (columns). Fields have different types of data, such as text, numbers, dates, and hyperlinks. A record: Contains specific data, like information about a particular employee or a product.
  • 11. Table in datasheet view  What's a web datasheet view? A web datasheet view in an Access app displays online data arranged in rows and columns in a web browser. It can allow data edits or not, as you prefer. When you create a web datasheet view in Access, it opens in Design View, where you can do any of the following: Set the record source.  By default, tables and queries open in Datasheet view. In the Navigation Pane, right-click a table or query, and then click Open on the shortcut menu to open the table or query as a datasheet. When you apply specific formats to rows and columns or add a Total row, a datasheet can also serve as a simple report.
  • 12. Table in design view  Design view gives you a more detailed view of the structure of the form. You can see the Header, Detail, and Footer sections for the form. You cannot see the underlying data while you are making design changes; however, there are certain tasks you can perform more easily in Design view than in Layout view. While Datasheet view lets you work directly with the data in tables, Design view takes you behind the scenes to work with the table structure. In Design view you have much finer control over how the fields in your data are defined and validated. You can open a closed table in Design view with just a few clicks. This feature works the same in all modern versions of Microsoft Access: 2010, 2013, and 2016.
  • 13. The Query Design view window Fields used in the query are selected from the field list and added to the design grid. You can run the query at any time by clicking the Run button.
  • 14. Using Aggregate Functions Access has several Aggregate Functions that can be used to calculate various statistical information. Aggregate functions are specified in the Total row of the design grid. They can be assigned by clicking the Totals button on the Query Design toolbar.
  • 15. Reports  Reports are used to “Dress Up” or summarize your data.  Reports can be made from a Table or Query.  You can use a Wizard to create your reports or you can customize them to fit your needs.  You can specify sorting orders and you can also group data.
  • 16. Forms  Forms are used to customize your data entry screen.  Forms are created for the convenience of the user.  Forms are used to update Data Tables.  You can change locations of fields and colors very easily in the Design screen.
  • 17. HOW TO CREATE A REPORT  Open the table or query you want to use in your report.  Select the Create tab on the Ribbon.  Locate the Reports group, then click the Report command. Access will create a new report based on your object.  It's likely that some of your data will be located on the other side of the page break. To fix this, resize your fields. Simply select a field, then click and drag its edge until the field is the desired size. Repeat with additional fields until all of your fields fit.
  • 18. Preview your report before printing it Use the Print Preview option to see if the report is as you want it to be. If not, make your changes and use Print Preview again.
  • 19. HOW TO CREATE A FORM 1. In the Navigation pane, select the table you want to use to create a form. You do not need to open the table. 2. Select the Create tab, locate the Forms group, then click the Form command. 3. Your form will be created and opened in Layout view. 4. To save the form, click the Save command on the Quick Access Toolbar. When prompted, type a name for the form, then click OK.
  • 20. An example of a Form with subform The main form name appears in the title bar. The main form. The subform navigation bar. The main form navigation bar. The subform.
  • 21. Relationship of Main/Sub Form  To create a form based on two tables, a relationship between the two tables must be defined first.  Access Form Wizard automatically divide into main/subform format.  One (customer) – to – many (Order)  Primary table: Customer (main form)  Related table: Order (sub form)
  • 22. Form Wizard Form/Sub form dialog box Tables or queries used for the form and subform display here. Main form fields are shown here. Subform fields are shown here.
  • 23. Creating Relationships  Rules for Linking Two Tables • Linked fields should be (almost) identical. • Related fields must have the same data type and field size and must contain the same kind of information. • The primary key in one table is usually linked with a matching field in the other table.  Fields related to an AutoNumber primary key field must be Number fields with the Long Integer Field Size.
  • 24. STEPS TO CREATE LINK 1.Click the Database Tools tab. 2.Click the Relationships button. 3.Click the Show Table button. 4.Double-click the table(s) you want to add. 5.Click Close. 6.Click the related field in the first table and drag it to the related field in the second table. 7.Check the Enforce Referential Integrity option (optional). 8. Click Create.
  • 25. Relating tables using PK and FK The primary key in the Employer table (EmployerID) is the common field that relates this table to the Position table. PositionID is the primary key in the Position table. The EmployerID field is a foreign key in this table. Primary keys can only have one occurrence in a table. Foreign keys may have multiple occurrences.
  • 26. Modifying a Table  From the Order table  Delete the PlacedBy field  Move the BillingDate field to the end of the table  Insert the Paid as a new field between CustomerNum and InvoiceAmt (position) fields  data type: Yes/No  default value: No (means “unpaid”)  Add following data to each filed: 211, 201, paid (mark the check box using space bar), $703.50, 01/15/2001
  • 27. Practice: Creating a DB  Barbara needs a database to track the coffee products offered by Valle Coffee. She asks you to create the database by completing the following:  In the initial Microsoft Access dialog box, click the blank Access database option button, and then click OK button. Click the Create button the new database.  YOUR LAST NAME DB file name  Display the Table window in Design view (if necessary), and then create a table using the table design shown in the next slide.
  • 28. Practice: Creating a Table  Specify ProductCode as the primary key, and then save the table as Product.  Add the product records shown in next slide table to the Product table. (Hint: You must type the decimal point when entering the Price field values.) Field Name Data Type Description Field Properties ProductCode Text Primary Key Field size (4), Required: Yes CoffeeCode Text Foreign Key Field size (4) Price Currency Price for this product Decaf Text D if decaf, Null if regular Field size (1), Default Value: D BackOrdered Yes/No back-ordered from supplier? Default Value: No
  • 29. Practice: Modifying a Table  Add a new field between the CoffeeCode and Price fields, using these properties;  Field Name: WeightCode  Data Type: Text  Description: foreign key  Field Size: 1  Move the Decaf field so that it appears between the WeightCode and Price fields. ProductCode CoffeeCode Price Decaf BackOrdered 2316 JRUM 8.99 Yes 9754 HAZL 40.00 D Yes 9309 COCO 9.99 D No
  • 30. Practice: Updating a Table  Enter these WeightCode values for the three records: A for ProductCode 2316, A for ProductCode 9309, and E for ProductCode 9754.  Add a record to the Product datasheet with these field values:  ProductCode: 9729  CoffeeCode: COLS  WeightCode: E  Decaf: D  Price: 39.75  BackOrdered: Yes
  • 31. Data Integrity (PK Rule)  No “null” value can be allowed.  No two records can have the same primary key.  No two CSUB students can have same ID number.  A PK can be “composite key”  Example on class web page  “Composite PK Example”  More than one field can be used as a PK (composite)  CSUB: student ID + SS#
  • 32. Referential Integrity (FK Rule)  A field that connects one table logically with another table.  Exception example on class web page  “PK as FK” there are two tables…  Related table: Shipping Address table  Primary table: customer table
  • 33. Importing External Access Table and Excel Worksheet  Barbara also wants you to include the Product and Order Detail tables from the FineFood database in the Restaurant database.  Download and Review design view of FineFood DB first
  • 34. Importing External Access Table and Excel Worksheet (con’t)  And she wants you to include the Billing Address Excel worksheet as a Access table in the Restaurant database.  Before try to import the excel file, review it first  Use Excel column headings for Access table  PK: CustomerNum  Specify in the description area of Design View that CutomerNum is not only primary key of BillingAddress table but also a foreign key of Customer table.
  • 35. Access is a relational database  Access allows you to form relationships between the tables; that’s why it’s called a relational database  The simplest way to create a relationship  Look for identical field names between tables.  Tables can be joined in three ways; one-to-one, one-to-many, and many-to-many.
  • 36. An example of a one-to-many relationship The Employer table is related to the Position table via the common field EmployerID. The Employer table has one record for EmployerID value 10126. The Position table has two records.
  • 37. A one-to-one relationship  A one-to-one relationship exists when one table has one record associated with only one record of another table.  As we saw from PK as FK database  Shipping Address table is an related table.  Primary table: customer table  Primary key is also foreign key: only Access
  • 38. Using referential integrity  Referential integrity allows you to maintain the integrity and consistency between related tables.  If you choose to enforce referential integrity, you can insure that you will not have records that have no matching record in the primary table.  The rules associated with referential integrity specify that when you update or delete a record (PK) in the primary table, a matching record (FK) in the related record must be updated or deleted.
  • 39. Use cascade update and cascade delete  In referential integrity, there are two options.  If you choose cascaded updates, making a change in a field that is common to two related tables will cause the update to be made in both tables.  If you delete a field that is common to two tables, the deletion will take place in both tables.  Enforcing Access Referential integrity Rules  Try Referential Integrity Example DB on the class web page.
  • 40. Practice: Creating Relationship 1  Create a blank database (use any name you like) And then, import the three Excel Worksheets (Course, Instructor, and Membership) from the class web site into your Access database.  Define each imported table’s primary key using information below:  Course table: Class_Number  Instructor table: Employee_Number  Membership table: Member_Number
  • 41. Practice: Creating Relationships 2  Establish relationship based on common fields.  And enforce referential integrity (apply both options) among three imported tables
  • 42. What is an Access query?  You can create a query when you need ONLY a portion of the data form tables (or existing queries).  For example, you may only need to see customers who live in CA. The response would be to display only the records whose state field matches with CA.  Multiple tables or queries can be used.  Restrictions can be used  Comparison operators  The design view is used to specify the fields and records you want to see.
  • 43. Creating a Sample Query  Kim Carpenter, the director of marketing at the Valle, wants a list of all restaurant customers so that her staff can call customers to check on their satisfaction with Valle coffee’s services and products. She wants to have only followings; CustomerName, City, State, OwnerName, and Phone.  Use restaurant 3 database  Save the query as First Customer List.
  • 44. OrderNum CustomerNum Paid InvoiceAmt BillingDate 201 107 No 854.00 01/15/2001 OrderNum ProductCode Qty 201 2834 11 ProductCode CoffeeName Weight/Size Price Decaf 2301 Colombian Aged Crop 1 lb pkg 7.99 Billing Address Table Customer Table Order Table Order Detail Table Product Table CustomerNum CustomerName Street City State ZipCode OwnerName Phone FirstContact 000 Choi COB 105 CSUB CA 93311 Scott Choi 5348 09/20/2001 CustomerNum BillingName Street City State Zip 129 Sandy Lookout Restaurant PO Box 2800 Grandville MI 49468
  • 45. More about a Query  When you use the query design window, you use Query By Example (QBE).  Do not include any unnecessary tables or queries in Design View of the query.  Otherwise, you have to deal with unexpected problems.  In your midterm, you will be penalized if you include unnecessary tables or queries.  Always use a primary table.  CustomerNum: Customer vs. BillingAddress  Restrictions can be used as well.
  • 46. Creating Queries using Multiple Tables  Since there have been some major changes in the Restaurant database, Barbara wants to make sure that the database is reliable. In order to test the reliability of database query function, She wants you to generate a query. The query must include following fields: Order Number, Coffee Name, Quantity, Price, and Weight/Size.  Save as Test  Should select OrderNum from the Order table (primary table)
  • 47. Querying and Sorting of multiple Tables  Barbara wants to have following information for the upcoming quarterly report: CustomerName, City, State, BillingDate, InvoiceAmt, Paid, and First Contact.  At same time, Barbara wants to sort the records by the InvoiceAmt field in ascending order.  Barbara also wants to move the Paid field between the State and BillingDate field.  Save as Customer Orders
  • 48. Words begin or end with a: LIKE a* or LIKE *a Find between values: (NOT) BETWEEN 45000 AND 78000 Find exact match value: 1/10/2005 Expressions
  • 49. Find an Exact Match  Barbara would like to have a list of all orders billed on 01/15/2001.  The list must include following fields; OrderNum, Paid, InvoiceAmt, BillingDate, CustomerName, State, OwnerName, and Phone  Save as Jan Orders
  • 50. Using Like a*  Barbara wants to know a list of all Customer Names that begins with M. The list must include following fields; Customer Name, Order Number, First Contact and Billing Date. In addition, the Order Number must be sorted in ascending order.  Save as Customer Name Begins With M
  • 51. Using Between ** and **  Barbara wants to know a list of all Product Code between 2465 and 2763. The list must include following fields; Product Code, Coffee Name and Price.  There should a space between number and word  Save as Product Code Between 2465 And 2763.
  • 52. Using Greater than (>)  Barbara wants to know those records whose InvoiceAmt exceeds $2,000.  Use the Customer Orders query.  The query must include only following fields; Customer Name, Invoice Amount, and Billing Date.  Save as High Invoice Amounts
  • 53. Using And and Or Operators The And condition. The Or condition.
  • 54. Creating And and Or conditions in the design grid And conditions must be specified on the same line. Or conditions must be specified on different lines.
  • 55. Using AND  Leonard asks Barbara for a list of orders billed on 01/15/2001 that are still unpaid. He wants to know which customers are slow in paying their invoices.  Use the Customer Orders query again and make sure that this query includes following fields; CustomerName, Paid, BillingDate, and InvoiceAmt.  01/15/2001 AND unpaid (No)  Save as Unpaid Jan Orders
  • 56. Using OR  Leonard wants to determine which restaurant customers are most valuable to Valle Coffee. Specifically, he wants to see a list of those customers who have been placing orders for many years (specifically, first contact date - earlier than 01/01/1994: <=01/01/1994 ) OR who place orders for a substantial amount of money (greater than $2,000: >2000), so that he can call the customers personally and thank them for their business.
  • 57. Using OR  Make sure that this query includes following fields; CustomerName, InvoiceAmt, and First Contact.  He also wants to have a sorted output in ascending order based on the customer name.  If you want, you can use the Customer Orders query again  Save as Top Customers
  • 58. A calculated field in the query datasheet Expression Builder adds your calculated field to the query design grid. You can then assign it a name, which will display in query datasheet view when the query is run.
  • 59. Use of “Build” Function
  • 60. Performing Calculation  Leonard is considering adding a 2% late charge to the unpaid invoices. He only wants to include following fields; Customer Name, Paid, Billing Date, and Invoice Amount.  Set unpaid field to “No”
  • 61. Performing Calculation  And he wants to know exactly what these charges would be. He wants to create a new field “Late Charge” right after InvoiceAmt field and then use it to calculate late charge.  Late charge formula: InvoiceAmt*0.02  Save as Unpaid With Late Charge
  • 62. Using Aggregate Functions  Barbara prepares a report of Valle coffee’s restaurant business for Leonard on a regular basis. The information in the report should include a summary of the restaurant invoice statistics: the total invoice amount for all orders, the average invoice amount, and the number of orders (same as number of invoice amount). She asks you to create these statistics.
  • 63. Using Aggregate Functions  She also wants you assign a new field as follows;  Total of Invoices ( total invoice amount for all orders)  Average of Invoices (average invoice amount)  Number of Orders (number of invoice amount)  Save as Invoice Statistics
  • 64. Using Record Group Calculations  Barbara’s another report to Leonard also includes the same invoice statistics (total, average, and count). Because Valle Coffee sends invoices to its customers each month (Jan invoice, Feb Invoice, and March invoice), each invoice has the same billing date. Barbara asks you to display the invoice statistics for each month (billing date).  Grouping by each month
  • 65. Using Record Group Calculations  Calculate statistics for groups of records  Average salary by the position  Number of employees in each department  Group By operator  Divides the selected records into groups based on the values in the specified field  Those records with the same value for the field are grouped together.  Save as By Billing Date
  • 66. Query Practice 1  Download a database: “Roadrunner”  I would like to have a query that includes following fields; Employee Number, Instructor Last Name, Instructor First Name, Course Name and Time.  Save as Your Course Info.  I would like to have a query that ONLY includes the male members who live in Burbank using following fields; First Name, Last Name, Gender, City, and State.  Save as Males in Burbank.
  • 67. Query Practice 2  I would like to know a list of all members whose last name begins with P using following fields; First Name, Last Name, City, and State.  Save as Last Names begin with P.
  • 68. Query Practice 3  I would like to know ONLY the Employee Number, Instructor Last name, Instructor First name, and the Salary Amount for only those employees who make between $39,500 and $55,000. In addition, the resulting salaries must also be placed in order from high salary to low salaries.  Save as Between Salaries.
  • 69. Query Practice 4  I would like to know the Class Number, Last Name, and Member Number for each member who has a class number greater than or equal to 8900. In addition, sort last names in ascending order.  Save as Greater than or equal to 8900.
  • 70. Query Practice 5  I would like to know a list of all members whose last name that begins with A or a first name that begins with R including the following fields: First Name, Last Name, City, and State.  Save as Names with A or R.
  • 71. Query Practice 6  I would like to know an instructor who teaches handball and students who are taking handball course. Following fields must be appear on the query: Instructor First Name, Instructor Last Name, Course Name, Member Last Name and Member First Name. In addition, the member last names should be sorted in alphabetical order.  Save as Handball Listing
  • 72. Query Practice 7  I would like to know a whole list of the Instructor Last name, Instructor First name, and the Salary Amount. Since instructors have worked hard, I would like to increase their salary by 15%. So, I’d like to calculate 15% salary increase for each instructor.  Save as Salaries Increase
  • 73. Query Practice 8  I would like to know the Sum, Average, Max. and Min. of employees salary (These four items must all appear in the same query).  Save as Salary Calculations  I would like to know the Sum, Average, Max. and Min. of employees salary based on Employee Type.  Save as Employee Type
  • 74. Creating a Form  After Kim leaves for her staff meeting, Barbara asks you to create a form for the Customer table because the staff are not allowed to access the database directly. The staff members should be allowed only for entering data. But, using a form, the staff can work data easily in the table.  Download “Restaurant 3” database again.  Open Customer table to identify # of records (38)  Create using “Form Wizard”  Layout: Columnar & Style: International  Save the form as Test Form
  • 75. Adding a Record into the Form  Add following information as a Record No.39 customer;  CustomerNum: 000  CustomerName: Your Last Name  Street, City, State, and ZipCode: Your Address  OwnerName: Your Full Name  Phone: Your Phone Number  FirstContact: 09/20/2001  A record No. 39 added to the Customer table (it’s has been altered).
  • 76. Modifying a Form  Modify the Test form based on below requirements using the Design View of Form  Make sure that City, State, and Zip Code are on the same line  Title of field: Label box  Actual entry space: text box  In order to move both boxes together, place the cursor between LABEL and TEXT boxes. Then, the shape of cursor will be changed to a black colored hand.
  • 77. Modifying a Form (con’t)  Put a space between words for followings:  CustomerName, OwnerName, and FirstContact  Change CustomerNum to Customer No  Change Phone to Phone Number  Add a label in the Form Header section in order to create a title of this form. The title (use label button from the Toolbox) for the form should be Customer Data Entry Form.  The font size of the title should be a minimum of 20 and the title must be centered.
  • 78. Forms Practice  Create a form for the Membership Table from the Roadrunner database. Begin your form with the Wizard and then modify it so that:  Member Number is on the top line  Last Name and First Name is on the same line  Address is on a line by itself  City and State are on the same line  Class Number and Gender are on the same line  The labels for Member Number, Last Name, Address, City, and Class Number should all be lined up vertically with the same left border/margin
  • 79. Forms Practice (con’t)  The labels for First Name, State, and Gender should all line up vertically with the same left border/margin.  You must also space out your fields and rows so that there is plenty of space around each field.  They should not be crowded together.  You should also add a label to your form in the Form Header section. The label (use label button)for your form should be Membership Data Entry Form.  The font size should be a minimum of 16 point font.  Your title must also be centered.
  • 80. Forms Practice (con’t)  You will need to change the font color of your label text and the fill color for your label text so that your form label is easily viewable on your computer screen, given the style color/pattern that you selected for your background.  Save as Membership Data Entry Form.
  • 81. Form and subform data  Notice in the following figure that the main form contains information about the employer whose ID is 10122.  The data in the subform are positions that this particular employer has available.  Also notice that you have two sets of navigation buttons. You can navigate the data for either form.  The outer navigation buttons apply to the main form  The inner navigation buttons apply to the subform
  • 82. Creating a Main/Sub Form  Barbara wants you to create a form so that she can view the data for each customer and all the orders for the customer at the same time. The form must have following information: CustomerNum, CustomerName, OwnerName, OrderNum, Paid, InvoiceAmt, and BillingDate.  Use the Form Wizard.  Subform layout: Datasheet & Style: International  Save as Customer (main form) and Order (subform)
  • 83. Creating an Advanced Report  Kim would like to have a more friendly and easy to read report for senior managers. She needs following fields from both Customer and Order tables:  CustomerNum, CustomerName, Phone, First Contact, OrderNum and InvoiceAmt  View by: Customer table, Group by: CustomerNum, and Sort by: OrderNum field in Ascending order, and Layout: Stepped  Modify your report…..so, look NICE!!  Save as Customer Orders
  • 84. Creating Web-Enabled Information  Barbara feels that other employees in the company would benefit from gaining access to the Restaurant Database. Leonard asks whether the database can be made available to employees over the company network (I.e., Intranet). That way, employees could obtain company information using their desktop computers rather than using paper forms. Most employees, such as the customer representatives in the marketing department, do not need to access to the entire database, nor should they be able to make changes to the database objects.
  • 85. Creating a Static Web Page  Leonard has asked you to create an HTML document for the Customer table. He wants this data to be available to customer representatives working outside the office. Leonard wants you to create static Web pages because the customer representatives need to view them only once a month to complete their monthly status reports.  Select the Customer table from Restaurant Database  File name: Customer  Open the table using any Internet Browser
  • 86. Creating an Static Web Page  Easy to create and maintain  Stored outside the database  Simple to publish  Only reflect the state of the Customer table at the time it was created.  Does not allow continuous update because it’s not linked to the Customer table on which it is based.
  • 87. Creating a Dynamic Web Page (Data Access page)  Barbara asks if it’s possible to create a dynamic Web page using the Customer table that her staff members can update using their browsers.  Use the Pages Objects  Save as Customer  A data access page is a dynamic HTML document.
  • 88. Creating a Dynamic Web Page (Data Access page)  When you open a data access page, you are viewing current data from the data access page, then you can use the data access page to view or update the data in the database using a Web browser (at least MS Explorer version 5).  A data access page can be stored outside the database as separate HTML documents.  If a single table or query is the basis of the data access page, then you can use the data access page to update the data in the database.  However, if two or more related tables are the basis for the data access page, then you can only view the data (no update).
  • 89. Importing an Html Document as an Access Table  Download and then open NewRest HTML document.  Close NewRest HTML document.  Import NewRest HTML document into Restaurant database.  Let the Access choose the primary key.  Save as Potential Customers
  • 90. Importing and Exporting an XML Document  Download Loans XML document.  Universal way to transmit data because of the Internet  Import Loans XML document into Restaurant database.  Save as Loans XML  Export Customer table as an XML document