Finit solutions getting the most out of hfm process management and phased submissions

The Finit Solutions Series
Getting the Most out of HFM:
Process Management and ocess a age e t a d
Phased Submissions
December 15 2010December 15, 2010
Presented by Scott Sawers
www.finitsolutions.comwww.finitsolutions.com

Th Fi it S l ti S i
Getting the Most out of HFM: Process Management and Phased Submissions
About the presenter The Finit Solutions Series
About the presenter
Scott Sawers
ssawers@finitsolutions.com
• Finit’s HFM Co‐Director
• HFM Certified Consultant
(Oracle HFM 11 Certified
Implementation Specialist)
• HFM Design Architect,
specializing in conversions from
Enterprise to HFMEnterprise to HFM
• Has been implementing HFM
for over 5 years, from v 3.5 to
www.finitsolutions.com
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v 11.1.2

Ab t Fi it S l tiAbout Finit Solutions

Th Fi it S l ti S i
Th Fi it S l ti S i
Finit Introduction The Finit Solutions SeriesThe Finit Solutions Series
Finit Solutions specializes in consulting services in the Oracle Hyperion Enterprise
Performance Management Solutions suite of products:
Finit Introduction
Financial Consolidation
– Financial Management (HFM)
Hyperion Enterprise
Planning and Business Intelligence
– Planning
Essbase– Hyperion Enterprise
– Financial Close Management
– Disclosure Management
– Essbase
Integration
– Financial Data Quality Management
(FDM)
BI+ Reporting Tools
– Financial Reporting
( )
– Oracle Data Integrator (ODI)
– Data Integration Management (DIM)
– Other (EPMA, ERPi, etc)
– Smart View
– Web Analysis
– Essbase Excel Add‐in
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Other (EPMA, ERPi, etc)

Th Fi it S l ti S i
Interesting Facts About Finit The Finit Solutions Series
g
• Finit has been recognized by Inc. Magazine in 2008, 2009, and 2010 as one of the top 500
fastest growing private IT Services companies in the United States. Finit has also been
recognized for three years straight as one of the top 100 fastest growing privaterecognized for three years straight as one of the top 100 fastest growing private
companies in the greater Philadelphia area.
• Finit sits on the Oracle Customer Advisory Boards (CABs) for Hyperion Financial
Management (HFM), Hyperion Financial Quality Management (FDM), Hyperion Planning,
and Hyperion Enterprise.   The CABs are invitation‐only groups of Oracle Hyperion
customers and consulting partners that meet with Oracle product development and
strategy teams to discuss new functionality current issues and product roadmapsstrategy teams to discuss new functionality, current issues and product roadmaps.
• Finit is extremely active in the Oracle Applications User Group (OAUG ). Rob Cybulski, co‐
founder of Finit, is the HFM domain lead for the OAUG ‘s Special Interest Group.  Jay
h d l d f h ‘ lHampton, partner at Finit, is the FDM domain lead for the OAUG ‘s Special Interest Group
• Finit is an Oracle Platinum Partner.  This is the highest level of partnership with Oracle
that a consulting partner can attain.
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g p

Th Fi it S l ti S i
Th Fi it S l ti S i
Finit’s Client Service The Finit Solutions SeriesThe Finit Solutions Series
W t k li t i i l
Finit s Client Service
We take client service very seriously.
Our client service approach has led to 100%
customer satisfaction for every Finit client f y
(approximately 130).
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Th Fi it S l ti S i
Th Fi it S l ti S i
Some Finit Clients The Finit Solutions SeriesThe Finit Solutions Series
Some Finit Clients
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Th Fi it S l ti S i
Th Fi it S l ti S i
How to Ask a Question The Finit Solutions SeriesThe Finit Solutions Series
How to Ask a Question
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Process Management g
Overview

Th Fi it S l ti S i
Th Fi it S l ti S iOverview of this Session The Finit Solutions SeriesThe Finit Solutions Series
• Basic Process Management Functionality
• Validation accounts
Overview of this Session
• Validation accounts
• Entity hierarchies
Vi i R i L l St t• Viewing Review Level Status
• Phased Submissions
P / C– Pros / Cons
• Other functionality:
E il l t– Email alerts
– Taskflows
– Publishing vs Locking
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Publishing vs Locking

Th Fi it S l ti S i
Th Fi it S l ti S iBasic Functionality The Finit Solutions SeriesThe Finit Solutions Series
• What is Process Management?
P M i h bili l h
Basic Functionality
– Process Management is the ability to control the
review and approval process of financial data.
P M t– Process Management governs:
• Who can enter / review data
• What Scenarios / Accounts / Customs can be modified• What Scenarios / Accounts / Customs can be modified
• Where users can load data
• When users can load / review data/
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Th Fi it S l ti S i
• Terminology
Process Unit: The combination of data for a given
Basic Functionality
– Process Unit: The combination of data for a given
scenario, period, year, and entity.
• E g ‐ Actual December 2010 PennsylvaniaE.g. Actual, December, 2010, Pennsylvania
– Review Levels: The status of the process unit.
• E.g. ‐ Review Level 1, Review Level 2, Submitted, et al.E.g. Review Level 1, Review Level 2, Submitted, et al.
– Promotion: The act of moving a process unit up to a
higher level for review upon completion of one’s tasks.g p p
• E.g. – I promote my process unit from Review Level 1 to
Review Level 2. I am now prohibited from modifying the
it
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process unit.

Th Fi it S l ti S i
• Terminology (cont.)
R j i Th f i i d
Basic Functionality
– Rejection: The act of moving a process unit down to a
previous level for corrections or additional work.
• E g My manager rejects my process unit from Review Level• E.g. ‐ My manager rejects my process unit from Review Level
2 back to Review Level 1 so I can correct a mistake she found.
– Validations: HFM can be set up with criteria that must a dat o s ca be set up t c te a t at ust
be met before a process unit can be promoted.
• E.g. ‐ An entity’s balance sheet must balance or the process
unit cannot be promoted.
– Process Control: The module used to perform these
i
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actions.

Th Fi it S l ti S i
• Security roles are based on responsibilities
E If I dif d t t R i L l 1 I d th l f
Basic Functionality
• E.g. ‐ If I modify data at Review Level 1, I need the role of
Reviewer 1 within Shared Services
• Security class access dictates to what classes your• Security class access dictates to what classes your
rights apply
• E g ‐ Continuing with the example above if I have ‘ALL’• E.g. ‐ Continuing with the example above, if I have ALL
access to PA, I can modify PA at Review Level 1 ONLY. I can
view data at all levels above Review Level 1.
• E.g. ‐ If I have ‘PROMOTE’ access to EAST and the roles
Reviewers 1 & 2, I can promote EAST from Review Level 1 to
Review Level 2 or 3, at which point I can only view the data.
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Review Level 2 or 3, at which point I can only view the data.

Th Fi it S l ti S i
• Application setup items
Metadata attribute of the scenario dimension (Y/N/A)
Basic Functionality
– Metadata attribute of the scenario dimension (Y/N/A)
• “A” refers to alerts (to be discussed later as an optional item)
Validation account can be used (and is encouraged)– Validation account can be used (and is encouraged)
• Defined in the App Settings
• HFM will look to this validation account, which must beHFM will look to this validation account, which must be
exactly zero at <Entity Curr Total>, before promotion is
allowed.
• If multiple validations are desired, individual accounts are
created and aggregate to a parent validation account, which
is defined in the App Settings.
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pp g

Th Fi it S l ti S i
Th Fi it S l ti S iValidation Accounts The Finit Solutions SeriesThe Finit Solutions Series
• Example of validation accounts:
Validation Accounts
• “Fail” is defined in the App SettingsFail is defined in the App Settings
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Th Fi it S l ti S i
Th Fi it S l ti S iValidation Accounts The Finit Solutions SeriesThe Finit Solutions SeriesValidation Accounts
• HFM Rules calculate these validation accountsHFM Rules calculate these validation accounts
– FlashSalesEntry measures whether this was entered
OutOfBal measures our balance sheet balancing– OutOfBal measures our balance sheet balancing
– The RollChecks measure our rollforward details
All t b tl 0 th t ‘F il’ i tl 0
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• All must be exactly 0 so that ‘Fail’ is exactly 0

Th Fi it S l ti S i
Th Fi it S l ti S iEntity Hierarchies The Finit Solutions SeriesThe Finit Solutions Series
• If an entity exists in multiple hierarchies,
performing a Process Management action (such
Entity Hierarchies
performing a Process Management action (such
as promoting or rejecting) on the entity performs
the same action on that entity in all hierarchiesthe same action on that entity in all hierarchies
• A parent entity cannot be at a higher review level
h f h ldthan any of its children
– E.g. ‐ If entity PA is at Review Level 1, its parent ‘East’
b h h h lcannot be any higher than Review Level 1
• Complexity arises if validation points are parent,
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rather than base, entities

Th Fi it S l ti S i
Th Fi it S l ti S iViewing Review Level Status The Finit Solutions SeriesThe Finit Solutions Series
• Several methods to review an entity’s status:
Fil i h P C l
Viewing Review Level Status
– Filtering on the Process Control screen
– Data grid
– SmartView ad hoc spreadsheet
– Financial Reporting report
• Useful for an Admin for a quick snapshot of
progress during the close.
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P M t DProcess Management Demo

Ph d S b i iPhased Submissions

Th Fi it S l ti S i
Th Fi it S l ti S iPhased Submissions The Finit Solutions SeriesThe Finit Solutions Series
• What are Phased Submissions and how do they
relate to Process Management?
Phased Submissions
relate to Process Management?
– An optional enhancement of Process Management
ll f b l d– Allow for process management to be applied to
different components of a single scenario at different
times in an effort to mirror the current close cycletimes in an effort to mirror the current close cycle
– Permit one Phase to be promoted (such as Trial
Balance data) so that numbers can’t change whileBalance data) so that numbers can t change while
leaving the next Phase (such as Supplemental data)
open for input, all within the same scenario.
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p p

Th Fi it S l ti S i
• Terminology
SubmissionGroups: Phases are divided into Groups of
Phased Submissions
– SubmissionGroups: Phases are divided into Groups of
members in the phased dimension.
– Manage Submission Phases– Manage Submission Phases
• This module in HFM controls what Groups are attached to
which phases
• Under Data Tasks when Phased Submissions are enabled
• Can be customized by period
– E.g. if quarters have additional submissions that non‐quarters do
not.
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Th Fi it S l ti S i
• Terminology (cont.)
I hi l
Phased Submissions
– In this example:
• The FlashSales account is Group 1
• Trial Balance accounts are Group 2• Trial Balance accounts are Group 2
• Supplemental data accounts (rollforwards) are Group 3
– EnablePhasesFor…EnablePhasesFor…
• Accounts: This application setting indicates that Phases will be
grouped by Accounts.
• Custom1: This application setting indicates that phases will be
grouped by Custom 1.
– E.g. Rollforwards are being tracked in Custom 1. The EndBal member
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E.g. Rollforwards are being tracked in Custom 1. The EndBal member
is Group 1 whereas activity members are Group 2.

Th Fi it S l ti S i
Th Fi it S l ti S iPhased Submissions ‐ Pros The Finit Solutions SeriesThe Finit Solutions Series
• If certain components of the monthly close are
due at different times an entity can promote in
Phased Submissions Pros
due at different times, an entity can promote in
stages rather than all at once.
d d d l k• Fewer scenarios are needed to separate and lock
down submissions
– E.g. Flash Sales data is needed on Day 1 but Actual
trial balance data still needs to be loaded. Without
t h t i ld b d dseparate phases, two scenarios would be needed.
• An entity’s progression through the close is easier
i b i i h f h h
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to monitor by reviewing the status of each phase.

Th Fi it S l ti S i
Th Fi it S l ti S iPhased Submissions ‐ Cons The Finit Solutions SeriesThe Finit Solutions Series
• App Settings, metadata, and rules involve more
steps to implement
Phased Submissions Cons
steps to implement.
• Users will have a steeper learning curve.
• Users must repeat certain processes for each
phase.
• Automated opening / closing of the period can
not be done using Taskflows with Phased g
Submissions.
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Th Fi it S l ti S i
• Security cannot be assigned by phase
E O b i Ph 1 f
Phased Submissions
– E.g. One user cannot be given access to Phase 1 of
Actual without also having the same access to Phase 2
of Actualof Actual.
– However, security classes can be applied to different
members in a dimensionmembers in a dimension.
• E.g. Trial balance data could load to a Custom dimension
member to which the DataLoader ID has ALL access.
• Rollforward data could load to a Custom dimension member
to which the DataLoader ID has only READ access if this user
should not load rollforward details
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should not load rollforward details.

Th Fi it S l ti S i
• Application setup items
A S i i di h di i ( ) hi h
Phased Submissions
– App Settings must indicate the dimension(s) to which
the phases apply (most common are Account and
Customs)Customs)
– Scenario dimension contains the ‘Phased Submission
Start Year’ attributeStart Year attribute
• Years prior to the Phased Submission Start Year will show
Process Management status in Phase 1.
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Ph d S b i i DPhased Submissions Demo

Oth F ti litOther Functionality

Th Fi it S l ti S i
Th Fi it S l ti S iOther Functionality The Finit Solutions SeriesThe Finit Solutions Series
• Taskflows
C b d f i i
Other Functionality
– Can be used for starting process units
– Only effective without Phased Submissions
• Email alerting
– Notify reviewer when process unit is promoted
– Limited customization of email, limited ability to
restrict who gets emails
• Publishing vs Locking
– Publishing does not ‘lock’ cells from Admins
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g

Q ti & AQuestions & Answers

Future Webinars and Contact
Information

Th Fi it S l ti S i
Th Fi it S l ti S i
Upcoming Webinars The Finit Solutions SeriesThe Finit Solutions Series
Getting the Most out of Financial Reporting: Tips and Tricks
Upcoming Webinars
On January 12th,  you will learn tips and tricks for taking full advantage of
Financial Reporting’s features and functionality.  There will also be
demonstrations of more complex and lesser‐known features.
Getting the Most out of EPM: EPMA Overview / Demo
On February 16th, you will learn about Enterprise Performance ManagementOn February 16th,  you will learn about Enterprise Performance Management
Architect (EPMA).  This session will include an overview of the tool and a
demonstration of its functionality.
To register, or to view past sessions, go to:
www.finitsolutions.com/Insights_Webcast.html
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Th Fi it S l ti S i
Th Fi it S l ti S i
Finit Contacts The Finit Solutions SeriesThe Finit Solutions Series
Q ti ?
Finit Contacts
Scott Sawers
Questions? ssawers@finitsolutions.com
610.565.5412
Email or call for the:
– Slides
Ed DeLise
edelise@finitsolutions.com
678.296.3611Slides
– Recording Joe Mizerk
jmizerk@finitsolutions.com
919.349.5029
insights@finitsolutions.com
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Finit solutions getting the most out of hfm process management and phased submissions

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