Digimap - Copyright and Terms of use
- 2. Licensed Data versus OpenData
• All map data in Digimap OS Collection is created and supplied
by Ordnance Survey, Britain’s national mapping agency.
– Data only covers England, Scotland and Wales
– Northern Ireland has it’s own Ordnance Survey of Northern Ireland (also
known as Land and Property Services)
• Today covers the terms and conditions of Licensed Data.
• Some OS map products also available under the OS
OpenData scheme.
– covered by a different licence, the OpenGovernment licence (OGL)
– Commercial use permitted
– http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/
• There is no overlap. Data are either covered by the Digimap
licence or the OpenGovernment Licence.
- 3. How do I know if it’s Licensed Data or OpenData?
• Roam:
– Information is available in the Map
Information panel
• Data Download:
– Find out in Product Information boxes
– Click on Info next to product name in
Select Data panel
– Text file sent with each download
detailing which licence covers each data
product
- 4. Licence Agreements Structure
• Master Agreement between OS and Jisc Collections
• Sub-Licence Agreement between Jisc Collections
and the Institution
– Rights, responsibilities and obligations on the Subscribing
Institution
• End User Licence Agreement (EULA) between end
users and Ordnance Survey
– Rights, responsibilities and obligations on the end user
• The licence runs until 31 July 2016
- 5. What is the End User Licence Agreement (EULA)?
• The EULA contains the terms and conditions
under which every user of the data is bound
• Users accept the terms of the EULA on each
access
• View the full agreement, along with FAQs, on
Digimap Resource Centre:
– http://digimap.edina.ac.uk/webhelp/digimapsupport/
access/licence_agreements.htm
• FAQs are updated when the
need arises
- 6. Who can use the Licensed Data?
• Authorised User – an individual who:
– is authorised by an institution to have access to its
information services via Secure Authentication
– has completed EDINA’s registration process for the
Digimap service and has accepted the terms of the
licence AND is:
• a current student,
• member of staff (whether permanent, temporary or retired)
• consultant or contractor of the Institution who is employed
for purposes of teaching or undertaking research
• Note there are qualifications of this definition…
- 7. Qualifications
• Users do not quality as Authorised Users for the duration of
extended periods abroad (extended period is more than one
academic term).
• Students and staff members registered at an overseas
campus do not qualify as Authorised Users (but will qualify
for the duration of any period spent studying in the UK at that
institution).
• Consultants or contractors only qualify for the period
necessary to fulfil the teaching or research for which they
were engaged.
- 8. Some clarifications…
• Distance learning students only qualify as Authorised
Users if they are in the UK.
• Institutions must decide whether an individual is
eligible for “membership” status at that institution
and issue authorisation credentials accordingly.
• If your institution won’t vouch for you and issue you
with login details, you cannot become an Authorised
User.
• You automatically cease to be an Authorised User
when you leave the UK.
- 9. Permitted uses
• Educational Use:
– teaching, learning, academic and sponsored research
and/or private study (includes distance learning from
within the UK, not from overseas)
• Limited Administrative Use:
– publish mapping images in promotional literature or
web, to show campus location/extent, event locations,
directions, promote subscription to Digimap service
– Incorporate mapping images in Youtube videos, for
demonstration or promotion of the service
- 10. What can I do with the Licensed Data?
Note: this is not exhaustive! Contact EDINA if in any doubt
that your proposed use of the OS data is permitted.
• Incorporate the data into academic works,
presentation materials, research works and teaching
materials
• Publish maps in journals (no size limits specified);
images must be no larger than necessary to fulfil the
purpose of the map
• Display, view, interrogate, manipulate, modify, search
and otherwise use the Licensed Data
• Print copies of the Licensed Data
- 11. What can I do with the Licensed Data?
• Download and store data to any Device (EULA section
3.1)
• Share:
– copies with other authorised users (same and different
institutions) (EULA section 3.1.3)
– supply copies to and receive from PSMA (England &
Wales) or OSMA (Scotland) members (EULA section 4)
• Create a Navigational Product/Service as part of your
course provided the resultant service is only available
to Authorised Users for the current academic year
(EULA section 3.4)
• Deposit electronic copies of maps in institutional
repositories (EULA section 3.2 and 3.3.5)
- 12. Publishing Maps
• On paper and in electronic form, including on the Web
• Provided mapping images are:
– in raster format only
– not georeferenced
– no larger than necessary
– include additional information
• And provided that:
– adequate steps taken to ensure third parties cannot access, use
and extract any OS data from such materials
• Social media
– you can post map images to Twitter and YouTube, but not
Facebook
• Books
– require separate licence
- 13. Vector vs Raster
From the End User Licence Agreement definitions:
• Raster Format/Image
– means a mapping image made up of millions of individual pixels in
a grid, where the information stored within each pixel corresponds
to the colour or value of that pixel only.
– Otherwise known as a bitmap and/or a static map image, a raster
image has no 'intelligence‘, has no relation to the adjacent pixels.
• Vector Format/Image
– means a representation of the mapping made up of individual,
geographic or cartographic features comprising points, lines, areas
and attributes, (including cartographic text), relating to the real
world.
– In contrast to a Raster Image, vector data is a flexible and
intelligent form of data which can be edited, modified and scaled
without affecting the basic feature itself.
- 15. Sharing Data
• You may share data with other Authorised Users
– from your institution and other institutions
• You are obliged to keep a written record of:
– the names and addresses of the receiving/supplying
party
– what Ordnance Survey Licensed Data was received /
supplied
– when the Ordnance Survey Licensed Data was
received /supplied
– if asked, you will need to provide your records.
• Must NOT share Points of Interest data
- 16. Can I supply data to my research sponsors?
• Commercial sponsor
– can supply final report with any map images, not
data (unless the sponsor has a licence from OS for
the same data for non-commercial purposes)
• Government department
– can share data if they are members of Public
Sector Mapping Agreement/One Scotland
Mapping Agreement (PSMA/OSMA) and are
licensed for same map products for same area
- 17. What are your obligations?
• Keep login details secure and confidential, do
not share
• Keep data secure and not publicly accessible
• Keep records of distribution
• Acknowledge use of the Licensed Data
- 18. Copyright Acknowledgement
• Include acknowledgement in any display or
publication:
– © Crown Copyright and database rights [insert date].
Ordnance Survey (Digimap Licence)
• For example: © Crown Copyright and database
rights 2015. Ordnance Survey (Digimap Licence)
• NOTE: the above acknowledgement is automatically
included on all maps printed from Roam
- 20. Citations
• Check your
download file for
citations text file
• Users can copy and
paste citation
information
• One entry for each
map product
• image shows OS
MasterMap
Topography
Citation tool available to create citations:
http://edina.ac.uk/projects/sharegeo/Citation/Tool/services.ht
ml
- 22. What are the restrictions?
• No commercial use
• Check EULA sections 5.1 and 5.2 and their sub-clauses for
specific restrictions
• Users cannot create campus maps for web and mobile
devices that contain georeferenced data
• Cannot publish electronically maps that contain vector
data (e.g. Roam maps produced from vector data) that
will be accessible by non Authorised Users
• No use of OS data in mobile applications unless for
Educational Navigation Product/Service – restrictions
apply. Check section 3.4 of EULA
• No use of OS data where there is paid for or free
advertising
- 23. Points of Interest data
• Additional
acknowledgement required:
– This material includes data
licensed from PointX©
Database Right/Copyright
[year of supply or date of
publication]
• Licence states:
– not to be used for any form
of sales, market research
etc,
– or geocoding or correcting
any gazetteers or address
lists
– cannot share with anyone
- 24. Liability
• Users have unlimited liability for infringements
of IPR, whether
– by the user or
– by someone else as a result of the user’s failure to
comply with the obligations imposed by the licence
• Derived data:
– rules applying to Licensed Data also apply to data
derived from Licensed Data.
- 25. Termination of licence
• If licence is suspended, terminated, or expires:
– Must immediately cease accessing/using Digimap
– Within 7 days must destroy data in your possession
– Within 7 days must remove any Educational Navigation
Products/Services that you have developed
• Can retain:
– Printed copies of materials
– Printed screenshots of Educational Navigation
Products/Services
– Mapping images embedded within electronic copies of
materials or educational navigation products (must be
raster, not georeferenced)
- 26. For support staff – institution’s responsibilities
• Data security requirements – outlined in Schedule 3 of OS Institutional Sub-
Licence. http://www.jisc-
collections.ac.uk/Catalogue/Agreements/YearlyAgreements/2075
• Defines roles for Site Representative and Responsible Officers for Data
Security
In summary:
• Ensure no unauthorised access to the Digimap service takes place
• Ensure no unauthorised access to the Licensed Data takes place
• Nominate:
– a site representative who will be the main point of contact
– a Responsible Officer for Data Security and Deputy
• Communicate any actual or possible licence breaches to EDINA
• In the event of licence breaches, investigate and instigate disciplinary
procedures
- 27. Licence breaches
• Established set of procedures once an “incident” has
been identified. Includes timescales – must be resolved
within 6 weeks
• Details given in Security Appendix 3 of Sub-licence.
• User related or Institution related
– Example of User-related incident might be a single user
sharing their password with friends or sharing data they’ve
downloaded with others who are not Authorised Users
– Example of Institution-related incident might be a
systematic failure of the institution to terminate access
once individuals cease to be members of the institution
(e.g. terminating graduate accounts)
- 28. Historic, Geology, Marine and Environment Digimap
• Terms are very similar for these four Collections
• Different from OS Collection
• Rights chain remains the same:
– Data Provider licenses to Jisc Collections
– Jisc Collections licenses to Subscribing/Authorised
Institution
– Individual users agree to stick to the terms of the sub-
licence
– NO EULA for these Collections
- 29. Authorised Users of Other Collections
• Concept of Authorised User remains key
– Definition varies slightly between Collections
– Walk-in users permitted
– Marine Digimap does NOT permit users overseas to be
Authorised Users
• Licences are generally less specific than the Ordnance
Survey licence
– More grey areas
– There are positives and negatives about this!
- 30. Permitted Uses of Other Collections’ Data
Permitted uses include:
• Save and print
• Incorporate in Academic Works and other documents
• Display, download, print for promotion work
• Use at conferences, seminars, training courses
– except commercial CPD run by the institution
• Use in materials for training Authorised Users
• Use in PGCE courses (but not grant access to school
pupils)
• Deposit in perpetuity in Jorum and local/library
academic repositories
- 31. Responsibilities under Other Collections Licences
Subscribing Institutions have responsibilities and
obligations
Two broad categories:
• Security
– Issuing passwords appropriately
– Maintaining password security as far as is possible
– Secure networks and data storage
• Reporting and assisting
– Assisting in monitoring compliance with licences
– Documenting breaches of licence
– Keeping records where appropriate
- 32. Where can I get support?
• Full text and FAQs on licence agreements:
– http://digimap.edina.ac.uk/webhelp/digimapsuppor
t/about.htm#access/licence_agreements.htm
• Digimap chat facility on all help pages
• Our help desk:
– edina@ed.ac.uk
– 0131 650 3302