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eBMS Business Management Systems

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Aggie Baranda
Aggie Baranda

The eBMS cloud-based management platform is nimble enough to wrap around your business processes – whatever its shape or size. Find out more: www.ebms.com.au

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www.ebms.com.au Business management made easy
www.ebms.com.au Are you boxed in by your current management systems? Are you limited by the following frustrations: Too reliant on Spreadsheets SharePoint sites driving you nuts Too many ‘silo solutions’ Old inflexible legacy systems or databases Unique processes which you would like to automate Budget constraints
www.ebms.com.au The business management system that doesn’t box you in. Our cloud-based management platform is nimble enough to wrap around your business processes – whatever its shape or size.
www.ebms.com.au What’s in it for you? Fast ROI & benefit realisation Longer lifecycle Flexible reporting & workflow Easy to scale up Easy integration Lower cost due to ‘self maintenance model’ & DIY Easy to manage and maintain Everything in one place Meeting your specific needs
www.ebms.com.au Thinking outside the box. Developing systems that are mobile and easy to configure, but do not carry an expensive price tag. At the end you can expect an ability to:  Load multiple data sets via web forms  Create your own data capturing forms (DIY)  Design & display data in real time dashboards  Offer ‘best fit’ continuous improvement  Workflow, alerts, escalations  Auto loading of data feeds from multiple sources  Lower support fees due to ‘self service model’
www.ebms.com.au System technology to create X Incident Management X Tender, quotation & contract X Vendor management X Risk & opportunity X Human resource X Training & development X Safety & incidents X Job Management X Quality Control X Application forms X Grant funding management X Building survey & maintenance X Automate council specific processes X Fleet management X Induction management Customised Tools & Solutions
www.ebms.com.au How we do it? Step1: We offer you our platform technology which is feature rich and nimble enough to optimise and streamline your business processes. X SQL database X Branded navigation portals X Automatic business rule scheduler X Calendar integration X Permission based security X Document and policy library X Dashboard & drill down Reporting X Real time data management X Tailored data forms X Effective & flexible workflow X Email integration X Versatility of data integration X Clear audit trail X Fully customisable ‘way of work’ X Automated reminders X Dynamic ‘parent & child’ data relationships X Drag & Drop configuration
www.ebms.com.au How we do it? Step2: We then shape it around your unique requirements Our platform is like playdough. We can shape and configure it around your exact data capturing, management and reporting needs, helping you to drive outcomes, achieve compliance and gain more control.
www.ebms.com.au We configure…. Not code…. So easy, you can do it too  The ‘Playdough’ effect ?
www.ebms.com.au 40% baseline improvement in: XCompliance XEfficiency XCollaboration Businesses who choose eBMS can expect an estimated
www.ebms.com.au Key Features: There is a wide variety of ways to configure automated email communication in order to drive the correct action management e.g. notifications, reminders, sign-offs. 01. Automated reminders & communication Use easy to understand “Report Creator” to build your own portfolio of reports, including “drill- down”, charting and dashboards, giving you management information on your finger tips. 02. Flexible Dashboard and Tabular Reporting Get the right people to view and perform the right actions. 03. Internal security & user profiles
www.ebms.com.au Our system can be configured to meet your unique workflow objectives. This leads to better control and compliance. 04. Effective workflow & sign-offs We understand the importance of enabling someone else to do the work of an absent colleague. The eBMS Platform allows any selected user to take on the system identity of a person who is absent. Built-in audit logging will record the actual user and the assumed identity separately for the management of security. 05. Management of absence and substitutions Get the right people to do permissions, approvals and escalations. For more rigid department structures, we can accurately reflect the structure and roles of people. 06. Hierarchical department structures
www.ebms.com.au These include a number of possibilities, e.g.: X Set standards X Conduct induction & training X ‘“Learn as you go” options. 07. Video and information buttons You dream it, we configure it by offering you unprecedented configuration capabilities through the use of X Drag & Drop Configuration tool (ideal for self service capabilities ) X Dynamic ‘parent & child’ database relationships 08. Easy to use & configure templates for data capturing
www.ebms.com.au Simply press a button and documents will be created based on set templates and layout formats – no need to retype information already captured in eBMS platform. Benefits include: X Better management of document retention and version control X Faster production of contracts X More focus on higher value activities X Reduced clerical errors X Increased visibility through peer and expert reviews 10. Document assembly Use easy to use functionality to export data into various file formats enabling you to use it for external use e.g. slide presentations, spreadsheet modelling, etc 09. Export to Excel, PDF, MS Word, PNG, CSV
www.ebms.com.au This is a library to store your key policy and other documents for quick referencing. There are a variety of ways to attach documents to your records which will ensure better case management. 12. Inbuilt policy and document library MailMerge is a feature that allows for the population of a template document with information related to the recipient of a document. With eBMS MailMerge, users can populate a template with data from their platform. 11. MailMerge The capability for users external to the eBMS Platform (i.e. who does not have a username & password) to access and complete data entry activities e.g. logging incidents, lodging application forms, submitting complaints, etc 13. Public Forms
www.ebms.com.au Users can send the email that needs to be logged to a particular email address. The email will automatically be received by the eBMS platform and logged in. The benefits of this are: X Reduction of double handling and manual data entry X All email communications can be kept in a centralised location X If someone is absent, another user can view the communication history and complete the work 14. Email capture against records Adding policy and ‘the reasons why’ embedded in your data capturing forms will help users to gain better clarity on performing their tasks. It helps them to stay compliant and it will help managers to implement policies with greater success. 13. Policy embedded in templates
www.ebms.com.au Automated activities can be triggered through our scheduler or at the push of a button. This allows you to: X Activate automated reminders and notifications X Alter content within records X Import and export data X Add records X Raise record priority 15. Automated business rules The platform is intelligent and intuitive. It includes an advanced formula engine, supporting Excel functionality. Sophisticated behaviour can be attached to many aspects of forms. Behaviours can be triggered from form interaction or scheduled events. 16. Advanced formula creation
www.ebms.com.au Easy to use with own ‘Look & Feel’ Complete customisation around your processes flows Start with one solution and add over time as your needs unfold Your own look & feel with maximum scalability
www.ebms.com.au Easy to use templates for data capturing ‘You dream it, we configure it’ Collapsible forms - more user friendly With dynamic parent & child relationships
www.ebms.com.au Flexible Reporting & Workflow The interrogation of data is quick and easy Charting of data in customised management dashboards We customise your workflow needs to best fit your organisation
www.ebms.com.au Users can build their own selection of reports – Including ‘drill-down’ & Charting Reports Grouping of data for improved “drill down” Various profile reports which is quick and easy to design by the user. Once designed, the reports are available at their finger tips – this turns out to be a huge time saver for staff. Use easy to understand ‘Report Creator’ to build your own portfolio of reports
www.ebms.com.au Effective Workflow & Sign-Offs For better control and compliance We achieve your workflow objectives through the many ways we can configure it. Responsible person, status, and priority for all forms Manager Approvals My eForms ‘To-do List’ As complex as your need dictates When a person leaves your organisation for good, what do you do with all their work in progress? We have a bulk workflow management tool to re-assign each of their tasks in one location.
www.ebms.com.au Management of Temporary Absence and Substitutions For when users go on leave or are sick 23 We have a secure area where Administrators can set the necessary arrangements for absent users X At any given time, there is probably at least one person on leave from your organisation. X We understand the importance of having someone else to be able to complete their work while they are away. This is especially important for systems that have very structured workflow. X eBMS Platform encompasses the functionality to allow any selected user to take on the system identity of a person who is absent. X The main advantage is the management of security – you are not allowed to change the original user’s account settings without their password. Built-in audit logging will record the actual user and the assumed identity separately. Now you can access the system and act on behalf of an absent user
www.ebms.com.au Escalation, notifications & reminders Stay informed There is a wide variety of ways to configure automated email communication in order to drive the correct action management e.g. notification, reminders, sign-offs, etc
www.ebms.com.au Email Capture against records Your Email Software Your Contract Record Sent Folder X Users will send the email that needs to be logged to a particular email address X The email will automatically be received by and logged in the eBMS Platform X Reduction in double handling and manual data entry X All email communications can be kept in a centralised location X If someone is absent, another user can simply view the communication history and complete an absentee's work/follow up while they are away
www.ebms.com.au Have imbedded video or information buttons which offers a number of possibilities e.g. - Set standards - Conduct induction & training - ‘Learn as you go’ options. Video and Information Buttons Making it easy for everyone to engage with the system
www.ebms.com.au Load multiple data sets via web forms Bring data into your platform quick and easy Data Source: Select your spreadsheet Data Target : Easy to select your data Link & Validate , then import - quick & easy
www.ebms.com.au Internal Security & User Profiles Getting the right people to view and perform the right actions Add & Configure unlimited user groups
www.ebms.com.au What will it cost? Purchase eBMS Platform includes the following components: These include: X Installation & Set-up X Configuration X Licence Fees X Training via Train-the-trainer model X Support
www.ebms.com.au Cost components:. X Cloud Hosted or X Self Hosted The eBMS platform to be hosted within an environment of your choice Installation Configuration X Rental of technology X Contribute to ongoing R&D funding X Free bug fixing & Platform maintenance Licence Fees for X 20% Requirements X 20% Architecture X 35% Configuration X 20% Test & Correct X 5% Go-live
www.ebms.com.au Training X Mentor & Partner approach X eBMS to maintain ‘Training Site’ X Train-the-trainer approach X Self Training via ‘Training Site’ X Simple processes - within a week Easy to Scale-Up www.ebms.net.au Scale-up via Train-the-Trainer Model & Online Training Site
www.ebms.com.au Support X eBMS to - assist for self service model - focus on product improvements Self Service Model Scale-up via Self Service Model Support at a negotiated hourly rate
www.ebms.com.au Some of our current clients X Corporate Businesses X Government departments X City / shire councils X Professional service providers X Not-for-profit organisations X Referral partners X Small & medium sized manufacturers
www.ebms.com.au The people behind the platform. eBMS – Product Owner A Melbourne based company and technology owner of the product - ‘The eBMS Platform’. Established in 1995, it mainly focussed on crafting solutions within the spreadsheet and database field. Eight years ago it recognised the need for management systems to be more mobile, easy to configure and to be more affordable. The eBMS Platform has been available over the last 5 years and are currently used throughout Australia with clients also in Thailand and USA. This proven and dynamic product is used by a number of high profile clients , but also a group of smaller organisations who we’ve freed successfully from ‘spreadsheet slavery’.
www.ebms.com.au Contact us: info@ebms.com.au +61 3 8678 1856 www.ebms.com.au

More Related Content

eBMS Business Management Systems

  • 2. www.ebms.com.au Are you boxed in by your current management systems? Are you limited by the following frustrations: Too reliant on Spreadsheets SharePoint sites driving you nuts Too many ‘silo solutions’ Old inflexible legacy systems or databases Unique processes which you would like to automate Budget constraints
  • 3. www.ebms.com.au The business management system that doesn’t box you in. Our cloud-based management platform is nimble enough to wrap around your business processes – whatever its shape or size.
  • 4. www.ebms.com.au What’s in it for you? Fast ROI & benefit realisation Longer lifecycle Flexible reporting & workflow Easy to scale up Easy integration Lower cost due to ‘self maintenance model’ & DIY Easy to manage and maintain Everything in one place Meeting your specific needs
  • 5. www.ebms.com.au Thinking outside the box. Developing systems that are mobile and easy to configure, but do not carry an expensive price tag. At the end you can expect an ability to:  Load multiple data sets via web forms  Create your own data capturing forms (DIY)  Design & display data in real time dashboards  Offer ‘best fit’ continuous improvement  Workflow, alerts, escalations  Auto loading of data feeds from multiple sources  Lower support fees due to ‘self service model’
  • 6. www.ebms.com.au System technology to create X Incident Management X Tender, quotation & contract X Vendor management X Risk & opportunity X Human resource X Training & development X Safety & incidents X Job Management X Quality Control X Application forms X Grant funding management X Building survey & maintenance X Automate council specific processes X Fleet management X Induction management Customised Tools & Solutions
  • 7. www.ebms.com.au How we do it? Step1: We offer you our platform technology which is feature rich and nimble enough to optimise and streamline your business processes. X SQL database X Branded navigation portals X Automatic business rule scheduler X Calendar integration X Permission based security X Document and policy library X Dashboard & drill down Reporting X Real time data management X Tailored data forms X Effective & flexible workflow X Email integration X Versatility of data integration X Clear audit trail X Fully customisable ‘way of work’ X Automated reminders X Dynamic ‘parent & child’ data relationships X Drag & Drop configuration
  • 8. www.ebms.com.au How we do it? Step2: We then shape it around your unique requirements Our platform is like playdough. We can shape and configure it around your exact data capturing, management and reporting needs, helping you to drive outcomes, achieve compliance and gain more control.
  • 9. www.ebms.com.au We configure…. Not code…. So easy, you can do it too  The ‘Playdough’ effect ?
  • 10. www.ebms.com.au 40% baseline improvement in: XCompliance XEfficiency XCollaboration Businesses who choose eBMS can expect an estimated
  • 11. www.ebms.com.au Key Features: There is a wide variety of ways to configure automated email communication in order to drive the correct action management e.g. notifications, reminders, sign-offs. 01. Automated reminders & communication Use easy to understand “Report Creator” to build your own portfolio of reports, including “drill- down”, charting and dashboards, giving you management information on your finger tips. 02. Flexible Dashboard and Tabular Reporting Get the right people to view and perform the right actions. 03. Internal security & user profiles
  • 12. www.ebms.com.au Our system can be configured to meet your unique workflow objectives. This leads to better control and compliance. 04. Effective workflow & sign-offs We understand the importance of enabling someone else to do the work of an absent colleague. The eBMS Platform allows any selected user to take on the system identity of a person who is absent. Built-in audit logging will record the actual user and the assumed identity separately for the management of security. 05. Management of absence and substitutions Get the right people to do permissions, approvals and escalations. For more rigid department structures, we can accurately reflect the structure and roles of people. 06. Hierarchical department structures
  • 13. www.ebms.com.au These include a number of possibilities, e.g.: X Set standards X Conduct induction & training X ‘“Learn as you go” options. 07. Video and information buttons You dream it, we configure it by offering you unprecedented configuration capabilities through the use of X Drag & Drop Configuration tool (ideal for self service capabilities ) X Dynamic ‘parent & child’ database relationships 08. Easy to use & configure templates for data capturing
  • 14. www.ebms.com.au Simply press a button and documents will be created based on set templates and layout formats – no need to retype information already captured in eBMS platform. Benefits include: X Better management of document retention and version control X Faster production of contracts X More focus on higher value activities X Reduced clerical errors X Increased visibility through peer and expert reviews 10. Document assembly Use easy to use functionality to export data into various file formats enabling you to use it for external use e.g. slide presentations, spreadsheet modelling, etc 09. Export to Excel, PDF, MS Word, PNG, CSV
  • 15. www.ebms.com.au This is a library to store your key policy and other documents for quick referencing. There are a variety of ways to attach documents to your records which will ensure better case management. 12. Inbuilt policy and document library MailMerge is a feature that allows for the population of a template document with information related to the recipient of a document. With eBMS MailMerge, users can populate a template with data from their platform. 11. MailMerge The capability for users external to the eBMS Platform (i.e. who does not have a username & password) to access and complete data entry activities e.g. logging incidents, lodging application forms, submitting complaints, etc 13. Public Forms
  • 16. www.ebms.com.au Users can send the email that needs to be logged to a particular email address. The email will automatically be received by the eBMS platform and logged in. The benefits of this are: X Reduction of double handling and manual data entry X All email communications can be kept in a centralised location X If someone is absent, another user can view the communication history and complete the work 14. Email capture against records Adding policy and ‘the reasons why’ embedded in your data capturing forms will help users to gain better clarity on performing their tasks. It helps them to stay compliant and it will help managers to implement policies with greater success. 13. Policy embedded in templates
  • 17. www.ebms.com.au Automated activities can be triggered through our scheduler or at the push of a button. This allows you to: X Activate automated reminders and notifications X Alter content within records X Import and export data X Add records X Raise record priority 15. Automated business rules The platform is intelligent and intuitive. It includes an advanced formula engine, supporting Excel functionality. Sophisticated behaviour can be attached to many aspects of forms. Behaviours can be triggered from form interaction or scheduled events. 16. Advanced formula creation
  • 18. www.ebms.com.au Easy to use with own ‘Look & Feel’ Complete customisation around your processes flows Start with one solution and add over time as your needs unfold Your own look & feel with maximum scalability
  • 19. www.ebms.com.au Easy to use templates for data capturing ‘You dream it, we configure it’ Collapsible forms - more user friendly With dynamic parent & child relationships
  • 20. www.ebms.com.au Flexible Reporting & Workflow The interrogation of data is quick and easy Charting of data in customised management dashboards We customise your workflow needs to best fit your organisation
  • 21. www.ebms.com.au Users can build their own selection of reports – Including ‘drill-down’ & Charting Reports Grouping of data for improved “drill down” Various profile reports which is quick and easy to design by the user. Once designed, the reports are available at their finger tips – this turns out to be a huge time saver for staff. Use easy to understand ‘Report Creator’ to build your own portfolio of reports
  • 22. www.ebms.com.au Effective Workflow & Sign-Offs For better control and compliance We achieve your workflow objectives through the many ways we can configure it. Responsible person, status, and priority for all forms Manager Approvals My eForms ‘To-do List’ As complex as your need dictates When a person leaves your organisation for good, what do you do with all their work in progress? We have a bulk workflow management tool to re-assign each of their tasks in one location.
  • 23. www.ebms.com.au Management of Temporary Absence and Substitutions For when users go on leave or are sick 23 We have a secure area where Administrators can set the necessary arrangements for absent users X At any given time, there is probably at least one person on leave from your organisation. X We understand the importance of having someone else to be able to complete their work while they are away. This is especially important for systems that have very structured workflow. X eBMS Platform encompasses the functionality to allow any selected user to take on the system identity of a person who is absent. X The main advantage is the management of security – you are not allowed to change the original user’s account settings without their password. Built-in audit logging will record the actual user and the assumed identity separately. Now you can access the system and act on behalf of an absent user
  • 24. www.ebms.com.au Escalation, notifications & reminders Stay informed There is a wide variety of ways to configure automated email communication in order to drive the correct action management e.g. notification, reminders, sign-offs, etc
  • 25. www.ebms.com.au Email Capture against records Your Email Software Your Contract Record Sent Folder X Users will send the email that needs to be logged to a particular email address X The email will automatically be received by and logged in the eBMS Platform X Reduction in double handling and manual data entry X All email communications can be kept in a centralised location X If someone is absent, another user can simply view the communication history and complete an absentee's work/follow up while they are away
  • 26. www.ebms.com.au Have imbedded video or information buttons which offers a number of possibilities e.g. - Set standards - Conduct induction & training - ‘Learn as you go’ options. Video and Information Buttons Making it easy for everyone to engage with the system
  • 27. www.ebms.com.au Load multiple data sets via web forms Bring data into your platform quick and easy Data Source: Select your spreadsheet Data Target : Easy to select your data Link & Validate , then import - quick & easy
  • 28. www.ebms.com.au Internal Security & User Profiles Getting the right people to view and perform the right actions Add & Configure unlimited user groups
  • 29. www.ebms.com.au What will it cost? Purchase eBMS Platform includes the following components: These include: X Installation & Set-up X Configuration X Licence Fees X Training via Train-the-trainer model X Support
  • 30. www.ebms.com.au Cost components:. X Cloud Hosted or X Self Hosted The eBMS platform to be hosted within an environment of your choice Installation Configuration X Rental of technology X Contribute to ongoing R&D funding X Free bug fixing & Platform maintenance Licence Fees for X 20% Requirements X 20% Architecture X 35% Configuration X 20% Test & Correct X 5% Go-live
  • 31. www.ebms.com.au Training X Mentor & Partner approach X eBMS to maintain ‘Training Site’ X Train-the-trainer approach X Self Training via ‘Training Site’ X Simple processes - within a week Easy to Scale-Up www.ebms.net.au Scale-up via Train-the-Trainer Model & Online Training Site
  • 32. www.ebms.com.au Support X eBMS to - assist for self service model - focus on product improvements Self Service Model Scale-up via Self Service Model Support at a negotiated hourly rate
  • 33. www.ebms.com.au Some of our current clients X Corporate Businesses X Government departments X City / shire councils X Professional service providers X Not-for-profit organisations X Referral partners X Small & medium sized manufacturers
  • 34. www.ebms.com.au The people behind the platform. eBMS – Product Owner A Melbourne based company and technology owner of the product - ‘The eBMS Platform’. Established in 1995, it mainly focussed on crafting solutions within the spreadsheet and database field. Eight years ago it recognised the need for management systems to be more mobile, easy to configure and to be more affordable. The eBMS Platform has been available over the last 5 years and are currently used throughout Australia with clients also in Thailand and USA. This proven and dynamic product is used by a number of high profile clients , but also a group of smaller organisations who we’ve freed successfully from ‘spreadsheet slavery’.

Editor's Notes

  1. The eBMS platform is a modular business management system that can be customised to meet your exact requirements. We like to enable businesses to do more with less – therefore we offer a single system that will enable you to leave all your paper and spreadsheet type registers behind forever. We specialise in converting core organisation-wide business processes to efficient and cost effective browser-accessible systems that enable businesses to work more effectively. Our systems are available anywhere, any time.
  2. The eBMS platform is a modular business management system that can be customised to meet your exact requirements. We like to enable businesses to do more with less – therefore we offer a single system that will enable you to leave all your paper and spreadsheet type registers behind forever. We specialise in converting core organisation-wide business processes to efficient and cost effective browser-accessible systems that enable businesses to work more effectively. Our systems are available anywhere, any time.
  3. We are an Australian software solutions company with a difference. Since our inception in 1995, we have been committed to developing systems that are mobile and easy to configure, but that do not carry an expensive price tag. With this in mind we received an innovation grant from government and three years later emerged from our R&D cave with a platform technology which has exceeded our wildest expectations. Within three years we have managed to secure a number of high profile clients and also freed a group of smaller organisations from ‘spreadsheet slavery’. Our software platforms are currently used throughout Australia and we also have clients in Thailand and the USA.
  4. Bert Myburgh Bert is a qualified process management expert with more than 18 years of commercial and consulting experience, mainly in the FMCG retail markets and manufacturing. He brings a unique mix of hands-on management experience and consulting skills to the team. Stuart Murray Stuart’s combination of technical know-how, software programming, project leadership skills and deep IT skills makes him a valuable resource for system development, integration and maintenance.