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Who is doing what, and how do we know? [PEPRS]

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EDINA, University of Edinburgh
EDINA, University of Edinburgh

Presented by Peter Burnhill at e-Journals are forever? Preservation and Continuing Access to e-journal Content. A DPC, EDINA and JISC joint initiative, British Library, London, 26 April 2010.

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Who is doing what, and how do we know? Piloting an E-Journals Preservation Registry Service (PEPRS) Peter Burnhill Director, EDINA University of Edinburgh
The Good, The Bad and The Unknown A great deal of journal content is available online easier to discover, easier to access; to many, from any All that is now digital may not always be available for a variety of reasons Many schemes emerging to meet challenge But who is doing what? JISC acted on an the idea that had been mentioned in the literature and commissioned a scoping study for an e-journals preservation registry: How libraries & policy-makers can find out which e-journals are being archived by what methods, and under what terms of access
Scoping Study Report Rightscom / Loughborough University, 2007 Confirmed expressed need among libraries and policy makers Warned of potential burden on digital preservation agencies Recommended that an e-journals preservation registry should be built: UK Union Catalogue of Serials (SUNCAT) or SHERPA (Open Access) SUNCAT is hosted and managed at EDINA
P iloting … P EPRS Project : Funded by JISC, over two years, starting August 2008. review after 18 months into prospect for move into service Partners: EDINA and ISSN International Centre (Paris) Support of Governing Body and Directors of ISSN Network Purpose : Scope, develop & test a registry service Establish and test an Information Architecture Seek consensus across stakeholders Technical & financial sustainability
E -Journals P E PRS Scope : Journal and other serial content in digital format Focus on those serials with the ISSN identifier If its worth saving, it should have an ISSN Multi-level: article is the information object of desire Focus on Journal Title-level Issued Content, ie Volumes (Year), Articles International: Matters for the UK But matters to all countries Cannot be resolved in (national) isolation
Location of ISSN National Centres
P reservation PE P RS Scope : action by digital preservation agencies for journal content Multi-level: 3 rd Party organisations, eg CLOCKSS & Portico National Libraries, eg BL (UK), KB (Netherlands) Libraries and library consortia, eg UK LOCKSS Alliance
R egistry PEP R S Scope : Systematic description by the digital preservation agencies on what they were each doing for each e-journal Multi-level: Self-statement, using comparable vocabulary Not an audit or validation What should be reported Intention, ingest pending (agreed), ingest in progress, ingest completion. Who should register, who decides … International: Registry must be capable of operating internationally
S ervice PEPR S Scope : delivering value for various use communities Multi-use communities: Librarians Policy makers and funders Digital preservation agencies Publishers Subscription Agents etc International: Action taken in and for the UK How to provide international service?
Project deliverables & status Now 20 months through a two-year project: Problem statement including definition of user/stakeholder requirements Formal statement of the information architecture and proposed m2m interfaces , standards and protocols Prototype and a working demonstrator suitable for external evaluation [reviewed +vely, February] Business plan [still to do] with value proposition Project-to-service plan [still to do] roll-out and launch of service phased enhancement of functionality.
E-J Preservation Registry Service E-Journal Preservation Registry SERVICES: user requirements (a) (b) P iloting an E -journals P reservation R egistry S ervice METADATA on extant e-journals METADATA on preservation action (c)
ISSN Register E-J Preservation Registry Service E-Journal Preservation Registry SERVICES: user requirements (a) (b) Data dependency P iloting an E -journals P reservation R egistry S ervice METADATA on extant e-journals METADATA on preservation action Abstract Data Model: Figure 1 in reference paper in Serials , March 2009 Digital Preservation Agencies e.g. CLOCKSS, Portico; BL, KB; UK LOCKSS Alliance etc.
ISSN Register Pilot of E-J Preserv Registry Service Project E-Journal Preservation Registry P iloting an E -journals P reservation R egistry S ervice P reservation action metadata Digital Preservation Agencies e.g. CLOCKSS, Portico; BL, KB; UK LOCKSS Alliance etc. E-J metadata Data Model for Prototype & Working Demonstrator: (1) obtain subsets of data from ISSN Register and from Preservation Agencies; (2) set up secure system for project purposes; (3) develop prototype / demonstrator
Search on the ISSN ‘ International Journal of High Performance Computing Applications’ NB ISSN-L is used within the system to allow entry of either e-ISSN or p-ISSN
Who is doing what, and how do we know? [PEPRS]
Who is doing what, and how do we know? [PEPRS]
Comparing Archiving & Access Conditions: Self-Statement & Summary
Who is doing what, and how do we know? [PEPRS]
Who is doing what, and how do we know? [PEPRS]
Who is doing what, and how do we know? [PEPRS]
Who is doing what, and how do we know? [PEPRS]
Who is doing what, and how do we know? [PEPRS]
Project Update at Project Website http: //edina .ac. uk/projects/peprs/index .html
ISSN MARC 21 fields ISSN Data 001 Control Number (Internal) ISSN Data 008 Fixed-Length Data Elements inc. country code ISSN Data ISSN Data 022 007 International Standard Serial Number (ISSN & ISSN-L) Medium of publication ISSN Data 222 Key Title ISSN Data 210 Abbreviated Title ISSN Data 245 Title proper ISSN Data 246 Varying Form of Title ISSN Data 710 Added Entry - Corporate Name ISSN Data 260 Publication, Distribution, etc. (Imprint) ISSN Data 362 Dates of Publication and/or Sequential Designation ISSN Data 776 Additional Physical Form Entry ISSN Data 780 Preceding Entry ISSN Data 785 Successor Title
Possible Agency fields Agency   Archiving Agency Agency   e-ISSN Agency   Print-ISSN Agency   Title Agency   Publisher Agency   Preservation Status Agency   Holdings (Volume, Issue) Agency   Start Date of Committed Titles Agency   End Date of Committed Titles Agency   Start Date of Processed Titles Agency   End Date of Processed Titles
Real progress on ‘who is doing what’ Using ISSN Register to define what we want to care about Over 66,000 e-serials now have ISSN Using network interoperability for up-to-date, reliable information on what is being cared for, and how Self-statements by preservation agencies on and about policies and coverage Ensuring that e-journals you care about get an ISSN identifier! The Directory of Open Access Journals (DOAJ) requires it Gearing up open Beta in 2010/Q4 national UK and probably an international registry
Issues resolved and unresolved Focus on titles or also on issues? Both are needed to record/ascertain extent preserved altho’ titles are easy compared with issue/holding statements What to do about e-serial content that is being preserved where the ISSN has not been assigned? including print journals with content that are digitised retrospectively ISSN-IC has devised workflow to assign ISSNs as required, and include in ISSN Register Need to verify what users want to know descriptors of digital preservation policy & practices seeking views on data flows, data fields, vocabularies etc If attention is switching to post-cancellation access, should PEPRS try to adapt? But that is for a national registry (PeCAN Project) national action but maybe an international model
Project developments Interaction with Preservation Agencies Blogging workshop for all Project participants.. Development of demonstrator, to support pilot activity Planned for autumn/winter 2009 Assessment of future of pilot, and future funding Scheduled for February 2010
Who is doing what, and how do we know? [PEPRS]
Who is doing what, and how do we know? [PEPRS]

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Who is doing what, and how do we know? [PEPRS]

  • 1. Who is doing what, and how do we know? Piloting an E-Journals Preservation Registry Service (PEPRS) Peter Burnhill Director, EDINA University of Edinburgh
  • 2. The Good, The Bad and The Unknown A great deal of journal content is available online easier to discover, easier to access; to many, from any All that is now digital may not always be available for a variety of reasons Many schemes emerging to meet challenge But who is doing what? JISC acted on an the idea that had been mentioned in the literature and commissioned a scoping study for an e-journals preservation registry: How libraries & policy-makers can find out which e-journals are being archived by what methods, and under what terms of access
  • 3. Scoping Study Report Rightscom / Loughborough University, 2007 Confirmed expressed need among libraries and policy makers Warned of potential burden on digital preservation agencies Recommended that an e-journals preservation registry should be built: UK Union Catalogue of Serials (SUNCAT) or SHERPA (Open Access) SUNCAT is hosted and managed at EDINA
  • 4. P iloting … P EPRS Project : Funded by JISC, over two years, starting August 2008. review after 18 months into prospect for move into service Partners: EDINA and ISSN International Centre (Paris) Support of Governing Body and Directors of ISSN Network Purpose : Scope, develop & test a registry service Establish and test an Information Architecture Seek consensus across stakeholders Technical & financial sustainability
  • 5. E -Journals P E PRS Scope : Journal and other serial content in digital format Focus on those serials with the ISSN identifier If its worth saving, it should have an ISSN Multi-level: article is the information object of desire Focus on Journal Title-level Issued Content, ie Volumes (Year), Articles International: Matters for the UK But matters to all countries Cannot be resolved in (national) isolation
  • 6. Location of ISSN National Centres
  • 7. P reservation PE P RS Scope : action by digital preservation agencies for journal content Multi-level: 3 rd Party organisations, eg CLOCKSS & Portico National Libraries, eg BL (UK), KB (Netherlands) Libraries and library consortia, eg UK LOCKSS Alliance
  • 8. R egistry PEP R S Scope : Systematic description by the digital preservation agencies on what they were each doing for each e-journal Multi-level: Self-statement, using comparable vocabulary Not an audit or validation What should be reported Intention, ingest pending (agreed), ingest in progress, ingest completion. Who should register, who decides … International: Registry must be capable of operating internationally
  • 9. S ervice PEPR S Scope : delivering value for various use communities Multi-use communities: Librarians Policy makers and funders Digital preservation agencies Publishers Subscription Agents etc International: Action taken in and for the UK How to provide international service?
  • 10. Project deliverables & status Now 20 months through a two-year project: Problem statement including definition of user/stakeholder requirements Formal statement of the information architecture and proposed m2m interfaces , standards and protocols Prototype and a working demonstrator suitable for external evaluation [reviewed +vely, February] Business plan [still to do] with value proposition Project-to-service plan [still to do] roll-out and launch of service phased enhancement of functionality.
  • 11. E-J Preservation Registry Service E-Journal Preservation Registry SERVICES: user requirements (a) (b) P iloting an E -journals P reservation R egistry S ervice METADATA on extant e-journals METADATA on preservation action (c)
  • 12. ISSN Register E-J Preservation Registry Service E-Journal Preservation Registry SERVICES: user requirements (a) (b) Data dependency P iloting an E -journals P reservation R egistry S ervice METADATA on extant e-journals METADATA on preservation action Abstract Data Model: Figure 1 in reference paper in Serials , March 2009 Digital Preservation Agencies e.g. CLOCKSS, Portico; BL, KB; UK LOCKSS Alliance etc.
  • 13. ISSN Register Pilot of E-J Preserv Registry Service Project E-Journal Preservation Registry P iloting an E -journals P reservation R egistry S ervice P reservation action metadata Digital Preservation Agencies e.g. CLOCKSS, Portico; BL, KB; UK LOCKSS Alliance etc. E-J metadata Data Model for Prototype & Working Demonstrator: (1) obtain subsets of data from ISSN Register and from Preservation Agencies; (2) set up secure system for project purposes; (3) develop prototype / demonstrator
  • 14. Search on the ISSN ‘ International Journal of High Performance Computing Applications’ NB ISSN-L is used within the system to allow entry of either e-ISSN or p-ISSN
  • 17. Comparing Archiving & Access Conditions: Self-Statement & Summary
  • 23. Project Update at Project Website http: //edina .ac. uk/projects/peprs/index .html
  • 24. ISSN MARC 21 fields ISSN Data 001 Control Number (Internal) ISSN Data 008 Fixed-Length Data Elements inc. country code ISSN Data ISSN Data 022 007 International Standard Serial Number (ISSN & ISSN-L) Medium of publication ISSN Data 222 Key Title ISSN Data 210 Abbreviated Title ISSN Data 245 Title proper ISSN Data 246 Varying Form of Title ISSN Data 710 Added Entry - Corporate Name ISSN Data 260 Publication, Distribution, etc. (Imprint) ISSN Data 362 Dates of Publication and/or Sequential Designation ISSN Data 776 Additional Physical Form Entry ISSN Data 780 Preceding Entry ISSN Data 785 Successor Title
  • 25. Possible Agency fields Agency   Archiving Agency Agency   e-ISSN Agency   Print-ISSN Agency   Title Agency   Publisher Agency   Preservation Status Agency   Holdings (Volume, Issue) Agency   Start Date of Committed Titles Agency   End Date of Committed Titles Agency   Start Date of Processed Titles Agency   End Date of Processed Titles
  • 26. Real progress on ‘who is doing what’ Using ISSN Register to define what we want to care about Over 66,000 e-serials now have ISSN Using network interoperability for up-to-date, reliable information on what is being cared for, and how Self-statements by preservation agencies on and about policies and coverage Ensuring that e-journals you care about get an ISSN identifier! The Directory of Open Access Journals (DOAJ) requires it Gearing up open Beta in 2010/Q4 national UK and probably an international registry
  • 27. Issues resolved and unresolved Focus on titles or also on issues? Both are needed to record/ascertain extent preserved altho’ titles are easy compared with issue/holding statements What to do about e-serial content that is being preserved where the ISSN has not been assigned? including print journals with content that are digitised retrospectively ISSN-IC has devised workflow to assign ISSNs as required, and include in ISSN Register Need to verify what users want to know descriptors of digital preservation policy & practices seeking views on data flows, data fields, vocabularies etc If attention is switching to post-cancellation access, should PEPRS try to adapt? But that is for a national registry (PeCAN Project) national action but maybe an international model
  • 28. Project developments Interaction with Preservation Agencies Blogging workshop for all Project participants.. Development of demonstrator, to support pilot activity Planned for autumn/winter 2009 Assessment of future of pilot, and future funding Scheduled for February 2010

Editor's Notes

  1. Many preservation schemes emerging, including: Collaborative and Third Party Schemes: CLOCKSS & Portico National Libraries & Legal Deposit Libraries and groups of libraries: LOCKSS Alliance
  2. Many preservation schemes emerging, including: Collaborative and Third Party Schemes: CLOCKSS & Portico National Libraries & Legal Deposit Libraries and groups of libraries: LOCKSS Alliance
  3. Another very important characteristic is that the ISSN Network is truly global, with national centres supported by national agencies.