Archiving The Worlds E-Journals:The Keepers Registry As Global Monitor
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The document discusses the Keepers Registry, which aims to provide a global registry of organizations that archive e-journals and periodicals. It notes that digital scholarly content is now primarily online but risks being lost without archiving. The registry identifies which archiving agencies are preserving which publications to help ensure continued access over time on a global scale. It outlines the partners developing the registry and their goals of engaging more archiving organizations and establishing governance and sustainability. The registry currently focuses on content with ISSNs and the partners are working to improve coverage and functionality.
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Archiving The Worlds E-Journals:The Keepers Registry As Global Monitor
- 1. International perspectives and cooperation Archiving The World's E-Journals: The Keepers Registry As Global Monitor Peter Burnhill, Francoise Pelle, Pierre Godefroy, Fred Guy, Morag Macgregor & Adam Rusbridge EDINA (JISC & University of Edinburgh) & ISSN-IC (Paris) 28 September, 2012 UNESCO Digital Memory of The World Conference, Vancouver, Canada
- 2. Digital Preservation of Serial Content Helping to ensure Identifying continuity of access the stream http://www.flickr.com/photos/shinez/5000985919/
- 3. The Basics of a Shared Concern [The Good News] What was once availably locally <on shelf, in drawer/datacentre> is now online & accessed remotely, anytime/anywhere – Studies show that scholarly literature is now nearly all online – Libraries moving to an e-only environment for journals [The Bad News] The role of libraries as trusted keepers of information and culture has been disrupted Libraries no longer take physical custody of digital – Publishers license content online remotely Risk of loss for future scholars, citizens & our children
- 4. Our Shared Understanding World heritage & scientific understanding is global Scholarship & science has global literature Researchers in any one country are dependent upon content written and published in other countries International/National Reports & Activity: 10 Years On Draft Charter on the Preservation of the Digital Heritage, 2003 Increasingly born digital, or re-born digitized Archiving E-Journals (JISC: Maggie Jones, 2003) Need to ensure continuity Archiving Electronic Journals of (L. Cantara (Ed) DLF/CLR, 2003) access E-Journal Archiving Metes and Bounds: A Survey of the Landscape (Anne Kenney et al, 2006) …
- 5. The real heroes in the story are … The Keepers, organisations that act as our digital shelves: a. web-scale not-for-profit organizations * e.g. CLOCKSS Archive & Portico a. national libraries *e.g. British Library, e-Depot (Netherlands) & National Science Library of China a. library consortia *e.g. HathiTrust & Global LOCKSS Network
- 6. Many archiving initiatives is a Good Thing “Digital information is best preserved by replicating it at multiple archives run by autonomous organizations” B. Cooper and H. Garcia-Molina (2002)
- 7. A Registry to discover ‘who is looking after what’ • Idea mooted in UK Report (JISC: Maggie Jones, 2003/4); Call in USA/Canada for “clarity of public statement by each agency or through a registry” (CLIR Report, 2006) • UK scoping study recommended an e-journals preservation registry be built (JISC: Rightscom/U. of Loughborough 2007) • JISC funded EDINA & ISSN-IC as partners to Pilot an E-Journal Preservation Registry Services (PEPRS) – Phase 1: August 2008 – July 2010 ‘investigate, prototype and build’ [evaluation in Feb. 2010] – Phase 2: August 2010 – July 2012 ‘preparing for service & governance’
- 8. Abstract Data Model: Figure 1 in reference paper in Serials, March 2009 SERVICES: user requirements E-J Preservation Registry Service Piloting an E-journals E-Journal METADATA Preservation Preservation on preservation action (b) Registry Registry Service (a) METADATA Digital Preservation Agencies e.g. CLOCKSS, Portico; BL, KB; on extant e-journals UK LOCKSS Alliance etc. Data dependency ISSN Register
- 9. Partners have 15+ years of association • ISSN International Centre (ISSN IC) linked to national libraries and publishers – an intergovernmental institution governed by statutes/ convention between UNESCO & France (as host country) – coordinates the ISSN Network of national centres, operating an automated system for the registration of serials, via assignment of International Standard Serial Numbers (ISSNs) http://www.issn.org • EDINA linked to needs of research & teaching – part of The University of Edinburgh (Scotland, UK) – designated in 1995 to act as a national data centre by JISC, the ICT agency for UK universities and colleges http://edina.ac.uk
- 10. The Keepers Registry • Initial scope was upon what is published in digital form – in serials and periodicals (journals, magazines, newspapers etc) • Content of significance for each & every country: – publishers & archiving agencies are international We can already report some good progress, having launched a Beta service a year ago, as noted on our blog, http://thekeepers.blogs.edina.ac.uk/
- 11. http://thekeepers.org and their activity search on title or ISSN a showcase for archiving organisations
- 12. Example search for: Origins of Life This e-journal is being archived by 5 archiving agencies … … but coverage of volumes is partial & patchy 12
- 13. Reminder about the real heroes in the story The Keepers of e-journal content National Science Library, Chinese Academy of Sciences And others, as they tell all via the Keepers Registry … http://thekeepers.blogs.edina.ac.uk/2012/06/27/draft-inclusion-criteria-released-for-review/
- 14. Sidebar note on National Libraries Should we wait upon Legal Deposit? – 94% of libraries have some form of legal deposit for print. • Only 44% national libraries had legislation in 2011 for e-books or e-journals; expected to rise to 58% by June 2012. • Only 27% [expected to rise to 37% by June 2012] actually ingesting via legal deposit Total national libraries collecting = those 14 via legal deposit + 9 by other means (Netherlands, UK/BL & Switzerland have voluntary deposit ) 2 (KB e-Depot & BL) participate in the Keepers Registry – Only when the other 21 join will all know about their activity from presentation, CENL 2011 Survey by Lynne Brindley to CDNL Annual Meeting Puerto Rico, 15/8/11
- 15. Sidebar note on Identifiers Our focus when building the Registry was online content that had an ISSN, as project convenience – Big increase in assignment of ISSN to electronic continuing resources: about 100,000 Now as a matter of principle: if it is worth preserving then it needs/deserves an identifier • ISSN-L has been devised to link the different ISSN for digital and for print • Rules now agreed for assigning ISSN to digitised content from print journals • ISSN assignment rules for integrating resources (websites and online databases that change over time)
- 16. Work-in-progress for the Keepers Registry 1. Revise schema for archival action for self-statement by the archiving organisations: [*The Keepers Registry is not an audit*] – Brief summary – Ingest & preservation workflow: ingest & preserve – Library access to content: conditions – Policies & procedures (inc. external audit): authenticity/integrity – Latest data: report of serials/journals being archived, with volume detail. 1. Establish Governance, Business Model & Sustainability: JISC & international (UNESCO, EU; LIBER, ARL; …) 2. Inter-working between archiving agencies [safe places network] 3. Engage/inspire others to do advocacy: for coverage & use – http://www.eifl.net/ (as example) 1. Functionality: Upload / cross-check facility for libraries etc 2. Work on methodological problems (serials, interoperability etc) 1. ‘universal holdings statements/records’, ONIX for Preservations etc
- 17. Strategies -> Action Plans -> Delivery “develop strategies that will contribute to greater protection of digital assets and help to define an implementation methodology that is appropriate for developing countries, in particular.” UNESCO • Principles into practice [even for unique/special objects] a. Assign an identifier at ‘point of issue’ [ISSN for the stream] b. Archive routinely (preferably have others/peers do that for you too) c. Tell someone what you are doing (and how) [e.g. Keepers Registry] d. Publish terms of access (now and when triggered as orphaned) [OA] • Make Copies, Establish Safe Places & Monitor Progress – What is different about the digital includes the ease with which digital content can be copied, cheaply and exactly. – Strategy for a safe places network in which the responsibility for custody of the new digital content is shared. http://www.eifl.net/
- 18. Use Seriality for Preservation Monitoring Thank you for listening p.burnhill@ed.ac.uk http://thekeepers.org http://thekeepers.blogs.edina.ac.uk/ http://www.flickr.com/photos/shinez/5000985919/
- 19. We have been busy building international support… 2008: JISC Journals WG, London; ISSN National Directors Meeting 2009: NASIG Annual Conference, Ashville NC, USA; Lib. of Academy of Science, Beijing; ISSN Directors, Beijing; PARSE.Insight, Germany; Knowledge Exchange, Edinburgh 2010: E-journals are Forever Workshop, JISC/DPC, London; IFLA 2010 Gothenburg; RLUK Conference, Edinburgh; Columbia Univ., NYC 2011: UKSG; ISSN Governing Body; ARL, Montreal; ALA; UNESCO … P.Burnhill, F.Pelle, P.Godefroy, F.Guy, M.Macgregor, A.Rusbridge & C.Rees Piloting an e-journals preservation registry service. Serials 22(1) March 2009. [UK Serials Group] P.Burnhill. Monitoring Archiving with Issues about Serials on the Web: Keepers Registry. Serials Review (submitted) 19
Editor's Notes
- T: So we could regard each journal as a data stream 'as a continuing resource' P: Yes, trying to preserve the content of journals seems a much more sensible approach. T: Put simply, there are fewer ISSNs than DOIs P: That’s good Theo. And remember that those Authors’ Final Copies rarely have any identifier and often have rubbish metadata. [60]
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- T: So we could regard each journal as a data stream 'as a continuing resource' P: Yes, trying to preserve the content of journals seems a much more sensible approach. T: Put simply, there are fewer ISSNs than DOIs P: That’s good Theo. And remember that those Authors’ Final Copies rarely have any identifier and often have rubbish metadata. [60]