Agile Portfolio Management in Action
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TODAY’S PRESENTER
Chief Product Officer @ KeyedIn
• Experienced SaaS product strategy and management leader
• Executive roles at Sage, Clear Business Outcome, and prior to that spent 10 years at Epicor Software among
other roles
• Specialty in finance and accounting
Matt Muldoon
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Why Agile Portfolio Management
Cautions and Considerations (Common Sense)
Agile Manifesto for the PMO
Implementing Agile in the PMO – 4 Key Areas
Today’s Agenda
Key Takeaways / Q&A
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1. The high cost of making the wrong
investments – Which way to go?
2. The need to deliver faster – Keeping
up or staying ahead?
3. The urgency to create business value
– What are we working on vs. why
are we working on it?
THE NEED FOR
AGILE PORTFOLIO
MANAGEMENT
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Agile Project Management delivers projects better and
faster.
Agile Portfolio Management delivers the right
projects.
Agile Portfolio Management focuses on the
right TEAMS and provides resource agility.
Agile Portfolio Management ensures a
prioritized backlog and accounts for all project
types.
Isn’t this just glorified Agile
Project Management?
Agile Project Management focuses on the right people
for the right projects.
Agile Project Management reduces risk and prioritizes
stakeholder satisfaction.
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The Agile Manifesto – Portfolio Edition
Agile Portfolio Management Principle #7: Not everything should be agile.
1.
2.
3.
4.
5.
Agile Portfolio Management Principle #1: Deliver products, not projects.
Agile Portfolio Management Principle #2: Embrace change
Agile Portfolio Management Principle #3: Be customer-obsessed.
Agile Portfolio Management Principle #4: Be a strategic partner, not a shared resource.
Agile Portfolio Management Principle #5: Make decisions quicker, deliver faster.
Agile Portfolio Management Principle #6: Focus on continuous improvement.6.
7.
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Agile Team Resourcing
Managing resources in an Agile method
ensures all parties are deployed to the right
work. This includes assigning and monitoring a
team the same as an individual, regardless of
time spent
Kanban & Workflow
It’s less about how you get things done and
more about what you get done – but having
the right tools to help you manage it all will
make a big difference. Workflow models
and Portfolio-level Kanban ensure
workflows are succinct and streamlined.
Dashboards & Reports
Track milestones and progress. Communicate
information to leadership. 100s of out of the box
widgets and pre-built reports allow for any level of
reporting your business requires.
Prioritized Backlog
Keeping a log of all requests and intake,
understanding constraints and focusing effort to
the areas that make the biggest impact while not
neglecting the work that needs to get done
Implementing Agile
The 4 key areas
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What is it? Why is it important?
AGILE TEAM RESOURCING
ü Assign teams rather than individuals
ü Increase accountability
ü Reduce reliance on hourly tracking
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What does your workflow look like?
ADVANCED KANBAN &
WORKFLOW
ü Only as much process as necessary
ü Don’t lose governance when
increasing agility
ü Visualize and manage the impact of
change
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Transparency is critical.
DASHBOARDS &
REPORTING
ü Keep stakeholders and customers
informed
ü Reduce risk
ü Identify red flags early and often
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We all have one. Now let’s make it
useful.
USE THE BACKLOG
ü Always be working on the right
projects
ü Have resources delivering the highest
value work
ü Confidently answer ”what’s the status”
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• Native Reporting within
the product to ensure
everyone has the same
info
• Reporting API to
include data from other
systems and centralize
information
• Software Intelligence
with CAST
Turn Quickly
• Resource Visibility &
Assignments to ensure
most valuable assets are
deployed effectively
• Integrated Resource
Lifecycle Management
• Advanced Kanban &
Workflow Management
• Benefits Tracking
Deliver Faster
• Product Focused PPM
that emphasizes
managing projects as
products
• Portfolio Analysis to
ensure you are investing
in the right areas
• Capacity Planning to
ensure you can deliver
Place the Right Bets
Agile Features for the PMO
The benefits are clear
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ü Our team is starting to prioritize projects based on value-based
scoring
ü We are moving to an ePMO model and want to increase our
organizational agility
ü We are undergoing a digital transformation initiative and need to
keep pace with change
ü We approach solution design with a deep understanding of the end
customer’s needs
ü We continually improve solutions based on usage data analytics
How do I know I’m ready?
Indicators Agile is the next step for your organization
https://go.keyedin.com/projects/report/forrester/agile-organizations-need-modern-governance-structures
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A Word of Caution / Common Sense
Considerations when proceeding
X Agile Portfolio Management is not an excuse not to plan.
X
X Without a business driver, Agile Portfolio Management is likely a bigger
transition than benefit.
Agile Portfolio Management will not replace traditional Governance.
X Agile Portfolio Management is not the same as Agile Project Management
X Adopting Agile as a practice is a continuum, not an end state
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Key Takeaways
Agile Portfolio Management in KeyedIn Form
This methodology and practice isn’t for everyone – and it is not
our only solution. But we believe this is where the future of the
PMO is going
Agile Portfolio Management means you will be empowered to
place the right bets, turn quickly & deliver faster
KeyedIn is committed to helping our customers achieve Agile
Portfolio Management in order to realize these 3 key benefits
There are four areas of our product that support these
outcomes today; with more being developed everyday
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CEO - LAURI KLAUS
• Founded in 2011
• HQ is in Minneapolis, MN; offices in Manchester, UK, San Francisco, CA
• Serving 500+ global customers; 1 million users; NPS score: 9/10
• 2019 Gartner Peer Insight Customer Choice
Speed of Reporting
IMPROVEMENT
50%
Forecast Accuracy
INCREASE
60%
Project Management Cost
SAVINGS
50%
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Upcoming Events
Keep Up With KeyedIn
RMI State of Resource Management 2020 – March 25th
Join RMI Managing Director Randy Mysliviec as he shares the latest in resource management research and discusses key
trends and best practices being used to address some of the most complex resource management challenges.
PMXPO 2020 – March 26th
The 13th edition of our annual virtual conference and exhibition! Whether you’re a seasoned PM or new to the field, PMXPO provides an
excellent opportunity to learn, network, earn PDUs and broaden your perspective on project management – right from your desk, for
free. Register for the virtual event and get access to this year’s show headlined by keynote speaker Cara Brookins, a bestselling author,
as well as five more sessions packed with informative project management viewpoints from leading industry experts, covering topics like
digital transformation, The Project Economy, building a change-ready culture and more!
3 Techniques to Move Past the Agile vs. PM Discussion
Join host Laura Barnard as she divulges 3 tricks to move past the Agile discussion and get on with making an
impact in your organization. This podcast is free to listen to on your favorite podcast app or right from your
desktop. Get access to all her other great episodes as well and be on your way to making a bigger impact – today.
PPM Leaders: Accelerate Agile in Times of Uncertainty
With all the threats to the global economy that exist today, important than ever that businesses demonstrate
organizational agility. That means operating from top to bottom in a way that optimizes performance and
minimizes disruption. In this webinar, industry expert Andy Jordan shows you how to build your agile enterprise.