Managing documents using ms word
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MS Word 2007 has many useful features for drafting, reviewing, and securing documents. It allows setting templates and themes, using quick parts and auto-hyphenation, adding line numbers, positioning images, and adding watermarks. The document map and reading panes help review documents. Comments can be added and tracked with user names. Documents can be saved in different formats, compared, combined, digitally signed, password protected, published, and used for mail merges. Word can also function as a basic blogging tool.
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Managing documents using ms word
- 1. MS Word 2007 – Useful Key FeaturesBy: Jaiveer Singh Chandwww.singhjaiveer.blogspot.com
- 4. Drafting a documentTo draft a letter, one would require following types of contents and placeholdersTo set page size, format, numbering etc, following options are frequently used
- 5. Drafting a document – using TemplatesDraft using pre defined templates
- 6. Drafting a document – using ThemesThemes allows to define overall style of entire document. A specific pattern will be applied for headers, font color, size change, bold, italic etc across the document
- 7. Drafting a document using Quick PartsUse pre defined quick parts to build a document quicklyInsert Tab ->Annual Building Block Sample shown below
- 8. Enabling Auto HyphenationPage Layout ->
- 9. Enabling Line NumberingProvide line numbers for document. This can help us to compare and combine multiple write ups into one document.
- 10. Positioning Image in a text paragraph
- 11. Using a watermark in a document
- 12. Read/ Review the Document
- 13. How to quickly read through a documentUse Document Map feature to switch to various key sections of document
- 14. Referring cross related sections of a documentScroll different sections of same document in different reading Windows
- 15. Reviewing DocumentsReview Tab – Use Reviewing Pane (Vertical/ Horizontal) to read documents
- 16. Reviewing Documents Move across documents quickly by using anchors of various objects instancesBrowse by Field
- 19. Browse by Find
- 21. Browse by TableClick 0 sign shown on scroll bar shown on right side of Word document
- 22. Adding Review CommentsWhile reviewing, one can add comments for different sections/ paragraphs of document for necessary revisions.
- 23. Track Documents Revisions with User nameReview -> Track Changes
- 24. Act on Review Comments
- 25. Act on Review CommentsReview -> Accept Changes/ Reject Changes
- 26. Act on Review CommentsMark document as Final
- 27. Saving Word Document to other FormatsFile -> Save AsXPS – The XML Paper Specification (XPS) provides users and developers with a robust, open and trustworthy format for electronic paper. It describes electronic paper in a way that can be read by hardware, read by software, and read by people.
- 28. Compare/ Combine two documentsComparing two versions of same documentsCombine revisions from multiple authors into a single document
- 30. Secure Document by SigningAdding digital signatures to manage authenticity of documentDocument saved with Digital Signature
- 31. Limit/ protect changes to documentRestrict amount of changes while circulating documents to group for review/ commentsReview Tab - > Protect DocumentFile/ Prepare/ Encrypt document contents
- 32. Password protect the documentSecuring the document using password
- 34. Mail Merge a letter for many receiptsMS office documents can be shared within organization via email, intranet or Sharepoint portalsPublish document to other systems for sharing
- 35. Mail Merge a letter for many receiptsGenerate unique copies using dynamic fields data and some common letter content Select receipts from from a given data source
- 36. Using MS Word as Blogging ToolOpen MS Word and click on the office button found in the top left corner.Select New-> Blank & Recent-> click on New blog postWhen you are in the Blog Post page, click on ‘Manage Account‘, where you can configure and / or set up new accountsWrite your article and add images and click ‘Publish‘
Editor's Notes
- Even before you start using Word 2007 as a blogging tool, you’ll have to set up WordPress to accept posts using the XML-RPC technology, which is the technology that supports ‘Remote Publishing’ in WordPress.
- Even before you start using Word 2007 as a blogging tool, you’ll have to set up WordPress to accept posts using the XML-RPC technology, which is the technology that supports ‘Remote Publishing’ in WordPress.
- Even before you start using Word 2007 as a blogging tool, you’ll have to set up WordPress to accept posts using the XML-RPC technology, which is the technology that supports ‘Remote Publishing’ in WordPress.
- Even before you start using Word 2007 as a blogging tool, you’ll have to set up WordPress to accept posts using the XML-RPC technology, which is the technology that supports ‘Remote Publishing’ in WordPress.