Breaking down the Microsoft Teams Architecture 200

Editor's Notes

1. With Office 365 Groups, you can give a group of people access to a collection of collaboration resources for those people to share.
2. Each Office 365 group comes with its owned shared calendar. This is where every member of the group can schedule, edit, and see upcoming events and meetings. So where does this calendar live?
3. When you create an Office 365 Group, Exchange generates a mailbox for it. This gives the Group an email address to send and receive through Outlook, and enables the members of the Group to communicate openly using email as a conversation mechanism.
4. What's interesting about Teams is that the interface, especially the navigation, is well integrated with the concept of Office 365 Groups. If used, it will likely be considered the “Home” of an Office 365 Group.
5. You can even host team meetings using audio and video, where all chat conversations are stored and available in the chatroom even after the meeting has ended. The Video is later stored in Stream and chat conversations are stored in the chatroom
6. Outlook conversations are for emails; Microsoft Teams are to live chat; and Yammer is for forum-like threaded conversations. Yammer conversations are a little different, as they are not always available with Office 365 Groups. To get an Office 365 Group with Yammer Conversations, you must create it from within Yammer and Yammer only. You will not be able to use the Outlook Conversations, Microsoft Teams, or the Calendar.
7. When to use it Provide a centralized mailbox for a team to receive both internal and/or external emails Use email to have conversations where you do not expect a live answer Think of as a shared mailbox, same benefits and capabilities for the most part
8. For the day to day team chat When you need an immediate answer Track the chat when doing an online meeting
9. When to use it Provide a centralized mailbox for a team to receive both internal and/or external emails Use email to have conversations where you do not expect a live answer Think of as a shared mailbox, same benefits and capabilities for the most part
10. Owners Group owners can add or remove members and have unique permissions like the ability to delete conversations from the shared inbox or change different settings about the group. Group owners can rename the group, update the description or picture and more. Members Members can access everything in the group, but can't change group settings. Read and write Guests Group guests are members who are from outside your organization. By default group members can invite guests to join your group, though you can control that setting.
11. To manage who creates Office 365 Groups, the following people need Azure AD Premium licenses or Azure AD Basic EDU licenses assigned to them: The admin who configures these group creation settings The members of the security group who are allowed to create Office 365 Groups The following people don't need Azure AD Premium or Azure AD Basic EDU licenses assigned to them: People who are members of Office 365 groups and who don't have the ability to create other Office 365 groups.
12. https://docs.microsoft.com/en-us/office365/admin/create-groups/office-365-groups-expiration-policy?view=o365-worldwide
13. Do we need to allow or block guest access to any specific domains? For example, your business (Contoso) has a partnership with another business (Fabrikam). You can add Fabrikam to your Allow list so your users can add those guests to their groups. Or, you want to block personal email address domains. You can set up a Block list that contains domains like Gmail.com and Outlook.com. See more: https://technet.microsoft.com/library/a86bb46f-0e5b-43a3-b6ef-7394f344a8da See also: Adding guests to Office 365 Groups: https://support.office.com/en-gb/article/adding-guests-to-office-365-groups-bfc7a840-868f-4fd6-a390-f347bf51aff6
14. Since each channel gets their own document library, it can help users separate out content that is relevant to a specific area versus the entire audience. By breaking larger topic-based items into channels within a Team, the users can @mention the specific channel and only members of that channel will receive notifications helping to lower the number of overall notifications that members in that Team may receive.
15. Currently, private channels support connectors and tabs (except Stream, Planner, and Forms). Each team can have a maximum of 30 private channels each private channel can have a maximum of 250 members. The 30 private channel limit is in addition to the 200 standard channel limit per team.
16. External access gives access permission to an entire domain - allowing Teams users from other domains to find, contact, and set up meetings with you. External users can call you through Teams and send instant messages. If you want them to be able to access teams and channels, guest access might be the better option. Guest access is when you invite an external user to be a member of the Team. It gives access permission to an individual rather than a domain. Once a Team Owner has granted someone guest access, they can access that Team's resources, share files, and join a group chat with other Team members.
17. External access gives access permission to an entire domain - allowing Teams users from other domains to find, contact, and set up meetings with you. External users can call you through Teams and send instant messages. If you want them to be able to access teams and channels, guest access might be the better option. Guest access is when you invite an external user to be a member of the Team. It gives access permission to an individual rather than a domain. Once a Team Owner has granted someone guest access, they can access that Team's resources, share files, and join a group chat with other Team members.