State of Florida Department of Management Services
This position is located in Tallahassee, FL
Florida Digital Service
The Florida Digital Service (FL[DS]) was established to propose innovative solutions that securely modernize state government, including technology and information services, to achieve value through digital transformation and interoperability, and to fully support the state’s cloud-first policy. It is also the lead entity responsible for enterprise cybersecurity.
Position Overview And Responsibilities
The working title for this position is Contract Manager. Under general supervision, serves as a contract manager in the Florida Digital Service (FL[DS]). The essential function of this position is to provide contract management for assigned contracts, with a specific focus on cybersecurity contracts. This position requires experience, training, and certification in contract management and knowledge of State of Florida administrative processes. This position assures FL[DS] compliance with contract management related state, federal, and department laws, rules, regulations, and policies and procedures. Key job activities include, but are not limited to, the following:
Contract Management
Conducts programmatic and administrative contract management functions for all phases of assigned contracts, including drafting procurement scope of works, contract execution, monitoring, invoicing, closeout, and reporting.
Develops and implements quality assurance plans to provide a systematic and structured method to evaluate services and products.
Coordinates with Departmental Purchasing, the Office of General Counsel, and other department personnel to ensure contracts are executed in accordance with Chapter 287, Florida Statues, and Section 60A, Florida Administrative Code.
Serves as central point of contact and communicates closely with vendors in a professional manner. Documents such communication in contract file.
Maintains the complete documentation of contract records and documentation in the appropriate files for compliance and audit.
Reviews and processes purchase orders, invoices, and progress payments for compliance with contract requirements and applicable laws and rules.
Develops contract documents, amendments, renewals, status reports, audit responses, and related documents.
Monitors budget-related activities for assigned contracts.
Participates in quality assurance reviews to determine compliance with programmatic, administrative, and financial management requirements.
Recommends and monitors vendors’ corrective action plans to address performance deficiencies, as needed.
Investigates and resolves contract-related problems and issues.
Investigates and resolves contract-related problems and issues.
Cross-functional
Creates, manages, and analyzes datasets and /or research information.
Assists procurement teams in solicitations and negotiations as needed.
Participates in the development and capture of best practices in the field of contract management.
Develops and maintains professional knowledge of the contract management field.
Develops and maintains effective working relationships with internal and external stakeholders.
Knowledge, Skills, And Abilities
Knowledge of methods, practices, and procedures of contract administration.
Ability to understand and apply applicable contract management laws, rules, regulations, and policies and procedures.
Ability to interpret contract specifications.
Knowledge of payment processes and invoicing.
Ability to analyze, review, and prepare contracts, work orders, purchase orders, change orders, and related documents.
Ability to maintain effective communication and coordination with all levels of internal and external stakeholders.
Strong written and oral communication skills.
Ability to conduct financial/budget analysis.
Ability to perform in moderately complex cross-functional business environment.
Ability to work both independently and as a member of a team.
Ability to solve problems and make decisions.
Knowledge of methods, practices, and procedures of procurement.
Minimum Qualifications
Experience using Ariba, MyFloridaMarketPlace, or FLAIR.
2 years of experience directly managing contracts and grants.
Preferred Qualifications
Current Florida Certified Contract Manager (FCCM) certification.
Current Florida Certified Contract Negotiator (FCCN) certification.
Contract management experience with any State of Florida government agency.
Our Organization And Mission
The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing various business-related functions throughout state government. Under the direction of Governor Ron DeSantis and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, telecommunications, private prisons, and fleet and federal property assistance programs utilized throughout Florida’s state government. DMS is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government. DMS facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” Under the leadership of DMS Secretary Pedro Allende, DMS’ employees embody four pillars on a daily basis: establishing a process-oriented mindset; challenging the status quo; creating efficiencies; and respecting state employees.
Special Notes
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.myflorida.com
DMS.Veterans@dms.myflorida.com
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.
Seniority level
Entry level
Employment type
Full-time
Job function
Purchasing and Supply Chain
Industries
Government Administration
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