Payroll Specialist

Come join a company who is a key leader in the industry scaling the next core commerce infrastructure and on the path from $100M to $500M! Founded in 2012, Salsify helps brand manufacturers, distributors, and retailers in over 80 countries collaborate to win on the digital shelf. As the market leader globally, our products are shopper-centric, frictionless, and create memorable commerce experiences. Our products provide a competitive edge through experiences that improve brand trust, amplify product differentiation and assortments, increase conversion rate, improve profit margins, and speed time to market.

Learn how the world’s largest brands, including Mars, L'Oreal, Coca-Cola, Bosch, and GSK, as well as retailers and distributors such as E.Leclerc, Carrefour, Metro, and Intermarché use Salsify everyday to stand out on the digital shelf.

At Salsify, we strive to embody an equitable, diverse, and inclusive company culture. We are united across countries, levels, tenures, and a host of other dimensions of diversity. We understand that while work is just one aspect of who we are, a truly inclusive culture accounts for the full authenticity of every single human being that works here.

About The Opportunity

Reporting to the Manager of People Operations, the People Experience Payroll/Benefits Specialist plays a pivotal role in delivering efficient and effective services to our US employees and managers. The ideal candidate will have a commitment to delivering exceptional service, excellent communication skills, and experience in (or the drive to learn) Workday Payroll and People Operations. This is a US based role.

How You'll Make An Impact

• Payroll Processing:
• Prepare and process bi-weekly payroll for US employees, ensuring accuracy and compliance with company policies and regulations.
• Calculate wages, overtime, and deductions, including taxes, garnishments, and benefits contributions.
• Reconcile payroll reports and resolve discrepancies in a timely manner.
• Manage the employment verification process.
• Manage the I-9 process.
• Benefits Administration:
• Administer employee benefits programs, including health insurance, retirement plans, disability insurance, and other voluntary benefits.
• Manage benefits enrollment, changes, and terminations, ensuring accurate and timely processing.
• Conduct benefits orientations and provide ongoing support to employees regarding benefits options and inquiries.
• Manage benefits audits and billing, ensuring timely and accurate payments.
• Support the annual renewal/Open Enrollment process
• Compliance:
• Conduct all compliance activities, including audits, not-discrimination testing, reporting, etc.
• Ensure compliance with federal, state, and local payroll and benefits regulations, including IRS guidelines and Department of Labor requirements.
• Prepare and file required payroll tax reports and ensure timely payment of payroll taxes.
• Maintain accurate records and documentation to support audits and regulatory compliance.
• Employee Support:
• Serve as the primary point of contact for employee inquiries related to payroll and benefits, providing prompt and accurate responses.
• Investigate and resolve payroll and benefits issues, collaborating with internal and external stakeholders as needed.
• Educate employees on payroll and benefits policies and procedures.
• System Management:
• Utilize payroll and HRIS systems (e.g., Workday) to process payroll and manage benefits data. Upload and/or manage integrations to benefit vendors as needed.
• Ensure data integrity and maintain up-to-date employee records in the payroll and benefits systems.
• Participate in system upgrades and implementations, providing testing and feedback as required.
• Reporting and Analysis:
• Generate and distribute payroll and benefits reports to HR leadership and finance teams.
• Analyze payroll and benefits data to identify trends, discrepancies, and opportunities for improvement.
• Provide insights and recommendations to enhance payroll and benefits processes.
• Process Improvement:
• Identify and implement process improvements to increase the efficiency and accuracy of payroll and benefits administration.
• Stay current with industry trends and best practices, recommending updates to policies and procedures as needed.

What We Have For You

US Benefits -

• Competitive Salary
• Equity
• 401 (k)
• Unlimited Vacation
• Full Benefits: Medical, Dental, and Vision Insurance
• Company provided Life Insurance and Short Term Disability as well as additional voluntary insurance elections
• FSA: Medical, Commuter, and Dependent Care
• HSA: Tax-advantaged Medical Savings Account
• 16 Week Paid Maternity & 10 Week Paid Parental Leave Program
• Referral Bonuses

At Salsify, we maintain 3 core principles as part of our Compensation Philosophy:

• We pay market rates, which are competitive and equitable
• We pay based on performance and proficiency, not tenure
• We adjust proactively; when the market moves, we do too

The posted compensation range reflects the base salary for this position. In addition to base salary, some eligible roles may also have a commission plan or a bonus incentive. All Salsify employees receive equity in the form of stock options. All full-time employees are invited to participate in our Total Rewards plan, which includes health & medical benefits, flexible spending accounts, flexible PTO, and more. Offers to join Salsify are based on a few criteria, including the scope of the role, the candidate’s work experience, targeted skills, internal equity of the team, and external market data.

US National Pay Range

$68,000—$80,000 USD

Salsify loves a good success story and it would be our privilege to help write yours! We recognize that talent and potential come in all forms and that years of experience does not guarantee on-the-job effectiveness or leadership potential. Our hiring process involves recognizing a person’s achievements, subject matter expertise, and passion, not just check marks next to a job description. If you have an interest in our roles please do not hesitate to apply - we would be happy to speak with you!

A member of Talent 'talent@salsify.com' will be reaching out about next steps if we would like to move forward.

Salsify’s mission is to empower brand manufacturers to win on the digital shelf.

Helping brand manufacturers to win online is what we do. Our culture is who we are. We are empowered. We are positive thinkers. We take action. We care deeply. These values have driven Salsify’s growth and earned the company numerous top workplace awards.

We are headquartered in Boston, Massachusetts and have hubs in Lisbon (Portugal) and Sydney (Australia). If you are excited to work in a fast-paced environment with a team that values agility, curiosity and passion, we want to hear from you!

Please see our Candidate Privacy Statement for information on the personal data we process in connection with your application.

An Inclusive Place To Work

Salsify does not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. Studies have found that people of color and women do not apply to jobs if they do not meet all the requirements. At Salsify we are committed to empowering a diverse workforce. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Accommodations

Salsify is committed to an inclusive hiring process, and we aim to provide accommodations for persons with disabilities. If you need any accommodations for the application or throughout the interview process please contact cx@salsify.com.