Assistant to the Deputy Chief Administrative Officer

Position Summary

Perform a broad range of professional high-level and complex administrative support functions for the Deputy Chief Administrative Officer (DCAO). Proficient in time and organizational management; timely and effective with multi-tasking in a very fast-paced environment; professionalism and discretion in the exercising of judgements in a highly confidential environment. Provide professional support for the DCAO in communicating and tracking complex projects and tasks with high level City, interdepartmental, and external impacts. Additional responsibilities include but are not limited to; scheduling, organizing meetings, agenda preparation, keeping daily meetings and office schedules on time, and managing daily correspondence on behalf of the DCAO.

The Assistant to the Deputy Chief Administrative Officer shall develop professional working relationships with executive team members, staff, City departments, members of the public, and internal departments to effectively coordinate goals and objectives of each entity.

This is an unclassified at-will position.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.

Minimum Education, Experience And Additional Requirements

Bachelor's degree from an accredited college or university in business administration, or political science preferred; and

Five (5) years of executive level experience as an Executive Administrative Assistant preferred.

ADDITIONAL REQUIREMENTS:

Possession of a valid New Mexico Driver's License or the ability to obtain by date of hire.

Possession of a City Operator's Permit (COP) within 6 months from date of hire.

May be required to work weekends, evenings and special events on occasion.

Preferred Knowledge

• Business letter writing and basic report preparation techniques
• Pertinent Federal, State and local laws, codes and regulations
• Operational characteristics of applicable computer software programs
• Principles of business letter writing and basic report preparation
• Strong working knowledge of Microsoft programs such as Excel, Word, and Outlook
• English usage, spelling, grammar, correspondence formatting and punctuation

Preferred Skills & Abilities

• Effectively direct, plan and organize the activities of the daily schedule and events
• Analyze problems and conflicts and identify solutions
• Work under stressful time and constrained situations professionally
• Independently perform the most complex administrative support services
• Perform highly responsible and complex administrative work involving the use of independent judgment, resourcefulness, and initiative
• Establish and maintain effective working relationships with those contacted in the course of work
• Perform the essential functions of the job with or without reasonable accommodation
• Communicate clearly and concisely
• Work independently in the absence of supervision
• High level customer service