Vaco has partnered with a company looking for an administrative assistant to join their team!
Key Responsibilities:
Office Management: Maintain office supplies inventory, order new materials as needed, and ensure the office environment is tidy and organized.
Scheduling: Coordinate and schedule meetings, appointments, and travel arrangements for team members.
Communication: Handle incoming and outgoing correspondence, including emails, phone calls, and mail. Draft and edit communications, such as emails, memos, and reports.
Document Management: Create and maintain filing systems, both electronic and physical. Ensure documents are organized and accessible.
Data Entry: Input and update data in company databases and systems. Generate reports as needed.
Customer Service: Greet visitors and direct them to the appropriate person or department. Respond to general inquiries and provide information as needed.
Event Coordination: Assist in planning and organizing company events, meetings, and conferences.
Administrative Support: Provide general administrative support to various departments as needed. Assist with special projects and other tasks assigned by management.
Compliance: Ensure compliance with company policies and procedures. Maintain confidentiality of sensitive information.
Qualifications:
Education: High school diploma or equivalent required. An associate's or bachelor's degree in business administration or a related field is preferred.
Experience: Proven experience as an administrative assistant or in a similar role. Experience in office management is a plus.
Skills:
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
Excellent written and verbal communication skills.
Strong organizational and multitasking abilities.
Attention to detail and problem-solving skills.
Ability to work independently and as part of a team.
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Executive Offices
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