Administrative Assistant

As a Branch Administrative Assistant with Outsource, you’ll support multiple branches to coordinate candidate training and onboarding, assist with timecard collection, update internal databases, and various other tasks to ensure seamless and efficient operations for our recruiting and sales team.

This is a great opportunity to gain exposure to various aspects of the staffing and hiring world including onboarding, human resources processes, project management, and customer service.

Applicants must live within 20 miles of Mesa, AZ 85201.

Branch Administrative Assistant Responsibilities

• Assist with weekly timecard collection and troubleshooting of timecard issues with external candidates
• Collect and help administer candidate paperwork and onboarding (direct deposit authorizations, W4 forms, I9 documentation, and other onboarding documents)
• Perform data entry
• Interface with internal and external employees to answer questions and follow up while maintaining high levels of customer service, both in-person and over the phone
• Maintain accurate and complete employee personnel files
• Perform administrative tasks, as needed (i.e. managing inventory, ordering office supplies and marketing materials, answering phones, coordinating FedEx/UPS shipments, etc.)
• Assist the Human Resources Department when needed
• Other duties may be assigned as needed

Job Requirements

• Computer literacy in a Windows environment including Microsoft Office Suite (Word, Excel, and Outlook)
• A minimum of 6 months of recent customer service experience
• Excellent organizational skills, written, and verbal communication skills
• Strong problem-solving capabilities
• Thrives on fast-paced environment
• Adaptable at prioritizing responsibilities and tasks to effectively meet deadlines

Benefits

• $17.00 hourly rate (paid weekly)
• Paid time off: 15 personal days, 7 holidays, & 2 floating holidays
• Low-cost health insurance: Medical, Dental, Vision, & Life
• Hybrid schedule after 3-month in office training period
• 401k (we match!)
• Paid parental leave

Our Employees

Our team is the reason we have such a strong brand and can offer such exceptional customer service, all while we continue to grow rapidly as an organization.

Check us out at www.Outsource.net to learn more.