HOA and Accounting Clerk

This position will lead our accounting team in the day to day operations of the department to deliver superior financial results in a timely manner. Duties include prepare the rolling forecast and budgets, assist with the capital expenditure process, prepare financial reports in accordance with GAAP, help direct the accounting staff to ensure accurate accounting and reporting to ownership and management.

ESSENTIAL FUNCTIONS:

1. Maintain HOA Snow King Resort Master Association Financials and review with HOA Director and Director of Finance on a monthly basis.
2. Attend HOA board meetings
3. Manage and answer condo owner questions and inquiries.
4. Coordinate, track and bill bus tour and airline stays.
5. Track, adjust and store necessary documentation of tax exempt rooms including airline rooms.
6. Attend and guide account status of AR billings in credit meetings.
7. Assist Director of Finance and Department Heads on all operational budgets and forecasts.
8. Process monthly journal entries as required.
9. Oversee preparation of accurate and timely monthly financial statements by attending and administering monthly department P&L reviews along with Director of Finance.
10. Help to ensure all financial statements are produced in a timely and efficient manner.
11. Develop and maintain internal controls in all departments.
12. Maintain all contracts, leases and other legal and financial records.
13. Implement and support property operating policies and procedures.
14. Prepare and process all monthly tax filing including Sales Tax, Use Tax & Occupancy Tax in accordance with local and state requirements.
15. Maintain, code and monitor AP invoices in the accounts payable platform.
16. Maintain all records in associating with the payroll processing for Workers Comp as well as internal and external audits.
17. Reconcile and approve all payments related to activity commissions. Work with Concierge to ensure proper tracking of activity commissions as well as certificates of insurance.
18. Operate in compliance with all local, state and federal laws and government regulations.
19. Coordinate all financial audits by internal and external with the assistance of the Director of Finance.
20. Respond to any reasonable task assigned by Director of Financial Operations and General Manager.
21. Attend and conduct meetings as required both within the department and within the property’s organizational structure.
22. Ensure effective solution oriented communication within the department and with other operation departments.

The successful candidate will have

• Ability to work on property / Remote optional
• Strong technical skills in accounting and accounting software.
• Excellent time management skills with the ability to manage multiple priorities.
• Strong organizational skills.
• Excellent customer service skills.
• Excellent follow-up skills.
• Strong budgetary, projections, and cost control skills.
• Excellent cost control skills.
• BA/BS in Accounting/Finance and at least 2 or more years as an Accounting Manager in a large property (300 to 600 rooms) or as a Controller in a midsize hotel (100 to 200 rooms).