Accounting Assistant

The Accounting Assistant performs a variety of accounting and clerical functions including filing, processing vouchers, and accounts payable checks, credit, collections, and reports.

Essential Job Functions

• Enters accounts payable vouchers into accounting software system
• Matches open accounts payable vouchers to receivers and purchase orders
• Assists with daily cash activities and processing weekly checks
• Reconciles vendor statements.
• Performs data entry to Excel and other accounting software systems
• Verifies new customer accounts and for credit limit approvals.
• Communicates with customers to reconcile statements and request past due payments
• Research and processes requests for credit/ credit memos
• Respond to vendor inquiries.
• Follows-up on customer calls and issues
• Files accounting records and other items as assigned
• Provide additional back-up support as needed
• Other duties as requested by Manager
  
  

Required Skills

• Knowledge and understanding of accounting principles
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations
• Attention to detail and elevated level of accuracy
  
  

Qualifications

• Assertiveness – Ability to act in a self-confident manner to facilitate completion of a work assignment or to defend a position or idea
• Motivation – Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability
• Safety Awareness – Ability to identify and correct conditions that affect employee’s safety
• Accountability – Ability to accept responsibility and account for his/her actions
• Communication/Oral – Ability to communicate effectively with others using the spoken word
• Analytical Skills – Ability to use thinking and reasoning to solve problems
• Problem Solving – Ability to find a solution for or to deal proactively with work-related problems
• Technical Aptitude – Ability to comprehend complex technical topics and specialized information
• Dependable - Must consistently demonstrate dependability, a magnificent work ethic, initiative, ownership of issues, problem-solving abilities, and an exceptional attitude
• Flexibility - Demonstrate the ability to be flexible, accept new ideas and input positively, and be open to new work approaches and processes
  
  

Education / Experience Requirements

• High School education is required. Some college or 1-2 years’ experience in an office environment is recommended.
  
  

Physical Requirements

N = (Not Applicable) Activity is not applicable to this position.

O = (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs./day)

F = (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs./day)

Physical Demands:Stand – O Walk – OSit – FManually Manipulate – OReach Outward – OReach Above Shoulder – OClimb – NCrawl – NSquat/Kneel – NBend – OLift/Carry:21-50 lbs. – O50-100 lbs. (with assistance) – OPush/Pull: - OOther Physical Requirements: - Yes/NoVision (Color, Peripheral, Depth) -YSense of Smell – NSense of Touch – NAbility to wear PPE -Y

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