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After creating a rule in Outlook 2007 (or 2003) (on Windows XP) which will change certain messages to "Mark as Read" and then "Move to a Specific Folder" and the rule is executed the notification icon in the System Tray will (little envelope) will remain after the rule is complete.

How can you add a rule in a way that will accomplish the "Mark as Read" and "Move to a Specific Folder" action as well as NOT show the System Tray icon for unread message?

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This information was obtained from this message board. http://forums.techguy.org/business-applications/695618-outlook-2003-mark-read-rule.html

The method that worked for me was as listed in the thread on the above site.

Adjust the rule by splitting into two sepearte rules.

Rule 1 should mark the message as read. Rule 2 should move the message to the specific folder.

You should be certian that the rules are listed in the order above (rule 1 showing before rule 2)

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  • I can confirm that this works for Outlook 2016 on Windows 10.
    – Tim Pohlmann
    Commented Sep 29, 2016 at 9:08

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