How to Enroll in Payroll Deduction

If you choose to enroll in payroll deduction, your enrollment request will be sent to our Student Financial Services team for manual review and set up to ensure that you meet eligibility requirements.

Only you, the student employee, can authorize payroll deduction setup by submitting an online request via Axess.

To enroll in payroll deduction, follow these steps:

1. Log into axess.stanford.edu 
2. Select the "Student" role (not the "Employee" role)
3. "My Finances" tab
4. Payroll Deduction
   • In Section 1, select the term(s) you wish to have your payroll deduction take effect. You may choose to enroll in payroll deduction for one full academic year at a time or for one quarter at a time. For each term that is checked, if you meet eligibility requirements, deductions will be taken from your paycheck.
   • In Section 2, choose one of the four coverage options. For most RAs and TAs, we recommend opting for “Housing and Fees” because Tuition may be covered by a Tuition Allowance.
   • In Section 3, read carefully the terms and conditions, and then click “I agree with the above terms and conditions.”
   • Fill in your name under signature and select “Sign Up.”
5. Your request to enroll in Payroll Deduction will be sent to our Student Financial Services team for manual eligibility review and set up.
6. The Payroll Deduction contract will not be activated until the Payroll Deduction enrollment deadline for the applicable quarter. 

Important Reminders

• Only charges that are posted to your university bill as of the day your Payroll Deduction Plan is set up by Student Financial Services will be included in your Payroll Deduction plan.
• You must separately pay any charges posted to your bill after the payroll deduction setup, as well as any balance remaining after all payroll deductions have been made.  These charges cannot be moved to the next term and are subject to late fees and holds per university policy.
• You may owe a remaining balance after your payroll deduction contract ends if:
  • your salary is less than the payroll deduction payment amounts
  • your department sets up your salary after the first scheduled payroll deduction
  • your department sets up your salary on an 'alternative calendar' (which doesn't match the payroll deduction periods)
  • additional charges are posted to your student account after the Payroll Deduction Plan is set up 
  • you change housing assignments or extend your housing contract while on payroll deduction. (Such changes may cancel your Payroll Deduction Plan.) 

Payroll Deduction Coverage Options

When signing up for payroll deduction, you will select one of the following four coverage options. For most RAs and TAs, we recommend opting for "Housing and Fees" since tuition may be covered by a Tuition Allowance. Charges that are not shown on this chart are not covered by the payroll deduction plan (for instance: graduate meal plan and StanfordCardPlan charges).

Questions

• Browse our Payroll Deduction FAQs for more information.
• If you need additional assistance, please submit a help request or contact the Student Services Center.