0

PROBLEM:

  • We've posted documents to an internal MS Teams Channel (e.g. .pdfs).
  • We have an IIS-based intranet web site.
  • We'd like to be able to post a link to the documents, giving anybody who can access the intranet site read-only access to the document.
  • Creating a link for "read only > anybody in the organization" does NOT work for anybody who's not a member of the Teams channel. They get an annoying pop-up saying they have to be "granted access" :(

Q: Is there ANY way to grant read-only access for documents posted in an MS Teams channel to ANYBODY in the organization? Without users having to explicitly "request access"?

I'm sure there's a simple answer ... but I haven't been able to find it.

PS: Our enterprise has an on-prem Active Directory, if that helps.

Improve this question
2
  • 1
    the backend for the Teams channel is still Sharepoint, have you given them read-only access to the Sharepoint library itself inside Sharepoint? Alternatively is to use org-wide Teams channel but doesn't specifically answer your question.
    – TheCleaner
    Commented Dec 21, 2022 at 22:09
  • @TheCleaner: thank you. I'm pretty much coming to the same conclusion: posting directly on SharePoint (vs. dealing with MS Teams Channels, which are a layer over SP) is probably the answer. My next challenge is working with my organization for the appropriate SharePoint access...
    – paulsm4
    Commented Dec 21, 2022 at 22:24

1 Answer 1

Reset to default
1
+50

One solution would be to grant access to the document by adding the entire organization as a guest to the Teams channel. To do this, you would need to be an owner of the Teams channel and follow these steps:

  1. Go to the Teams channel and click on the "Add members" button.
  2. In the "Add members" window, click on the "Add guests" button.
  3. In the "Add guests" window, enter the email address of your organization (e.g. @yourcompany.com) and click "Add".
  4. Confirm that you want to add the entire organization as guests by clicking "Add".

This will allow anyone in the organization to access the documents in the Teams channel without having to request access. Note that this may not work if your organization has strict guest access policies in place.

Improve this answer
5
  • Thank you for the response. I happen to be an "Owner" of the Teams Channel in question. I go into "Manage Teams", and see "Add Member". I can look up individuals by name. Under Member "Roles", I only see "Owner" and "Member" - no "Guest". Q: How do I add a "Guest"? Q: What should I search on for "Everybody"?
    – paulsm4
    Commented Dec 22, 2022 at 23:18
  • 1. Go to the Teams channel and click on the "Add members" button. 2. In the "Add members" window, click on the "Add guests" button. 3. In the "Add guests" window, enter the email address of the guest that you want to add to the channel and click "Add". 4. Confirm that you want to add the guest to the channel by clicking "Add".
    – unixoid
    Commented Dec 22, 2022 at 23:22
  • To add the entire organization as guests to the Teams channel: 1. Go to the Teams channel and click on the "Manage team" button. 2. In the "Manage team" window, click on the "Members" tab. 3. Click on the "Add members" button. 4. In the "Add members" window, enter the email address of your organization in the search field and click "Search". 5. Select the organization from the search results and click "Add". 6. In the "Set member permissions" window, select the "Guest" role for the organization and click "Add". If you can't locate 'Guest' it may be due to your organization policies.
    – unixoid
    Commented Dec 22, 2022 at 23:25
  • Ah ... my "Manage Teams" UI doesn't happen to have any "Add guests". Nor do any of the "Role" dropdowns have any "Guest" option - only "Owner" or "Member". So I'm guessing my organization probably defined some policy somewhere that eliminated the "Guest" option. Anyway -time to "accept" ... and award you your well-earned bounty! Thank you for the help!
    – paulsm4
    Commented Dec 23, 2022 at 0:30
  • Thank you, kind Sir!
    – unixoid
    Commented Dec 23, 2022 at 0:35

You must log in to answer this question.

Not the answer you're looking for? Browse other questions tagged .