Marketing & Tender Coordinator (m/f/d)

About us
Bertling specializes in the safe, effective and timely delivery of specialist cargo to challenging or remote locations, whether across difficult terrains or seas.
Through initiative, foresight and expertise, Bertling has created the robust global business that it is today: business with strength provided by a diverse client base and geographical spread that is underpinned by financial stability and well-managed risk exposure. Bertling offers a unique range of synergistic services that have been developed to complement the expertise of its clients. Friedrich Heinrich Bertling founded Bertling more than 157 years ago, as a company, which owned and operated ships in order to provide transport links throughout Scandinavia and the Baltic Seas. From this simple beginning, Bertling has grown into a global company and has established a reputation for excellence in the fields of ship owning, chartering, transport logistics and project freight management. Today, Bertling employs over 700 people in its organization, providing expertise in ship broking, freight forwarding and naval architecture, supported by in house IT, legal and accountancy departments. https://www.bertling.com/about-us/

Your mission

Wanted: Marketing & Tender Coordinator (M/F/D)

Tendering

• Tender coordination tasks ranging from assisting in reviewing the initial request to tracking and help managing the tender process to submitting the final bids
• Help overhauling the corporate tendering library from updating/enhancing templates, developing new templates, building up a tender FAQ to share knowledge and many more
• Coordinate the tender process within the tender team, help setting deadlines + follow up on them and on the assigned responsibilities
• Help keeping existing registrations with clients’ procurements platforms up to date + actively manage new registrations + keep an overview of these registrations and related information
• Communicate internally, prepare for and attend internal kick-off calls and kick-off meetings for each bid and help assigning resources and tasks
• Help improving internal tender communication processes, e.g. on bids we are working on, key target projects, bid status updates + the award announcements
• Help collecting feedback from purchasers when tenders are unsuccessful
• Strive for continuous improvement of the overall tender process
• Attend weekly sales call with top management + global sales team
• Keep central tender overview platform up to date + develop it further

Marketing

• Assist in developing, maintaining and administrating tender templates and corporate data in line with other marketing material
• Report to Director of Tendering & Marketing and assisting in the daily work
• Help in maintaining existing marketing material (e.g. presentations) and help developing new ones
• Review and format bid drafts on the corporate proposal template in order to comply with Bertling’s CI/CD guidelines and client requirements
• Support with internal and external communication measures incl. CMS and team channel management
• Support with internal and external event preparations (partly on site)
• Communicate with employees on the available marketing material, corporate information and tender process and help to improve the global process based on the information and procedures available on the intranet + raise the awareness for new systems we are implementing, e.g. Bertling Tender Portal

Your profile

• Higher education and university degree
• Excellent English communication skills both written and verbal; additional language skills advantageous
• Proficient in Word, Excel, Outlook and PowerPoint + agile Project Management techniques
• Tech-savvy in updating in-house tools, like our new CRM
• Positive, can-do attitude, with the ability to work under pressure to tight deadlines
• Prior experience with providing administrative support, ideally in a sales or commercial environment
• Excellent organizational skills
• Eye for detail
• Self-starter able to work independently on own projects and in teams
• Flexible and adaptable
• Excellent communication skills (virtual, by phone, by email) etc.

Why us?

• A permanent employment contract and very good individual development and advancement opportunities in a globally active company
• Work Life Balance with home office opportunities
• An attractive salary and other benefits, such as “Lease a bike”, “EGYM Wellpass” and "emplu"
• A subsidized company pension scheme, capital formation benefits
• A subsidy on public transportation
• A company with flat hierarchies where you can grow and feel comfortable
• A challenging and varied job as well as independent work
• A pleasant and collegial working environment
• A new modern office