Is the article processing charge paid only by the corresponding author or can it be split among all coauthors, with separate bills and receipts?
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1There are some prior questions (IMO not duplicates) relating to splitting fees, for example Splitting publication fees among coauthors, When authors from multiple universities contribute to an article, who pays for open-access fees?– AnyonCommented Feb 6, 2023 at 15:19
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2 Answers
It depends on the publisher. For example, the IEEE does allow it: https://supportcenter.ieee.org/app/answers/detail/a_id/1385/kw/payment/related/1
answered Feb 6, 2023 at 14:57
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I don't know that any publisher disallows it. IEEE merely provides a convenient mechanism to do it. Commented Feb 6, 2023 at 15:55
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Even if a publisher does not disallow it, it may still not provide separate bills and receipts, as required for accounting. Commented Feb 7, 2023 at 20:37
Yes (at least in my experience). I’ve done this in two ways.
The publisher (v.g the American Physical Society) or its representative has a payment website where partial payments can be done. The software keeps track of the amounts of various institutions until the full amount is reached. The invoice includes the names of the various parties and the amounts they paid.
One person or grant pays the entire fee and my grant reimburses this person or grant through normal institution-to-institution invoicing or bank transfer.
In all instances I’m familiar with, publishers have recognized that there may be more than one person paying the APC so option 1 is now the most common (at least with larger publisher in physics).
answered Feb 6, 2023 at 18:04
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thanks for your input. the question asked for separate bills and receipts. this may be required for acccounting purposes. Commented Feb 7, 2023 at 20:39
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@FelipeG.Nievinski sorry I do not understand your reply. How is an itemized bill stating that you paid xxx not enough? How is an invoice (with supporting documentation) from your collaborator for APC charge not enough? Precisely because of accounting rules, all publishers I know will produce separate invoices or itemized invoices. Commented Feb 7, 2023 at 22:17
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your option 1, invoicing directly from the publisher, is fine. it's option 2 that I find problematic. in my experience, universities would not accept an invoice not from the publisher. Commented Feb 7, 2023 at 22:58
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@FelipeG.Nievinski well that’s not my experience. Granted I have not done option 2 in a while but I have done it in the past, paperwork and all. Commented Feb 8, 2023 at 0:22
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ok, I tried to undo my downvote, but it says "You last voted on this answer 4 hours ago. Your vote is now locked in unless this answer is edited" Commented Feb 8, 2023 at 0:49