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I found this link on the Office website that explains how print a PDF in all apps except Outlook

https://support.office.com/en-IN/article/Save-as-PDF-d85416c5-7d77-4fd6-a216-6f4bf7c7c110

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How can I export a message, in Outlook 2010, and have the output result in a PDF file?

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    This question will probably be closed for being off-topic but before it does you should look into the CutePDF writer which is basically a print driver which converts whatever you "print" to it into a PDF file. Processing will take between 1 and infinity seconds depending on how complex and big the PDF is going to be.
    – MonkeyZeus
    Commented Dec 15, 2014 at 17:56
  • Personally, I use PDFCreator because it is also free and gives me more options on what to do with the PDF. For example, I can save it in a specific directory, give it an automated name, or even e-mail the PDF to someone.
    – Sun
    Commented Dec 15, 2014 at 18:08
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    @MonkeyZeus I'm not convinced that he is looking for a software rec. He said how can I do it, not what software do I need ...
    – DavidPostill ♦
    Commented Dec 15, 2014 at 18:18
  • @DavidPostill good call, I retracted that comment. Thanks!
    – MonkeyZeus
    Commented Dec 15, 2014 at 18:27

1 Answer 1

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Save a received message as a PDF or XPS file

You can’t directly save a message as a PDF file in Outlook 2010.

Workaround: However, you can use the information in Save a received message as a Microsoft Word document to save your message in Word, and then save the new document as a PDF file.

Source Save a message

Note that the above workaround contains a large number of steps. The other options below include alternatives with far fewer steps.

Other Options

Some other options can be found at Saving emails as pdf-files:

  • Adobe Acrobat comes with a dedicated Outlook add-in which lets you convert a single message or selected messages to a pdf-file, append an already existing pdf-file or convert an entire folder at once.

  • The Save As PDF add-in from Sperry Software provides similar functionality as the Adobe Acrobat add-in for Outlook but is probably more affordable for most as it is built specifically for this task.

  • Save As PDF macro - Another option is to use a VBA macro which uses Word’s capabilities to save documents in the pdf-format. As the VBA code and installation instructions are provided for free, it offers a cost effective alternative if you only occasionally need to save messages in the pdf-format or when you are in an environment where you cannot install software yourself.

  • PDF printers are virtual printers which you can select from your list of printers, but instead of printing to paper it produces a pdf-file. These can of course be used in any application which offers a Print function and not just Outlook. While many of them come for free or at a small price, the downside of (most of) these solutions is that they will not maintain any hyperlinks in their output.

Source Saving emails as pdf-files

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  • -1 Too many steps. PDF Printer (like CutePDF suggested above) is the faster way to go.
    – Sun
    Commented Dec 15, 2014 at 18:08
  • 1
    @sunk818 My other options include alternatives with far fewer steps. The VBA macro for example could be a single hotkey ...
    – DavidPostill ♦
    Commented Dec 15, 2014 at 18:16
  • If that is your first answer, I will not downvote next time. If you edit your answer, I will remove downvote if I am allowed.
    – Sun
    Commented Dec 15, 2014 at 18:19
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    @sunk818 I just edited to include the other options. I was still working on the question when you downvoted... :/
    – DavidPostill ♦
    Commented Dec 15, 2014 at 18:20

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