Spending money to make money doesn’t always apply, especially to freelancers. With so many free tools available, I got started as a freelance writer without spending a single dime. Those same tools are still helping me succeed almost two decades later, and they can help you, too.
Looking for a career change? These are the tech skills you’ll need to succeed.
1. LibreOffice
Yes, Microsoft Office is the more popular productivity suite, but you really don’t need it unless you’re looking for something very specific. Plus, there are actually several ways to use the basic Office tools for free.
Personally, I prefer LibreOffice. It launches faster, doesn’t pester you to save everything to OneDrive, and works just as well as Microsoft Office. The cost: $0. Plus, it updates regularly. I use it to write articles, create pitches for clients, manage my schedule, and even track my monthly finances.
This is a desktop (Windows, macOS, Linux, Chromebook) and mobile suite (iOS, Android), so if you prefer working online, I’d recommend using the free version of Microsoft Office online or Google’s suite of tools.
2. Trello
While there’s a premium version of Trello, it’s still one of the best free tools to keep track of your projects and to-do lists. I love the layout and all the available templates. Personally, it’s one of the easier project management tools to learn how to use.
The free version is rather generous. You get unlimited cards and 10 boards per workspace. As a busy writer, I’ve never had to use more than the free version offered. The only downside is if you want the calendar view, you’ll have to upgrade.
3. CherryTree
CherryTree is a little-known note-taking tool that’s become a staple in my workday. It’s kind of like Notepad on steroids. I use it to take quick notes, jot down ideas, keep track of sites/links, organize research, and much more.
The hierarchical structure, built-in formatting tools, and in-depth search feature make it a dream to use. Easily back up part or all of your nodes (individual pages) or even export to a PDF.
I love it because I can make a quick backup, import it to a new PC when needed, and all my important notes are right at my fingertips again.
4. Wave
While I manage finances with LibreOffice Calc, I also use Wave to make it easier for clients to pay me. Of course, some pay directly through various payment processors like PayPal, too. However, Wave offers free invoicing and accounting software to track both income and expenses.
If you have multiple sources of income and a variety of expenses, it really does make life easier. Plus, when it comes time to do your taxes, all the important numbers are all in one place.
If you need more features, a premium version is available. However, I’ve yet to need the premium features, and I’m grateful Wave offers such a great set of free tools.
5. Tomato Timers
I’m a huge fan of the Pomodoro Technique. You work in segments with breaks in between. I know taking more breaks sounds counterproductive, but it really does work. I’ve used a wide variety of Pomodoro timers over the years, but Tomato Timers offers the best experience.
Bring it up in any browser, or download the iOS or Android apps to use on your phone. Make sure you turn up your volume to hear when it’s time to take a break and return to work. You can also try these other Pomodoro timers for iOS.
6. Brave Browser and Search
How often do you hear people say they “googled” something? After years of Google messing up my searches and trying to show me customized results, even while I was logged out, I finally found the Brave browser. I no longer even bother with Chrome and rarely use Google.
Brave has a ton of built-in privacy features, including blocking trackers and ads. However, you can allow some ads if you want to help your favorite sites. In early 2023, Brave added their own search engine, which gives me better results than Google, Yahoo, Bing, etc. For research, it’s a must-have. There’s even a built-in AI summarizer that links back to the sources used.
7. Google Calendar
Google Calendar is simple to set up, and since I use Android devices, it just makes sense to use it. Plus, it syncs well with my Amazon Echo to get quick reminders of due dates, meetings, etc. I like being able to color code items and clearly mark which items are personal and work-related. Monthly, weekly, and even hourly views give me the ultimate control in managing my schedule.
Actually, businesses can get a lot out of using Google Calendar as well, not just freelancers. And, if you prefer creating your own calendar, try these Google Sheets calendar templates.
8. Grammarly
Grammarly is single-handedly one of the best free tools available to freelancers. After all, even if you’re not a writer, you’re still probably writing emails, proposals, and maybe even content for your website. The free version does a good job of catching grammatical mistakes – and even helping you adjust your tone, such as more formal or informal. The image below is a demo text to show how it works.
If you’re afraid of accidental plagiarism, you can upgrade. However, if you just visit the website and select Plagiarism Checker from the Tools list (no sign-in required), you’ll get a percentage for free.
9. Insight Timer and Medito
Personally, I think every freelancer needs a way to relax. I use Insight Timer (iOS / Android) and Medito (iOS / Android) for free meditations, affirmations, and soothing sounds. Medito is completely free, and everything except courses are free in Insight Timer. The wide variety of meditations and styles helps me de-stress, sleep better, and be overall more productive.
Free Tools for Everyone
I’ve used most of these tools for years and can’t imagine freelancing without them. Plus, if you’re just starting out, there’s no cost, which is always a plus. After all, the less you spend on tools, the more you will profit, right? If you’re searching for work, try these remote job search sites. Or, network with fellow freelancers in these free Slack workspaces.
Image credit: Unsplash, All screenshots by Crystal Crowder
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