Secretary Level 6

The candidate will oversee the assigned functions of the Departments and report to the Department Chairpersons, Dean, Assistant Dean, and Assistant to the Dean.

Principal Responsibilities

• Work with Microsoft Outlook, Microsoft Word, and Microsoft Excel. Learn other computer programs required.
• Work closely with Departmental Chairpersons on class scheduling.
• Process faculty workloads and workload addendums.
• Maintain records for degree candidates and administrative internships.
• Work closely with Department Chairperson on tasks necessary for accreditation.
• Apply knowledge of office procedures to keep abreast of deadlines and requirements.
• Understand computer-generated reports and possess the ability to detect incorrect information in such documents and know the appropriate steps to correct such errors.
• Manage the operations of departments and perform bookkeeping and budgeting functions.
• Assist faculty with assignments.
• Maintain departmental files.
• Attend departmental meetings and take minutes.
• Answer phone/email student inquiries and information requests. Take messages.
• Greet visitors and direct them to appropriate office or waiting area.
• Process all student forms, such as change of grade, leave of absence, change of major, etc.
• Order office supplies and maintain inventory.
• Process any incoming mail.
• Maintain organization of all projects and follow up as necessary.
• Responsible for other duties as designated by the Department Chairpersons.
• Responsible for other duties as designated by the Dean, Assistant Dean, and Assistant to the Dean.
  
  

Training, Skills, Knowledge, Experience

Candidate must have excellent communication and interpersonal skills, organizational skills, proficiency with computers and software such as Microsoft Outlook, Word, Excel, and PowerPoint. Prior secretarial experience required. Experience working with human resource/student information software and/or Workload System preferred.

Work Surroundings: Office Environment

Materials & Equipment: Computer, telephone, copier, fax

Special Information: Salary: *In accordance with Local 153 guidelines

LIU is an equal opportunity employer. LIU is committed to extending equal opportunity in employment to all qualified candidates who can contribute to the diversity and excellence of our academic community. LIU encourages applications from all qualified individuals without regard to race, color, religion, genetic information, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability or any other basis protected by applicable local, state or federal laws. Hiring is contingent on eligibility to work in the United States.