Scientific Program Analyst

(ID: 2024-6131)

Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).

Axle is seeking a Scientific Program Analyst to join our vibrant team at the National Institutes of Health (NIH) supporting the National Institute of Neurological Disorders and Stroke (NINDS) located in Rockville, MD.

Benefits We Offer

• 100% Medical, Dental & Vision Coverage for Employees
• Paid Time Off and Paid Holidays
• 401K match up to 5%
• Educational Benefits for Career Growth
• Employee Referral Bonus
• Flexible Spending Accounts:
• Healthcare (FSA)
• Parking Reimbursement Account (PRK)
• Dependent Care Assistant Program (DCAP)
• Transportation Reimbursement Account (TRN)
  

Overall Position Summary And Objectives

The NINDS Division of Neuroscience is seeking a Scientific Program Analyst to join the Neurogenetics cluster. The candidate will provide scientific and administrative support services to aid in the management of the Undiagnosed Diseases Network and NINDS's other human genetics and rare disease efforts.

Deliverables

• Work products and documents related to analysis of the scientific landscape and/or administrative factors affecting research programs' priorities and performance. - Ad-Hoc
• Work products and documents related to planning, implementation, coordination, and evaluation of programs and initiatives. - Ad-Hoc
• Work products and documents related to the presentation of new or existing research concepts, projects, and initiatives to NINDS or NIH staff, leadership, or appropriate advisory groups. - Ad-Hoc
• Work products and documents related to providing programmatic support for the cluster grant award activities. - Ad-Hoc
  
  

Work Details

• Review scientific, administrative, and fiscal aspects of such grants, and evaluate them for scientific progress, programmatic relevance and merit. 1
• Draft strategic plans, standard operating procedures, and guidelines for implementation of programmatic and administrative activities. 2
• Work with staff on the planning, development and implementation of immediate and long-range goals and objectives designed to strengthen and enhance the success of research programs. 3
• Demonstrate and share expertise in human subject research by fielding questions from NINDS staff and providing advice on general and specific cases. 4
• Provide programmatic support for the cluster grant activities in collaboration with other cluster Health Program Specialists, including weekly receipt/referral activities, requisite research categorization grant database analyses, tracking for council activities, workshop logistics organization, representation on NINDS committees, interactions with other NINDS clusters pursuit of collaborative projects with Program staff. 5
• Researches and evaluates the operation of the organization's scientific programs.
• Work with staff on existing projects and/or the development, initiation, and execution of new project initiatives.
• Work with staff on the concept development, planning, execution, and support of all project-related activities.
• Organize and maintain project documentation and communications; track project progress using project management tools.
• Review and proofread programmatic documents describing scientific and management issues and policies related to their designated program.
• Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information.
• Request information from and provide responses to principal investigators program staff and others on scientific and programmatic issues.
• Work with staff to conceive, design, and perform detailed analysis of the scientific landscape and/or administrative factors affecting research program priorities and performance in various scientific areas.
• Develop communications and outreach strategies for programs in relevant scientific areas.
• Collect information on programs and grants to facilitate identification of scientific overlap and/or duplication, future scientific directions, workload distribution, etc.
• Collaborate with staff across NINDS on duties and assignments that are related to but may not exclusively fall within the Cluster’s purview.
• Provide scientific and administrative support to Program Officials in the planning, coordination, evaluation, and communication of research in neuroscience and neurology to internal (NIH, NINDS staff) and external stakeholders (scientific community).
• Researches, interprets and summarizes background materials from a variety of scientific sources.
• Conduct literature searches in PubMed, Web of Science and other information sources; manage references using bibliographic software.
• Conduct search for material for a specific programmatic need, using a database to search for material in many cases.
• Organize and analyze reports in a scientific area as assigned.
• Read, interpret, analyze, and condense material from a variety of sources for presentation.
• Create scientific search criteria for locating scientific, programmatic, and related information on the internet and other means, including literature and database searches.
• Conduct literature searches and provide summaries of findings as part of preliminary planning for new research activities and directions.
• Track project progress and provide regular reports
• Compiles data and creates and prepares graphs, slides and presentations.
• Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters and overheads by assimilating and mastering the scientific data and programmatic context for use at presentations and meetings.
• Analyze and develop presentations consisting of data from progress reports to be used by Program staff and at meetings in the overall analysis of Program progress.
• Conduct searches for material for a specific programmatic need and/or presentation; use a database to search for material as necessary.
• Organize existing slides/presentations/talking points into a functional database/library.
• Design, develop, and maintain databases, listservs, spreadsheets, PowerPoint presentations, and other computer applications.
• Collect, read, interpret, analyze, and condense material from a variety of sources and prepare reports of data analysis for presentation.
• Prepare presentation materials such as handouts, meeting materials, slide presentations, background and background/supplemental documents, spreadsheets, charts, and graphs for conferences, committees, meetings, workshops, and group updates.
• Complete progress reports that detail project status and flag potential issues
• Prepare spreadsheets summarizing research efforts by grant mechanism and/or scientific topic
• Prepare conceptual plans and other written products.
• Monitor the status of project applications and awards from peer review through post-award administration and produce documents and responses to requests for information as required.
• Maintain current knowledge and familiarity with significant scientific advances, programmatic advances, and staff expertise in multiple areas of neuroscience research.
• Performs logistical planning of various scientific meetings, lectures, workshops.
• Develop a template for reporting meeting minutes to Program staff.
• Attend meetings, training and conferences in support of program initiatives.
• Perform logistical planning for various scientific meetings, conference calls, symposia, lectures, workshops and special projects.
• Identify, assess, draft, edit, revise and assemble necessary background materials.
• Work with staff to identify key issues and track action items and tasks, providing deadline reminders to Program staff and update and maintain spreadsheets of relevant information.
• Represent the Program at local and national meetings; deliver presentations and posters; disseminate details of the
• Program and collect information of value to the Program goals.
• Draft, review and proofread programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank you letters and reports.
• Develop and make readily available training materials to increase awareness about the program.
• Plans, organizes and participates at a senior level in technical meetings and consultations.
• Work with staff to coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests and participants, registration and meeting logistics.
• Prepare and give formal presentations for division leadership and other interest groups.
• Coordinate with strategic project leaders on the logistics annual in-person Committee meetings, monthly teleconferences or videoconferences, and additional teleconferences, videoconferences or electronic reviews to address key issues.
• Maintain ongoing, proactive communication with key personnel throughout the initiative; gather, provide and exchange information with Network investigators, their staff and other relevant individuals.
• Provide scientific and administrative support to Program Officials in convening scientists/subject matter experts and
• key opinion leaders for science conferences, site visits, and other meetings and in preparing reports/summaries, traveling as needed.
• Develop, evaluate and refine solicitations designed to elicit high-quality research proposals from the scientific community.
• Interact with scientists as needed to help overcome administrative hurdles or provide additional insights or expertise regarding the preparation and submission of grant proposals, management of the grant, and compliance with requirements and expectations.
• Provide guidance to scientists on their research objectives, funding opportunity requirements, compliance documentation, and safety monitoring plans, as needed.
• Reviews and evaluates the performance of the organization.
• Organize and coordinate program activities; manage agendas, meetings, background materials and minutes.
• Provide project management support for large and/or complex projects with internal and external stakeholders and other project participants.
• Ensure that all aspects of the programs are tracked and reported, key milestones and deliverables dates are known and adhered to, and that all individuals and partners involved are kept appraised of progress of integrated tasks and next steps.
• Work with the Director of Strategic Initiatives on the development of strategic plans, initiatives, solicitations and consultation activities.
• Draft funding plans; develop milestones and budgets for current and potential projects; and for transitioning projects through different phases and stages.
• Work with staff to assist and conduct management and administrative analysis; evaluate procedures, policies, processes and systems for the purpose of improving efficiency.
• Define problems; analyze alternatives; recommend solutions to complete problems affecting the conduct of research programs
• Analyzes existing scientific programs and makes recommendations for improvement.
• Analyze and develop presentations consisting of data from grantee progress reports to be used by Program staff and at grantee meetings in the overall analysis of Program progress.
• Conduct project close out reviews to reflect on current processes and identify areas for improvement.
• Develop a plan to improve the outreach, education, and interaction strategies of the Branch.
• Lead efforts to improve the Branch website so that it can better meet the use and the goals of the communications plan.
• Lead efforts to improve database tools and other programs by coordinating and hosting meetings with database stakeholders.
• Identify needs for and develop new formats and databases for reporting program management and budgetary data.
• Research and assemble outlines of new milestone proposals for evaluation by staff.
• Analyze program activities, via internal systems and/or NIH systems, to identify issues and develop recommendations for improvement.
• Work with staff to assist and conduct management and administrative analysis; evaluate procedures, policies, processes and systems for the purpose of improving efficiency.
• Define problems; analyze alternatives; recommend solutions to complete problems affecting the conduct of research programs.
• Develops and prepares various scientific reports.
• Organize, analyze, and write project reports, scientific papers and present reports in scientific areas, based on results and findings.
• Organize and maintain a repository of resources, including minutes, reports, spreadsheets and web pages related to the program.
• Obtain information and data; review and summarize materials and data; gather and coordinate information for review; conduct data entry and file maintenance; edit and/or prepare text, data and charts.
• Search scientific, program and related information on the Web and other means; perform literature and database searches.
• Complete progress reports that detail project status and flag potential issues.
• Develop periodic and special reports; search records and files, the Internet, background materials and precedent references.
• Prepare spreadsheets summarizing research efforts by grant mechanism and/or scientific topic.
• Track project progress and provide regular reports.
• Prepare complete technical reports, formal progress reports, monthly status reports and special technical correspondence and memos
  
  

1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked

Minimum Education

Masters

Additional Qualifications

Certifications & Licenses:

• Master's Degree
  
  

Field Of Study

• Genetics
• Neuroscience
  
  

Software

• Microsoft Office
• Adobe Acrobat
• PowerPoint
• SharePoint
  
  

Skills

• Writing
• Reports
• Agendas
• Institutional Review Board (IRB) Amendments and Continuing Reviews
• Knowledge of NIH Grants and Funding Mechanisms
• Institutional Review Board (IRB) Submissions
• Genomic
• Workshop and conference planning
• Portfolio Analysis
• Project Management
• Strategic Planning
• Data Analysis
• Public Health
• Grant Writing
• Human Subjects Research Protection
• Clinical Research
  
  

Disclaimer:The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.

The diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.

Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com

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