The Sales Operations Administrator provides high-level administrative support to the Market President and Sales Team for San Antonio. This position requires strong computer and analytical skills, high level of organizational skill, ability to efficiently multitask, flexibility, excellent interpersonal abilities, and project coordination.
Responsibilities
General Executive Support
Preparing meeting agendas and slides
Providing scheduling, calendar, and meeting support for Executive
Screening phone calls and directing calls to the appropriate parties or taking messages when necessary.
Preparing expense reports & reimbursements for Market President
Making domestic and international travel arrangements for executives
Maintaining customer care and relationships for the Office of the Market President.
Performing clerical functions such as preparing correspondence, conducting research, arranging conference calls and scheduling meetings
Recording, typing, and distributing meeting minutes
Preparation and support for Sales internal and external meetings
Assisting with internal and external company events as needed
Company parties and gatherings (Team buildings, BPTW, birthday celebrations, etc )
Back-up Coverage for Front Desk
First point of contact for onsite support for vendors
Experience & Related Skills
3-5 (three to five) years of executive administrative experience supporting
multiple individuals
Ability to manage multiple assignments and/or projects
Multi-line phone system experience
Ability to work independently and maintain confidentiality (confidentiality is a
must)
Excellent verbal and written communication skills
Attention to detail and ability to follow complex multi-step procedures
Proficiency with Microsoft Office, (Word, Excel, PowerPoint and Outlook)
Education & Certification
Bachelor’s degree preferred
Physical Requirements
Ability to communicate clearly in-person, via phone, and email
Occasional bending, stooping, kneeling, reaching, and crouching
Visual acuity to read printed and electronic documents
Lifting and/or exerting of force up to 20 pounds occasionally and 10 pounds of
Special Requirements
None
Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice to meet the needs of the organization.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Other
Industries
Business Consulting and Services
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