Coordinates with Reservations, Front Desk and Housekeeping to ensure room readiness and availability. Assigns all rooms with special consideration for all VIPs, special requests and ensures higher categories of rooms available for sale/up-selling. Maximizes inventories for sell through and increased average daily rate.
Use of Company Vehicle: Not designated to drive a company vehicle
Minimum Requirements
Prior Front Desk experience at Five Star Resort. (2) years experience preferred.
High School Diploma or equivalent credentials
College degree preferred
Excellent communication skills, both written and verbal
Excellent guest service skills
Proficient in Windows XP and Microsoft Office software applications such as: Word, Excel, PowerPoint and Outlook
Proficiency in Opera PMS System required
Must have ability to courteously present information to people in one-on-one and group situations
Consistently aspires to fulfill our core company values (Respect, Integrity, Passion, Teamwork, Accountability, Caring, Loyalty, & Trust)
Exhibits the Sea Island Five-Star behavior Standards with guests, members and co-workers efficiently and effectively
Must be detailed oriented and able to manage competing priorities and multiple deadlines in a fast-paced environment
Ability to easily adapt to organizational and environmental changes
If applicable, must be flexible to working days, early mornings, evenings, weekends, and holidays
Report to work at the scheduled time, neatly groomed and in compliance with Sea Island's Company Resort Professional Image Policy
Tasks/Responsibilities
Assign all rooms to include all VIPs, special requests, group attendees guests and those with special requirements
Liaise with Housekeeping to ensure ready rooms for all arriving guests
Assist Front Desk team with block/room changes and communicating all changes to pertinent departments and meeting planners
Maximizes daily rooms inventories to ensure sell-through and up-sell availability.
Be knowledgeable and be able to consistently execute all Forbes Front Desk Standards for arrival/departure
Be fully knowledgeable and be able to consistently carry out the Resort Sales Strategy.
Maintain a thorough knowledge of current guest services, activities, dining options, shops, local attractions, and historical information regarding Sea Island and the surrounding area to answer any questions guests may have to the best of one’s ability
If applicable, complete a Guest Problem Resolutions (GPR) form on any issues (solved or unsolved issues) and follow-up on issues as needed (if computer access is not available give information to admin support)
Maintains cleanliness and organization in all work areas
Uphold appropriate departmental standards of quality/timing
Uphold and ensure compliance with all company and departmental policies and procedures
Report all equipment problems and maintenance issues, known safety hazards, or unsafe practices and procedures to supervisor immediately
Attends all scheduled employee meetings and brings suggestions for improvement
Willing and timely execution of other duties as delegated by leadership
Main point of contact for engineering to block and release rooms per the repair or preventive maintenance needs
Primary point of contact with group planners for all rooming needs to include coordination on site and planning visits, arrival turnover, preconference meetings.
Thoroughly reviews all upcoming resumes and updates, attends and articulates any concerns at resume meetings and summarizes and updates front office team requirements of upcoming programs.
Serve as resource and coach to front office guest service agents.
Primary point of contact for travel agent programs and Amex guests.
Physical Requirements
Ability to kneel, crouch, squat, climb, stand, sit, balance, reach, bend, push, pull and walk for prolonged periods
Ability to perform repetitive tasks with accuracy
Ability to lift, carry, pull and push up to 30 lbs intermittently throughout a shift
Ability to read, write and communicate effectively in English, both written and verbal
May be exposed to mechanical, electrical, chemical and fume hazards
Ability to maintain compliance with Sea Island’s Company Resort Professional Image Policy
Seniority level
Entry level
Employment type
Full-time
Job function
Management and Manufacturing
Industries
Hospitality
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