Receptionist/Office Manager

Our client, a hedge fund located in Midtown, Manhattan, is seeking a Temporary to Permanent Receptionist/OM to join their team. This position will be in office 5 days/week. Hours are 8:30am - 5:30pm.

Responsibilities:

• Management of the NYC office Reception:
• Meeting, greeting, and welcoming clients and visitors, and directing them appropriately
• Booking guests and visitors daily into the building management booking system (including walk-in and loading bay access visitors)
• Notifying company staff of visitor arrival
• Managing all meeting room bookings, and maintaining meeting room environment/systems
• Setting up Video Conference MS Teams and assisting when needed
• Keeping the reception area and meeting rooms tidy and presentable
• Answering, screening and managing incoming phone calls to the main enquiry line
• Covering incoming calls for other company offices where appropriate
• Arranging local and international couriers as well as external courier collections
• Arranging taxis and private cars
• Booking flights and accommodation for staff as required
• Liaising with C-Suite Personal Assistants

• General office administration duties:
• Managing security access passes for: new hires, leavers, temporary staff, contractors and replacement passes (including setting up passes with photos, in house access control and building security)
• Periodic access pass and temporary pass leaver audits
• Compiling access control reports daily
• Liaison with building reception, security, and management
• Liaison with contractors and cleaners visiting the office
• Taking Delivery of any Food ordered for in house meetings
• Working with NY Kitchen Porter and providing cover for keeping open areas presentable and well maintained during unforeseen and short term planned absence
• Tracking and ordering office supplies for pantry stationery requirements
• Tracking and ordering food & pantry supplies with Facilities Manager oversight
• Ordering business cards for all offices
• Ad-hoc administrative assistance as per business requirements
• Ad-hoc PA assistance as per business requirements

Qualifications:

• Prior experience working as a Receptionist/Front of house/
• Excellent communications skills
• Excellent customer service skills
• Presentable, well mannered
• Punctual, reliable and proactive
• Flexible when covering periods of absence and early/late meetings
• Ability to multi-task and prioritize workload
• Effective problem solver and organized
• Self-starter
• Experience with Microsoft Outlook, Excel, Word, PowerPoint

Compensation/Benefits:

• 60K-65K salary based on experience
  

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)